Michele Madore: Integral Agile and Leadership Development | Agile to agility | Miljan Bajic | #66

Michele Madore

Transcript

Speaker: Miljan Bajic 00:45

So, who is Michelle Madore? And why do you do what you do? And, maybe tell us your story, how you get…, where you are today.

Speaker: Michele Madore 00:56

Okay, who is she? She is someone who’s been through a whole lot of life experiences. And she is where she is today and exactly where she’s supposed to be. Based on those life experiences, and her journey through them. Why do I do what I do? I do what I do, because I love the human interaction, I love the humanity in what we do. I learned a long time ago, when I was, involved, long before Agile, Agile is just a thing that came into my life. It made sense when it did, it resonated with me. And it isn’t what any of this is about really, honestly could be called anything and, sometimes I wish it was called something else. But in my life and my journey. And as I worked in the corporate, world and did the whole climbing the corporate ladder thing.

I was involved in a lot of…, back in the day, a lot of acquisitions and mergers, and different cultures getting together. And honestly, I’ve felt the challenges, and sometimes kind of painful experiences of that. And so I had staff, I had people I had to hire and all that good stuff and realized very early on, it wasn’t about your technical experience. It wasn’t about how much you knew necessarily, well, that was important. The differentiating factor for me became in recognizing the ability for people to communicate to experience the humaneness that we have to experience and all of these organizational challenges. And so I got involved and interested in coaching back then, not long before Agile, I realized that I needed to become more of a coach as a leader and work with people and developing them. And so I became interested in development of people, back in the early 2000s

Speaker: Miljan Bajic 03:22

[Inaudible 03:22] Was there a specific event? You said there were a lot of events that kind of led to this was anything specific that you can reflect on? Or is it just more like combination of things?

Speaker: Michele Madore 03:33

Well, I can remember being in one of those acquisitions and feeling the in over my own head, it’s like, “oh, my gosh, I’ve got to start up a brand new division, because we just acquired a company, we don’t even know what we’re doing. We’ve got smaller clients and what this new company we acquired had, and how are we going to meet all these challenges.” I was responsible for client retention, and they have this big, audacious goal of 98% client retention. And immediately we were making some of our clients, new clients not happy by taking their service out, and all that good stuff that goes along with it. And, it’s hiring people, I was having a hard time, the culture where I worked was like a revolving door, you were as good as your last sale or you’re just replaceable, basically, that was the culture.

And I recognize then the need for shift in cultural experiences and the way…, we our belief systems and recognize a need for working with people’s thinking and their mindset shift. And I knew that I couldn’t tell them enough. I tried. I couldn’t teach them on but say it more times. And they would get it that it was the beyond that, and that only can come from more of a coaching perspective, more of a being curious with people meeting people where they are. So that’s really, I would say, one of the early events that sparked that when I felt like I wasn’t up to the challenge that was given to me. And I needed to work with my people differently.

Speaker: Miljan Bajic 05:22

Yeah. And that’s something that I see in organizations, but it’s that personal choice, to take a different perspective, or to say, “oh, I need to do this,” a lot of people just kind of stick to what they know. And stick to their identity. In a sense, I’m this type of manager, this is what I do, to take a step back. And to almost question your way of thinking about certain approaches, it’s requires awareness, requires that kind of…, a lot of times what we describe is awareness and conscious development. Could you maybe talk about that, how do you develop as a person in a sense, or how do you develop as in as a conscious or maybe talk about conscious integral leadership? But starting with the mindset, and if we look at the research over the years, I don’t know if you agree or not, but it all points to leadership and leadership mindset, and how leaders, especially executives, and organization, think about these things and how they behave?

Speaker: Michele Madore 06:34

Yeah. So that’s a loaded question. Well,

Speaker: Miljan Bajic 06:39

Simple. The simple question is, is how do we as leaders, help shift perspectives and help develop our own internal operating systems to see things differently?

Speaker: Michele Madore 06:57

Yeah, so you said something early on that really clicked, which is, when I was describing, you answering your question about what was shift for me what happened? How did I know that? And that was aware of that required awareness on my part, right. So this is a known thing, it’s nothing new and regulating, which is, awareness is always the first step in being able to change anything. So what gets us to awareness, and so everyone’s different, everyone develops different places, different times. Some people are more aware very early. I mean, you can watch a little baby’s, little children. I’m watching my granddaughter right now. And I love talking about her, of course, I’m watching her and I’m noticing how weird she is as a little child, and maybe I’m noticing more about little children because a grandchild and not a child. And so I’m in a different place in my own thinking with it. And so my awareness is really heightened right now with her. And I can see her, she knows she’s learning, what I respond to what people respond to her. And she’s aware she’s in this constant state.

Speaker: Miljan Bajic 08:09

That’s a very interesting thing that you just made me think about. So being parent…, my wife and I are joking about how stressed we were with the first kid. And when you’re stressed, it’s very difficult to be aware. So now being a grandma, do you think…, what kind of…, what’s the relationship with being very stressed and being aware? And now being a grandma and just enjoying the moment and I’m assuming you have less stress than you have your daughter.

Speaker: Michele Madore 08:40

So first, let’s get something straight. We don’t say grandma,

Speaker: Miljan Bajic 08:45

Grandma.

Speaker: Michele Madore 08:48

We say “mimi” that’s just a silly word but that sounds like old. I don’t have the grey ban or anything. But yeah, of course, I’m not raising her and so I’m not in the heat experience of that. And so there is a different…, I don’t have something to prove. I’m not…, it’s a different way of approaching it. So of course, I can see things from a different lens. But going back to your other question, how do we get there? So a lot of times it comes…, awareness comes from what I said, I got into a situation where it was the Center for Creative Leadership calls in a heat perspective. So it’s like a heat. A heat is underneath you a fire burning up all the burning challenge, but there’s some fire underneath you. So we acquired this company. And fun fact, I used to work for that company we acquired before, so I had some experience and knowledge of them kind of knew what we were up against coming in. But all of a sudden I’m in a different role and trying to make this the sacral acquisition work. So I felt when I felt that heat or being in over my head, then I and then I had this new awareness. So think about the new…,talking about consciousness. So you asked, let’s talk about conscious integral leadership. What is that? So what is consciousness? I mean, because we’re conscious, we’re awake or alive, right? We’re conscious. We’re aware that we’re alive. So awareness and consciousness. And I think people think about these two terms. And maybe when they hear the word consciously, our consciousness, like this, I don’t know, fluffy thing or thinking that they can’t grasp. It’s not some weird experience or anything like that. It’s just the state that we’re in. So to give an example, we just had a snowstorm and ice storm here. And you’re up there in Connecticut, for you may have gotten the same storm, because I think it traveled that way.

Speaker: Miljan Bajic: 11:08

Exactly!

Speaker: Michele Madore 11:09:

Yeah. So yesterday afternoon, I found myself needing to go out and drive in that. And while even though they said “stay off the roads,” well, Michelle’s going to get on the road because she’s got something she’s got to go do for somebody and it’s across the highlight go on the highway, 30 minutes away. And so I was in a completely different awareness and consciousness than I would normally be had I not been in a snowstorm or a night storm. When I was driving, I was “all hands on deck,” both hands were on the wheel. I was aware of everybody around me, what was happening, I didn’t want the radio on, everything was just, and that is what…, I’m in a different element. Here. I’m in snow and ice. I can’t be on autopilot. And that’s really what this is about. I can get into this conscious awareness state, where I’m no longer on autopilot. Like you and I can drive on autopilot. And I can…, especially because I’m a mimie, and I’ve been driving for a long time.

So we can drive on autopilot, can a 15 or 16 year old drive on autopilot? They cannot. Well, if they do, they’re going to find themselves in a heap of trouble. The second some complexity hits the road. And so that’s what this is about, we’re on autopilot. All of a sudden, we’ve got new complexity of acquisition different cultures, we’re taking our clients out of service, we didn’t understand, the background of that company, we didn’t understand the pipes that were there and what we bought or anything, like so much I can talk about, and that complexity I found myself in. And mostly all these new human beings are involved. And I don’t know anybody is going to respond to something I might do. So it’s that heat experience that I found myself in and that leaders find themselves in that all of a sudden, they go, “Okay, I need to, I’m in over my head right now. And I don’t understand the context. I can’t just plan and here’s the solution.” It’s far more different. And so it disrupts their habit. That’s the autopilot something disrupts your autopilot. Oh, boy. Now what…,

Speaker: Miljan Bajic 13:34

Exactly it’s almost like, how COVID disrupted many people’s pilot in the sense and it’s almost like a lot of companies are finding themselves in that situation, where what do we do now? dealing with complexity, in your book and part of the integral, Agile transformation are the levels of consciousness, right? So, generally speaking, the more aware you are and the more that you’re being the more that you are able to deal with the complexity, the better solutions that you can come up with your teams, right? There’s a tight correlation between your leisure say, mindset and how you deal with the challenges.

What do you think from a perspective of today’s leaders, we thought you talk about the outer pilot. And now, where there’s a lot of complexity, it’s almost like all of a sudden everybody’s swirling on the road. The conditions are constantly changing. Those leaders are used to Nice sunny weather now are dealing with costly and rapid changes in the environment. Besides those challenges, how do you help leaders in a sense deal with that? Because that requires them assuming, coaching, but a lot of other things to help them deal with that turbulent?

Speaker: Michele Madore 15:09

Yeah. So that’s a really important question that we need to be asking ourselves as change agents from whatever we call ourselves. So there’s this notion, we talk about it in the book and talk about horizontal development and vertical development. And that’s what we’re speaking about even as we’ve been talking about the perspectives, which is the thing that’s there that’s initiating this, like a wake-up call. And so going to some training for two hours as a leader or doing, some horizontal development. Horizontal development is just really building more competency, more skills, more knowledge. And so I feel like that’s one place where organizations are lacking in my experience. I still work with organizations, in addition to working with coaches and enterprise coaches, but that there’s still not an awareness. I mean, you just sometimes coaches come into my cohort program, and aren’t even familiar with the terms horizontal development and vertical development, and that there is a difference in the way they think about horizontal.

Besides, it’s competency, it’s more your outer game. So the leadership circle talks about the inner game and the outer game. And so does most of the leadership companies out there. But the vertical development is more about your inner game. And that’s building your thinking capability, recognizing your limiting beliefs, and your assumptions, being able to take different perspectives, because you’re working on that inner game. So horizontal development can happen more quickly. And it’s…, I can learn something I could build skill, but vertical development is a more longer term. And it does have to do with, you know, with stage development as well.

Speaker: Miljan Bajic 17:09

And it’s harder to measure right? In organizations were incentivized go take this class, learn about Scrum, learn about leadership, do this, all of that is mostly horizontal development, because it’s developing those skills, but being able to truly take a perspective of somebody that you disagree with, and understand their perspective and be able to see things through their eyes and through all senses, and come up with a solution that works for everybody not necessarily come up with a cool creative solution that works for everybody is lot harder. But when you look at it, its…,

Speaker: Michele Madore 17:52

As far as evolution, its development. It’s in the integral of coaching method that I’m trained and work in. We talk about this time where I’m working with my client and coaching my client, we’re using annimal [18:08] way of doing this, that’s their own structures and systems. And they’re all using all four quadrants. But we talk about this developmental cycle so much like we would experience going to the gym, I say this, everybody who’s really trying to grasp what this means, get a trainer, right? We think, “ah, you know, I’m going to get in shape.” And everybody’s doing this probably right about now, in the new year, we’re at 17th. So I’m kind of wondering how people are doing with those New Year’s resolution.

Speaker: Miljan Bajic 18:46

There’s still hope till the end of January, and then you realize, it’s like…,

Speaker: Michele Madore 18:52

You get a trainer, you go, you meet with your trainer, and they give you some exercises to do. Alright, I want you to go away, here’s your set, put it on paper for you go and go do these sets. And then you’re going to meet with him back in a week or two weeks, whatever it is, if you go back and you haven’t done any of those exercises, guess what, you haven’t developed any muscle. And this is the same thing with vertical development. It’s about it’s about developing new capability. It’s the inner capability, it’s the ability to think differently. And you’ve got to exercise that you’ve got to, their lines of development, we’re talking about this and like, what do I need to develop? What am I trying to do? And where am I falling short? o it could be my systems thinking capability. It could be my ability to just being in collaboration with somebody

Speaker: Miljan Bajic 19:51

Or emotional pain, intelligence or in the sense. I remember I talked about this in the sense that I thought I wanted feedback, I ask for feedback. And then I’m judging that feedback, I’m reacting to it. And not really looking at the feedback is just somebody else’s perspective. And somebody else’s. And there is some truth in and there’s some, but just even willingness, I guess the first step is to willingness to start acceptance on that feedback, and then going through the process of realizing, how do I react to feedback? So a lot of times leaders are…, first of all, they don’t want the feedback. So maybe just getting them to start thinking about wanting feedback, and then realizing, so what are some of the things that you do? There are a lot of leaders out there that they think, this is what’s worked for me, this is who I am, I think the other big piece is like letting go of your identity. this is who I am. And I’m not changing.

Speaker: Michele Madore 20:55

Yeah. so lots of places to go here. Letting go of identity. First, we have to notice what our identity is tied to, then awareness first, what is my identity tied to and so you gave the story of like, sometimes you get feedback, and the first thing you want to do is [tap] but defensive. Right?

Speaker: Miljan Bajic 21:19

Exactly

Speaker: Michele Madore 21:20

Oh, let me recognize in myself for so if coaches are listening to this, we first have to notice ourselves, because our way of being with our client. So if we’re trying to expose them to new thinking, so they get that heat experience, a feeling over their head. And the way we can enable them to move into something different is to say, to expose them to some different worldviews. However, if our worldview, or our place of development is here, and they’re already there, how do we expect to take them here if we haven’t gone there? Right. So if I’m getting feedback, as a coach, or as a person of change agent, if I don’t have the ability to recognize myself in the moment of receiving the feedback, like, objectively, oh, look at Michelle. Michelle is resisting this feedback right now. What is this about? Okay, I can acknowledge I’m resisting feedback, what is this about?

What’s happening for me in here, it’s a fear, right? Our identity is tied to a fear, a belief of find worthy if I can do that, or if I’m seen as this, which is tied to in the book, we call, “Socialized Mind,” my belief system, my self-identity, if it’s tied to what I believe others want for me, expect of me think of me, then I actually can’t operate from my own self authoring mind, because my belief is too closely identified with that.

Speaker: Miljan Bajic 23:06

So it’s almost like going back to your book in the framework, it’s like, if I’m in, in that reactive state, or even creative state, it’s hard to talk to somebody and get them to the integral or…, it’s you have to be able…, I talk about it in the sense of operating systems, if I’ve upgraded to that it’s easy to downgrade, but if I’m never upgraded to that operating system, it’s very difficult to quickly upgrade. So having an ability as a leader to meet people where they are…, and this is very important for coaches, at least from my perspective, understanding what is that perspective that the client is taking, and being able to talk in a language that’s familiar with them from that perspective, rather than…, this is where Agile coaches we start talking about Agile and this and all that. And the leader, that’s .orangereactive, all they care about is results, or whatever it is. So it’s easy for them just say go away you too theoretical, or you’re not talking my language. Maybe this is where a lot of organization this is why a lot of coaches work, what are some of the things that you’ve seen work when it comes to working with very egocentric, the reactive leaders, what’s the best way to help them see things from a different perspective and grow vertically?

Speaker: Michele Madore 24:48

So, first, I have to see the perspective with which they’re seeing it from that requires me to be to have to be able to look as rather than then at, and to let go of any attachment to anything I want for, what I think they need to do or where they need to go or the organization needs to do, I have to suspend that. So that’s why it first has to start without, can I suspend that? Am I so tired as my identities are tied to this outcome I want for this person, because he or she needs to be able to do this.

Speaker: Miljan Bajic 25:28

That goes back to awareness, I have to be aware that I’m actually doing that and not caging myself.

Speaker: Michele Madore 25:36

Keep going on that. But that’s how it starts. So it’s first they get the heat experience, that’s what that starts happening kind of initiate that place. And then the second thing is they have to be exposed to some new way of thinking, through training, through coaching, through something. And then so that’s kind of the who, who comes along. And so if I come along, as a coach, I’m exposing them to a different mental model. And we do that in Agile all the time we expose people to our agile ways of working. And then there’s, there’s more though, there’s the next step. And so noticing where they are, noticing where I am, and helping them to make sense. This is where integral sense making comes in, right? And my ability to help them make sense of their situation. In bring a different perspective from a more elevated sense making place. Now if I can’t go there, I can’t do it.

Speaker: Miljan Bajic 26:44

Yeah, so it’s almost maybe for people that are not as familiar with what we’re talking about, as far as sense making. And a lot of people are familiar with Canheaven. So like, it’s almost understanding like which domain you’re in. And your approach is going to be different based on the domain. So this is similar. We’re just talking about, I guess, domains when it comes to mindset, which domain or perspective you’re taking, right? Which is, would you say it’s similar? It’s not exactly the same, but it’s a sense making tool similar to Canheaven.

Speaker: Michele Madore 27:17

Yeah, I mean, we can…, everything goes through our own sense making lens, our own meaning lens. And so for me to meet, as you pointed out earlier, meet people where they are, it’s trying to understand how they’re making sense of it, and meeting them in that sense making place. And so, complexity, of course, is there for all leaders that we’re working with, and it’s the complexity they’re in, that’s important. It’s in so and when we begin to work with more higher level leaders, and that’s where we also can get caught, if we can’t go there. If we’re still here, if we can’t be more strategic, if we can’t enter into that world, then our ability to help them make sense of their own situations is very limited.

Speaker: Miljan Bajic 28:14

But it’s tough, the challenges, at least that I see is that we have organizations that are dealing with more and more complexity, yet leaders are not vertically developed, I guess, enough to deal with the complexity. So we see a lot of Agile…, I don’t know what your experience been, but I would say close to 100% of Agile transformations that have not been success to what people expect, they’re better probably than where they were but there’s a lot of BS around what is successful and what is not. And a lot of that ties back to lack of executive leadership and the ones that have been part of that were more successful is really when the board and the like C suite is operating from a let’s just say higher vertical development perspective than…,

Speaker: Michele Madore 29:21

Yeah and imagine that because they’re more fit for the role or in the role their playing in that organization that time so they said a lot there and I agree, I think…, we’ve had the same top three reasons for year after year, why agile corporations are unsuccessful. What are we measuring success by, that’s another whole conversation but in general that’s what the surveys show and at the same top three reasons and the leadership is one of them. And yet we keep on doing the same thing over and over again, but keep on you know more training programs, if only the leaders would take this training, that’s not going to cut it, they’ve got to be a part of this transformation, they’ve got to, first of all make some connections between what they’re trying to do and their own leadership.

And so, I lead an enterprise cohort, I see Agile certification for in the expert place. One of the competencies that’s in that program is developing leadership in organizations. Now, that means horizontal and vertical. Horizontal, it’s easier for us and when we’ve attacked that if you know the integral framework, people have read the book, the books in our book, and Ken Wilber and all the books out there, there’s many books. We are we are very aware that we spend all of our time over here on the right side in like, frameworks, the lower right with scaled frameworks. And we’ve done that.

Speaker: Miljan Bajic 31:02

We talk about values and principles, but nobody embraces them, right?

Speaker: Michele Madore 31:07

Yeah, so here’s the thing. So then you have like, I just had a leader call me up and say, we’d like to bring you in, we’ve been doing the doing part of Agile, and everyone’s heard this. And now we need to do the being in because the problem is the doing isn’t how it’s supposed to be done. And we’re not getting the benefit of it. Because you can’t extract them, you can’t separate them, the doing in the being come together. And so if you do it from the intention at the, let’s just use the colors. So if you do a green practice, which Agile is a green practice, so if you do that, from an amber or an orange place, inner intention, it’s going come out exactly like that.

Speaker: Miljan Bajic 31:57

You coarse. And the good example would be like what you coarse people into doing that job where it’s just for the sake of doing Agile, rather than, co-creating something with them. That’s more context specific. Right?

Speaker: Michele Madore 32:11

So we have to do this vertical work with leaders where we say, this is a longer term. So part of the problem with vertical leadership development in Agile transformations, let’s set that as the context is, first of all, the connection hasn’t been made for many organizations, they don’t, like even enterprise coaches that come into my program are like, well, we’re having a hard time with this competency. Because leadership development is an HR or a different departments job.

And they are questioning like, why are you involved in this, you’re doing the Agile transformation that’s over there in IT? Why are you stepping in our sandbox, and then there’ this need to cross boundaries, do some boundary spanning and work with HR, whatever area does that but the connection aren’t being made. So we make all these grand statements about leadership and oh, Agile leadership is servant leadership that’s been going on since day I entered Agile, agile leadership is servant leadership. Well, if you look at stages of development, in know, in leadership, servant leadership is way the heck up there. And most tough leaders, most people in leadership positions management, even if you want to take the word leader and make it into a manager position, which is where the thinking is, most of them are in expert or achiever orientation. They’ve gotten they’ve gotten promoted. From there because of their expertise to the…,

Speaker: Miljan Bajic 33:49

Peter Principle, right?

Speaker: Michele Madore 33:53

Exactly! so what we say okay, so now you have to be a servant leader. Most of them are like, I don’t know what the heck that is. For you, this is the way I’ve always done, things always worked for me. So this way, I’m going to do it. And we just throw out all these words and terms. And don’t realize that the work is really over here, and the developmental and evolutionary piece of it.

Speaker: Miljan Bajic 34:17

So how do you do that? I completely agree. For a lot of coaches and consultants, it’s like, how do I work with these people without imposing right? My own views or forcing them to change and say you have to vertically develop. What are some of the things or maybe things that you would do when you obviously have to have access to these people, but…,

Speaker: Michele Madore 34:42

You got to get a seat at the table, of course. And getting a seat at the table has a lot to do with you. You have to be an instrument of change, right? And so there’s no one right or wrong way. Of course. I’m just going to throw some thing or two out Here, if I take anything, so I go in and someone says, here’s my situation, I just begin to look at it. First of all, so you look at it. And what I find out is, we’re not all on the same page for the most part.

First and foremost, we’re not even on the same page, there’s so many assumptions being made. And we’re never, we’re not checking those, we’re just all marching to the drum of our own…, the beat of our own drum, and, well, I got my agenda and you got yours, I can do the same thing as an Agile coach. I shouldn’t, but I could, and many do. So if I just go in, and I understand their problem context, it’s not simple, but we don’t have to make it hard. So if I find out what matters to people, or what they’re up to what they’re doing, what their challenge is, then I can look at it from an integral lens from the quadrant orientations where their focus is, because we all have our orientation, where their level of development is, as an organization or department or area within as a leadership team, if I’m looking at a leadership team, and basically, where do they stand on the current challenge they’re bringing to me. So let me give you an example. One of the leaders recently came and said, actually, the coaches were on the call, we’ve got a backlog. And in here’s what we’ve identified in the senior leadership identified that we need to empower more decision making, because we’re struggling as an organization to move fast enough to meet the demands, because there’s some inability in organization to make good decisions and make them fast enough.

Speaker: Miljan Bajic 36:54

So maybe just to connect to the framework to do the Agile transfer integral Agile transformation, this is a leader coming up with a realization, we need to change a policy, which is bottom right organizational architecture, to align more decision making. So I want to come back to this, if we look at the framework, that’s kind of what’s going on, right?

Speaker: Michele Madore 37:16

Yeah, well, it is. And you can look at it from any of the four quadrants, so empowered decision making Well, that, you go over the left side, and that’s a cultural thing as well. And decision making itself is the thing I do, it’s an actual exam, right? And I go, I do that decision making from my own mental model upper left. So I’m all over the place with just one thing, like empowering decision making. So if you see an organization and you’ve been working with them, and they seem stuck, or they stuck on, okay, well, we said everyone’s empowered to make decisions, why aren’t people making decisions? Well, let’s take a tour of the quadrants, and let’s start discovering that, what’s your culture like? You can’t all of a sudden make a claim, put it in an email and send it out to the whole organization and say, You’re not all empowered.

What’s everybody going to do? What really Oh, my God, what does that mean? And then everybody’s like, talking on the side? Well, all of a sudden, I’m empowered to make decisions. What does that even mean? I don’t know. There’s no guidance. So there’s no guidance all around, we can go all through the four quadrants of what does guidance even look like? What are my boundaries? What am I making the decision based on? Based on what? What if I make a wrong decision? What’s going to happen to me? So all my own belief systems are now kicking in like, I’m afraid in my own reactivity sticking, I’m afraid. You told me I need to do this. And this is what we’re all going to be measured on. I don’t know what that means, either. So, no, you’re either people are either Okay, fine. And they just make any decision or they’re stuck, and they’re not making any because they’re afraid.

Speaker: Miljan Bajic 39:04

So, something that I’ve been wondering thinking about, and I have my own kind of thoughts on above I’m interested to hear yours. So we talked about, like, in a sense, the we start with the mindset top left to do with, unless there’s this idea of change the structure, structural change the culture, with the example that you just gave, in a sense, it was a decision, personal decision, to in a sense, this centralized decision making that comes usually from a more…, once you develop through vertically, that comes more from a creative or integral that hey, you know, it’s not about me. It’s more about others, right? So there’s that growth from that perspective, that role now starts aligning with type of organizational architecture, they would see what you call past modern or maybe metamorn.

So it does the from your perspective, does it really come, the change in mindset requires the change in the system or does the? Because here’s the thing, right? I, I’ve been thinking about COVID. And the system actually change the, how we think about it and what we see. So what is, from your perspective what it’s all interconnected. But what is your thought on that? Like, is there that you know, one the influence is more than other, even though the interconnectivity is there.

Speaker: Michele Madore 40:31

So well, there’s we can think about this from different Holon levels, like if I’m just thinking about this as an individual, for instance, what I know, that takes that takes place in me as a person as a human being, is, something happens, like I talked about earlier, a heat experience on I feel something happens in my life. And there’s the happening, and then the way that I can shift is working with my belief system. So can I say that? Can I make a blanket statement that you should start with the belief systems first? No. Just you? I mean, yes. And no, yes. And oh, they’re all colorizing. Together, that’s why you can’t take apart the doing in the being of anything.

Speaker: Miljan Bajic 41:28

And so it goes back to that sense making like, when I work as a coach, I’m always looking at those four. And I’m always looking at individual team or, organization, and you’re always contextualizing based on what you’re seeing, you’re always balancing all of those, right?

Speaker: Michele Madore 41:46

Yeah. And you’re noticing what’s present. And so one way we’ve talked about the integral, agile framework is it’s a meta framework, for one, and it’s a way to see more clearly so that you can act more effectively. And so where some leverage, what leverage do I have right now? So as you pointed out, the system can create some thinking, and the thinking creates the systems, that culture creates, transformation of systems requires transformation of culture. And so I use an example of one client where, they read Frederick Lalo reinventing organizations, and I think I maybe tell the story in the book, and, and the sounds great. This is exactly what we need, because they had just gone through a heat experience. And they’ve had some big challenges, in organization, this is what we need this kind of structure. So they looked at the structure, the lower right, we need this.

So then they went about making a change. But the way they went about the change in general, their unconscious approach to change their autopilot way of going about changing the structure, created another whole situation with morale ended up going, the culture aspect kicked in, well, you can’t just change the structure without working with the culture, because the culture was like, Well, wait a minute, I no longer have direct reports, have I been demoted? Or wait a minute. Like, I don’t understand why you’re changing the structure. You didn’t explain this to me, so everything came out.

Speaker: Miljan Bajic 43:26

And the culture used to be that, your status is determined by how many people you have reporting to you, all of a sudden, you’re threatening my…,

Speaker: Michele Madore 43:38

Year. Exactly. That is exactly what happened. So you can’t say, Well, I can start with belief in mindset. And that’s always the place to start. Well…,

Speaker: Miljan Bajic 43:48

So maybe, to look at integral coaches, like when you think about Agile coaching, and things that you teach in your enterprise Agile Coach masterclass, sorry, is that what it’s called?

Speaker: Michele Madore 44:07

Yeah, it’s called. It’s called the Enterprise coaching. Master program.

Speaker: Miljan Bajic 44:13

Master program. So what are some of the key things in that program that you cover? Maybe just give us an overview that I feel is the…, going to helps people be more of a holistic integrative coach to be able to be a better sense maker to be able to be more effective with others?

Speaker: Michele Madore 44:37

Well, one thing I want to say before I jump into that is that as you’re doing this, as you’re noticing what’s present in there, and you’re just looking at and looking ahead as your client, we’re noticing where they are. You begin to notice what…, based on what they want to do. So, an integral coaching method that I use a client comes to me, I’m asking them what their topic is what their goal is. So in respect to the topic or the goal that they have, are, I want to be a more present coach or I want to whatever it is that they want to do, then the capability that they need to develop is based on that. So…,

Speaker: Miljan Bajic 45:21

So, that’s a really good…, Yeah, because this is where coaching…, if somebody says, I want to be more directive coach or leader, I want to make more money. A lot of coaches would judge that and say, that’s not the right way. And I think what you’re describing, and correct me if I’m wrong, is that you have to meet them where they are there and help them do that. It’s not necessarily where it’s your agenda to make them more vertically developed work, or whatever it is, right?

Speaker: Michele Madore 45:50

Well, it’s not, that’s one, that’s one thing about and the other thing is, they don’t necessarily develop all the capability in life that they don’t have. It’s what people saw as an organization, based on where they want to go what they want to achieve. That’s why just saying, Oh, we’re doing an Agile transformation, for what for? Why? What? what’s your pain? where are you now? Why do you want to do this, so when I can see where they want to go? Then my plan with them, like co-creation of a plan is about what capability do they lack in that they need to develop because they could be strong over here. And that speaks in the method speaks to the lines that some are more developed than others, but you want to develop the ones that are going to help them get to

Speaker: Miljan Bajic 46:34

The ones that are lost is the ones that you need to address to help you with that. Yeah. So, what are some of those lines? What are some of the things maybe that in general, coaches, is it just more like you have to…, almost comes back to an I don’t know, if you do leadership circle assessment, or some type of assessment? As a coach, understand, it’s almost like what type of challenges are you facing with similar leaders and what lines do you need to develop? So, you might have, let’s just say, 15 people in your class, each person is going to have a different…,

Speaker: Michele Madore 47:09

Exactly, person is going to come up with their own goal developmental topic based on the feedback, and also what they already know about themselves generally, so the feedback is just kind of…, and sometimes people don’t know that about themselves. And that feedback is there to bring more awareness to it. So alright, and we didn’t mention this transcendent include piece of integral, which is everyone thinks of just transcend just move to…,

Speaker: Miljan Bajic 47:39

Move to higher plateau, then.

Speaker: Michele Madore 47:41

Right, and then transcend, and include, it stands for transcend the limitations. That’s what you’re transcending not transcending all of you, you’re not saying I want to get rid of me, and I need to know, so we do this current way of being a new way of being in this integral coaching method, my current way of being, I have a lot of beautifulness about me, Michelle, who is she?, she’s got a lot of great stuff about her. And she’s got some limitations. So, based on where I want to go, what I’m trying to do with my life, or with myself, in my goal, what more capability do I need to develop? And what limitation am I transcending?

Speaker: Miljan Bajic 48:27

Exactly, that’s another thing where, limitation could now be something that was a strength before and just realizing that…, something that I consider, and that’s worked for me as a leader for a long time or a coach, in this context, it’s actually I need to transcend that in order to be a better leader or a better coach in this environment.

Speaker: Michele Madore 48:51

So you’re transcending the limitations, but you’re taking with you what’s valuable, what you want to take what useful, what helping you, what serves you, and with organizations, the same thing, we’re not saying get rid of who you are an organization because they’ve actually accomplished quite a bit. They’re still around, what do you want to take with you and appreciative inquiry does a lot in this area, where it’s about the Appreciative Inquiry is what have we done, this worked, what do we want to keep, but what’s not working? What do we want to leave behind? And so that’s always the invitation is to look at that. And so in the cohort, they’re coming up with every individual comes up with their own developmental plan, right, based on where they want to go with their life and what capability they want to develop.

And then there’s the competencies that we’ve said, if you’re an enterprise level, if you’re working across an enterprise in a through Agile transformation, what are the competencies that that you need, really to be able to do this work and one of them, the one that I Start with is developing self as leader, developing self as an instrument of change. That’s the first one. Your coaching range is another competency. So, your ability to expand your range as a coach, or to work with more complexity to work with different types of leaders at different levels of the organization to have to have a professional coaching range ability to have better facilitation skills. So, there’s a lot of skill and competency as well as, vertical development. Yeah. And then there’s another competency that’s super important is developing leadership in organizations, which is what we’ve been talking about this most of this time.

So, you don’t if you haven’t done it for yourself, you’re not going to know how to do that. How do I begin developing leadership in an organization like, gosh, that’s such a hard thing to even think about? And it is the one I would say so far, and I’m working on co-work number six now. That’s the one that I think most people struggle with. It’s that one, and which, aligns with what we’re seeing from the surveys that come out of why do our transformations failing? It aligns completely what I’m seeing in the cohorts, the one that coaches are struggling the most with, is that one, developing leadership, oh, that’s not your job, or we don’t have time for that. Okay, we’ll take a class, no, understanding that my capacity as a leader is tied to my results.

Speaker: Miljan Bajic 51:42

Yeah, it’s almost that remind me of Keegan’s :kind of in over our heads”, like most of the leaders are just in over their heads, when it comes to divert development, and what they can deal with. And then the last thing that they think about is, is that inner development or developing that? Very quickly developing, there’s many…,

Speaker: Michele Madore 52:09

Achievement, right, and most organizations are so achievement oriented, it’s just “go go go” “do do do”

Speaker: Miljan Bajic 52:16

Where our society. So, this is another thing, which I don’t want to go down to. But our society is very achievement oriented. So, when you have policies, when you have markets that are all about numbers and profits, then that’s going to drive the type of behavior in organizations and incentivize those type of leaders.

Speaker: Michele Madore 52:36

So, if we can help, so that’s the third one, and I’ll just briefly name the other two, which is guiding the change process and guiding organizational agility. And so, one of those, the guiding the change process really speaks to the organizational change, organizational behavior, complexity piece of it. But the developing leadership in organizations is the toughest one for coaches. And so, it’s the place where we’ve got to get creative, it’s the place where sometimes it’s a sneaky little thing you’re doing, they don’t always even recognize I’m doing it sometimes. But how can I make…, have different conversations, I mean, that’s where it begins. It’s bringing awareness shining a light on their belief system right now and in how that’s impacting the results we’re getting. And so how do I begin to do that and have different conversations around it is, is really the first step?

Speaker: Miljan Bajic 53:31

Great. We’re almost out of time, and I know you have a hard stop. What would be…, maybe a question I didn’t ask or a message that you would like to share? What would you like to leave us with?

Speaker: Michele Madore 53:47

Yeah, I guess maybe what I was just saying a lot of things maybe I would want.

Speaker: Miljan Bajic 53:53

I feel like we could have this conversation for a lot longer than one hour.

Speaker: Michele Madore 53:58

And I’m sorry, I have a hard stop. But, honestly, it’s just notice where you are, if you’re a coach listening to this, or a person involved in change in your organization, just notice, where you are first, notice your own, like below the line experience with your client. And, maybe you feel like worn out. Maybe you feel like there’s no point to this. And just notice where you are, notice what you’re attached to and notice what you’re taking on. As if it’s yours to take on, as it fits yours to solve, because it’s not, no one person can change an organization, it requires the organization to want to change it requires the mindsets, the collective culture, and all we are doing is influencing. We’re there to influence, we’re there to be that …,When they have that heat perspective and that oh my God, I’m over my head were there to expose them to something new, a new way of thinking about something and meet them in their own perspective taking and if we can change, or turn a light bulb on slowly through those conversations. We’ve done some good work. We’ve done some good work.

Carmen DeArdo: Project to Product, Value Streams, DevOps | Agile to agility | Miljan Bajic | #65

Carmen DeArdo

Speaker: Miljan Bajic 00:44

Who is Carmen DeArdo? What’s been your journey?

Carmen DeArdo 00:51

Hi. So I’ve been pretty fortunate to have an interesting journey. I started my career at Bell Labs actually. I spent about 25 years in the telecom industry, doing some things that probably seem a little antiquated now, like 800 service, although it’s still going to some level and other network capabilities, messaging. So I got the benefit of kind of working in that environment, learned a lot about Deming, Shewhart started at Bell Labs, 25 I think it was, little before me. But then kind of after the telecom bust I went contracting for a few years. And then I ended up in Nationwide Insurance here in the US. And I was fortunate to sort of get involved when they were in doing some agile, lean DevOps kind of journey. And that’s where we became customers at TaskTop. That’s where I got to meet Mick and some of the people, Nickerson could find at TaskTop in 2007. And got involved with kind of through relationship with IBM, that we’ve partnered with Jean Kim, and the DevOps enterprise summit, I kind of just fell into those things by luck. And so a few years about, I guess it’s about three and a half that I decided to join TaskTop to help other customers on their journey, which was really at that point became more around value stream management and utilizing DevOps practices and agile and lean to improve delivery and the end. So that’s what I’ve been doing for the last three and a half years here at TaskTop.

Speaker: Miljan Bajic 02:59

Nice. And you have a book I want to talk about that you’ve written, Standing on shoulders that Leaders Guide to digital transformation. I haven’t read it yet, I ordered it. I’ve kind of looked through some stuff and some of the topics from the book, but I’m really looking forward to reading as well. And looking at the reviews. People seem like, enjoy it. And then it seems to resonate with people, especially when it comes to holistic transformation.

Carmen DeArdo 03:33

Yeah, I have a copy of the book here. It’s a book, Jack Mar and I wrote. I worked with Jack, my jacket nationwide, and it won the DevOps.com 2020, DevOps over the years, some kind of book of the year. It has a lot of the stories and what’s interesting, I guess, is like found even at Bell Labs obviously, last century, DevOps wasn’t a thing. But we were doing things that were, I think, in the principle of what DevOps came to be. So I actually went back and resurrected some stories from Bell Labs, which I find interesting. So yeah, hopefully, people pick it up, they’ll find it useful. So I’ll be interested.

Speaker: Miljan Bajic 04:29

And maybe I’d love for you to share a couple of those stories. Also, maybe one of the things that I picked up, which is your foreword by Jean Kim, and one of the first sentences, he’s describing you and he said, his humility and singular focus on weatherizing or touch on technical practices at Nationwide stood out to him. What did he mean by that? As far as I know, humility part by think, we talk about architecture, and technical practices and modularizing those inside a large insurance company is an enormous task. And I’m assuming when we talk about architectural practices includes business architecture as well, not just IT architecture, or is it more focused on IT architecture?

Carmen DeArdo 05:32

It’s probably more on IT. But I think it does bleed into business. I think the thing that struck me when I first came in the doors of nationwide, which is 2005, I’ve been hired essentially to try to help operationalize agile. So as somebody put it agile was kind of being done as a hobby rather than a price. Right? It’s like, well, we’ll do an agile project, and now they had vendor, but then when it was over, there was nothing left in the environment. And really, the thing that struck me was, I guess, it took me a while to realize this right. In Bell Labs, we had been working in a product mindset, right? We had products, we had the 800 products and everything, and nationwide was project. So there was legions of project managers. And I remember application owners telling me they couldn’t keep control of their applications, their systems, because they were being tugged and pulled. And we were using clarity, and we had people10 hours on this project. And so, what struck me was just how different things were. So really, a lot of my focus was trying to get people to think more about things from a product perspective. Now, it turns out, that’s where my experience with Mick joined up, because Mick’s book is project product. So one of the discussions that we had, I was actually comparing how things had been done at Bell Labs compared to how they were being done at nationwide.

And what I found then through my involvement with Gene and DevOps enterprise summit was well, that was the norm, right? Nationwide was the norm not Bell Labs. And what I found was a lot of people were trying to look at things more holistically, which is kind of what the heart of DevOps and lean are is optimize the whole, it’s the first way that Jean talks about in the Phoenix Project and it can be a lonely experience when you’re one of the few people at the company who are trying to think this way and I had help it, it was a nationwide and I did talks with Cindy Payne and Jim Graf Meyer and Dan Ritchie and other folks. But Alan Bill is from Maine but Jean has allowed us to commiserate with other people who are going on this journey and what was working and what wasn’t and being able to use those experiences and those stories became invaluable I think to some of us especially if you go back to the 2014 conference when it was much smaller, more intimate than what it eventually, thanks to the success gene, had an IT revolution grew into and so got to meet just some amazing people from other organizations Topo Paul from Capital One and Cordy Kessler, and had the Meek men and the list goes on, I’m going to leave out names and more, but I just think my sense was always trying to get people to think I used to call it think horizontally, right? Think more holistically, think about it from the experience of the customer and who is your customer and I think what we find is, especially if you’re on a most of the products if you will, companies have are not external customer facing their shared services, their like billing systems and client, if you’re insurance billings claims things like that, or client communication or many of your platform systems, people don’t tend to think of those as products and they don’t tend to architect them for flow or speed and sometimes not even sure who their customers are. Right? I have this scenario I called the jersey syndrome, which is where we keep these high level OKR, so I use it now just for better [inaudible 10:10].

What’s a team [inaudible 10:10] want to sell more merchandise, right? They want to sell more their jerseys, right? It could be a soccer team, football team, whatever. You don’t want to go to like your offensive lineman or your defenders and say, what’s our goal this year coach? We want to sell more jerseys? What are you saying? You want me to go out of the stadium and wear jerseys? What are you saying? Well, obviously, right? What you want is to do something better to make the team successful, so that people want to wear and buy your merchandise. But I think sometimes we take these high level OKRs like customer retention or customer expansion, when you’re talking to a platform team, that means nothing, right? Platform teams need to understand well, who are your customers? Well, my customers are developers or testers or people who need environments, who need monitoring setup. Okay, what are your goals? Well, it might be automating these capabilities, providing more self-service capabilities. And so I think what gets lost sometimes is, the fact that we have a lot of these internal systems or products that also have customers that are internal customers, and they need to focus on flow and business value and all the same things that the customer facing systems do. And I think that’s one of the things that we try to get people to see that think more in and around what really getting in your way and how do you think more horizontal to value more quickly?

Speaker: Miljan Bajic 11:59

And that’s why I asked around architecture, because it requires to look at the whole organization, not just IT architecture, but business architecture, and say like, okay, how are we actually structured? And how is that value flowing? Or how far horizontally do we see? Sometimes you might be looking horizontally to but not all end to end, not seeing the full picture. But I’ve worked with a lot of insurance companies and in banks and I don’t know, if you see the similar pattern in the sense, the challenges, with a lot of legacy systems, usually people have been there for a long time. Resistance to structural changes, or people just say they will be like, Miljan, I’ve seen this wave come through, I’m just going to ride this wave before agile or something else. And it seems like in the last 15, 20 years stuff has changed, but not much has changed. And going back to your title of the book Standing on shoulders, it’s almost like we haven’t really embraced those fundamental lessons that we’ve learned from Toyota from just companies that have embraced more of that product-based thinking and helped our employees to, I still work with clients, it’s same issues that we dealt with 10,15 years ago, and I don’t know if you’ve seen that, I don’t know what your thought is on just that mindset, and structural architectural change, and switching from that project or silos and functions to more of end to end value stream product-base, whatever you want to call.

Carmen DeArdo 13:48

Sure. No, I think you’re exactly right. I mean there’s terms now, safe terms and I think the team’s topologies, the work that has been done there by oh, gosh.

Speaker: Miljan Bajic 14:03

No, I know exactly [inaudible 14:05]

Carmen DeArdo 14:04

Manuel, about operational value streams and development phase streams, right? And if you look at it from a customer experience, they have their operational value stream, right? So my car, we had a famous example of a hurricane it turned into a flood and so there’s a lot of flooded car clients. So you want people to use the web, the direct [inaudible 14:33] and using all your human resources to get these claims in. So there’s many systems, right? They’re going to call in and they’re going to say, I have a claim and then as they go through their process, they’re going to hit many systems as part of their journey through the operational value stream, you start to actually look at all those systems and are they really optimized and the end? I mean, typically, they’re not. And so that’s where we try to get people to think more broadly around, what is the experience of your customer whether again, you’re an external product or an internal product? And where is the work. And I think an important concept here is, sometimes we talk about Lean and utilization, and we think about keeping people busy. Well, people will always stay busy.

A lot people are going to be busy. It’s not where people are waiting, it’s where work is waiting, that’s invisible. It’s not like a car production plant where you can go up to the fourth or fifth floor, look down and see, this inventory is powered up here. And in software, that’s a lot harder. So what we try to get people to think about is, where is the work waiting? Where is the work building up? Because that’s what leads from your customer experience and that’s what they’re experiencing. And then it’s an interesting conversation sometimes, because we’ll try to talk about something like flow time and like what’s your flow time from beginning to end? And people say well, we get everything done in two weeks. Well, does your customer actually get things in two weeks? Well, no, but I don’t want to start the clock earlier or stop it later. That’ll make us look bad, right? Now say, I know, I use this car example. I’ll say well, If I drop my car off Monday at a shop, and I don’t get it back till Friday, I haven’t had my car for five days. And you’re telling me well, it’s only on the lift for 15 minutes, what do I care? I don’t care how long was on the lift. I didn’t have my car for five days. So sometimes we’re measuring it from our perspective rather than putting ourselves in the customers shoes and say, okay, I’m without a car for five days, it took five days, where are the wait times? Right? What can we do to speed up those times in order to improve the delivery? And I think a lot of these practices are necessary, but they’re not sufficient. And so we become very good at kind of the local optimization.

Speaker: Miljan Bajic 17:27

And that levels back to the structure, right? That goes back to the structure of the organization, if I’m incentivized for that, and like, we’ve focused so much on productivity where we’ve optimized like you said, one area but not really. And when we look at incentives, right? This is another thing in organizations that hasn’t really changed much. But we incentivize individuals, I had some recently, Downey executive, like Miljan, I know, but I got kids in college, I know what’s right but I got kids in college and this what I’m incentivized. So a lot of times you see people, they get it, but the system and the policies are essentially directing their behavior towards something that’s not necessarily the best for the company long term. So how have you maybe nationwide or with other clients, how have you been able to help leaders? Because I think a lot of times leaders are just not fit for the job. It’s almost like that Peter Principle, right? Like, they haven’t been, they’ve been promoted but they’re not systems thinkers, they’re not really thinking. And for those that are kind of, they get it, they don’t have the support that they need in order to do the right things.

Carmen DeArdo 18:51

Yeah, I think you hit on the key point, we used to have a saying that the technology is the easy part, the culture is the hard part. And so one point, I can remember in my career where I was working with 21 areas that were kind of different business areas. And somebody said you can’t get 21 leaders there to agree on the day of the week, right? How are you going to get it to happen? And I said, well, I don’t need 21 people, I just need one. Because, I mean, I’m a believer that if you can get one example and build stories, and I used to try to tell stories from other companies, and that can have diminishing returns, right? Because first you get the story, well, we’re not a unicorn. Well, okay. But then I would use Topo Paul stories from Capital One, he was there. But people need to see it happening in their own environment. Those are the story deck, right? There’s a book I think that talks about that stick written by brothers, I am not good in remembering names. But make it stick, I think it was a call. But those stories are powerful. So I believe you start small, you kind of to make it the grandest, have the privilege of working with your task, calls it the coalition of the willing. And you have to have leadership support. Right? But find one area, two areas where you can start to create these stories,

Speaker: Miljan Bajic 20:31

Or experiences, I guess stories are related to experiences on the..

Carmen DeArdo 20:36

Right. So I can remember the first time we were working with an area and they were able to release on a Tuesday after morning or something, and we…

Speaker: Miljan Bajic 20:50

You just went on mute.

Carmen DeArdo 20:57

I guess I wasn’t moving anything long enough my screen. Sorry about that. So we used to create experiment, we call them experiments. And the focus was really on accelerating the delivery of value, right? That was the only thing we were focused on. We had done other things on lean and cost and quality and all those things. But we’re saying what is it? We ask the question in retrospectives. Very specifically, what’s causing you not to be able to go faster? Not just, what can we do better? It’s like very specific, what’s in our way? And so then we would design experiments, and do show and tells. And the shows and tells became pretty popular, other people would come, other leaders would come and they would show and most of the time they were successful, sometimes they weren’t. But that was okay. It was an experiment, we were trying. And then having those stories from those experiences, I can remember the first time we did the show and tell around a team that delivered in on a Tuesday and there were some people getting somewhat emotional about the fact, that was the first time in their 10,12-year career, they didn’t have to spend a weekend away from their family doing a release, right? And they could do these releases. And so then other business leaders said, well, hey Janet’s area, they did a release on a Tuesday, what the heck, you’ve been telling me for years, I can only get it on the second Saturday of the month. And so those stories became very powerful, we had people from other, I’ had managers come to me and say, Carmen, all my people want to go work for these two teams now. And it’s like, well we can fix that, right? We can get you going. And I’m not saying it’s easy, but..

Speaker: Miljan Bajic 22:57

No, I think that’s been, yeah, my experience to, like just getting people because you can say and share stories from other companies, sometimes that helps just to bring people in, but ultimately, you don’t change your mindset, anybody they change our culture, culture is a result something in my opinion not something that you can immediately change, it’s a result of changing the systems, changing the mindset, changing the practices. But when we look at that change, and when we look at that kind of holistic view and change the culture, changing the leadership mindset, it is really through that experience, and if you think about anything in life too like, looking at what COVID thoughts in a sense of things like that, things like I’ll be doing interviews like this and teaching and my mindset and my approach is changing probably has changed the culture across the globe around. So in experience or event can be done quickly or can last long, is what creates, in my opinion, that change. So when it comes to transformations in organizations, what have you seen work? Is it really those experiences? What about leadership mindset? Then what role does it play, what type of leaders you have, and they’re understanding on what needs to happen?

Carmen DeArdo 24:32

Yeah, that’s a great question. I mean, you obviously have to have, like I said, talked about that story says, leadership support at some level or some minimum amount right, to get things going. And I don’t think people really do understand leadership and especially systems thinking, I think sometimes leaders fall into the trap of, well, if I’m the leader, I should be driving the best way to do things, I should be the expert, I should be the one setting forth the process improvement initiatives. But I’m a firm believer in Deming’s view that the people closest to the work actually have the best ideas, the concept of quality circles and what leadership is about is allowing those teams to be able to try things, set up the guardrails, right? Set up some conditions to be able to try things and then harvest what works and operationalize those things. So for example, what I see a lot of times is a mechanical approach to DevOps, it’s like, well, if automated testing is good for team A, it’s good for everybody. Well, I’m not going to say it’s not good, but maybe that’s not where the issue is, right? It’s like, I use the example. It’s like taking a bus of people to the doctor, and they all come up with the same prescription.

Do we really understand what teams need and then give them options, the DevOps capabilities improvements in people process technology should be available, the full menu should be available based on what the need is and so good leaders allow their teams to experiment and then operationalize those results. And they understand the difference between what’s a systemic issue and what is a special case. And a lot of times I think we react to special cases as if they’re systemic. And so doing operational reviews, you can look and say, okay, what is systemic here? For example, too much work, we see too much whip. Most times, it’s systemic across organizations, we start a lot of things, they get stops, and we start more stuff, we talk about a pool model but really, if you’re an internal system, or shared service, works getting pushed on you, you’re not the one committing to it.

Speaker: Miljan Bajic 27:13

That’s what I was going to say, coming back to what you said about the Toyota or the Lean system, we can visualize it, a lot of what we do, it’s not visualized. So the first thing is, can we visualize to see where those bottlenecks are? So I work with a lot of clients, and they don’t even know, they just manage stuff in JIRA or some other tool, but they don’t really have any clue in a sense of what’s really going on and where the bottlenecks are. So could we maybe talk about that, like visualizing work, the importance, I think that’s another that goes back to the kind of the basics and standing, this visualizing work is not something that Agile community invented, it’s something that’s been around, but it’s still something that I think most companies are not really good at and understanding where the bottlenecks are. The first part is understanding, visualizing work, and then understanding truly where the bottlenecks are.

Carmen DeArdo 28:10

Now, that’s a great question. We talk a lot with our clients about three phases, learn to see, learn to improve, learn to scale. And the first thing, and I think we see this a lot of time, people jump into learn to improve before learn to see, it’s kind of like at the end of the day, if you’ve ever done an A three, right? The left-hand side is the problem and the right-hand side is the countermeasure. And people start with the countermeasures like No, understand what the problem is. And so learn to see I mean what we do and we have a product, I know, this is not an advertisement, but this product allows you to connect to the various tools where work is done, right? So the Agile management tools, the service management tools, the quality management tools, the portfolio management tools, and follows kind of the journey of the work to show you where it’s flowing and where it isn’t. And because again, it’s about the work. Right, people will stay busy and so what we find is most of the time, it’s not what I call caught Dev to clod. It’s not really that part of it anymore, right? It’s called the cloud. It’s more a lot of times bottleneck is on the work intake side, right? It’s taking months from a concept to get to the point where there’s a card in the backlog of a team. I mean, one organization we work with half their time and money was spent before work on to the backlog of a team, so even if they were perfect on the right-hand side of their value stream, they were leaving everything on this left-hand side without any visibility, without any management, without any improvement.

So how do you really know where it’s going fast? So well, we try to get them to think about is these concepts around work. And in mix book, the flow framework, we talk about four types of work, features, defects, risks and debt. And people understand features and defects. And risk, we mean things like security and compliance, not project management. So a typical example is, you’ll talk to leaders of a company, they’ll go well, do you do security manager? Well, yeah, we have tools, we spend millions of dollars, we have tools, we have people certified, we do static scans, we do dynamic scans. Great. How long does it take you to mitigate something from finding a critical vulnerability, and I’m not talking about one like log for J that makes all the headlines, right? But just a typical scan where you find bunch of vulnerabilities to you fix it. What’s that process like? And they’re not very streamlined. It’s like well, security managers running report, then they have meetings, and they try to beg somebody to fix it, right? Because, especially if you’re in a project mindset, who wants to pay subgrade struts library or something? Nobody, right?

Speaker: Miljan Bajic 31:26

It’s coming out of my project, right?

Carmen DeArdo 31:29

No, so we’re checking all the boxes, right? We’re doing the activities, right? But we’re not looking at the outcomes. And so by starting to measure classify these things like, well, how do you represent risk in your toy, right? Is it an artifact in JIRA? Or your agile management tool, right? Is it even visible? Because if it’s not visible, then you can’t manage it. And then that is another one, right? That is basically anything you’re investing to improve in. And so it’s technical debt, but it’s also people process technology, it’s implementing a DevOps practice, that’s going to take capacity that has to be prioritized, that has to be visible, wealthy organizations, when we start to work with, the risk in the network are not visible at all. And I think, then that reflects back to the business, right? They think, okay, if I have a team of X people and two pizza teams or a bunch of two pizza teams, all they’re doing is working on features, maybe the bugs, which I hope they don’t create. It’s like…

Speaker: Miljan Bajic 32:43

And I think that’s another issue, maybe just to dwell over on this, because of risk and that are seen as IT problems, not business problems. And really, they’re business problems, not IT problems.

Carmen DeArdo 32:58

That’s a great insight, I’m going to use on Linux. I think you’re right; it is seen that way that these are business problems, but again, they’re IT problems, but..

Speaker: Miljan Bajic 33:16

I think the reason I say that is the ignorance of saying like not understanding it, not understanding the business risk of it, if I don’t invest in DevOps, if I don’t invest in these risks, and most of the people on the business side don’t fully understand these things. So it’s easy to say, I don’t want it, this is somebody else’s problem, they need to take care of it. Rather than understanding it, you might not be expert on it, but like investing in it, prioritizing it, that needs to come from business in my opinion, and at least support rather than just focusing on the shiny things.

Carmen DeArdo 33:56

I agree. Yes. And I think that is a key element. We talked about value generation versus value protection, right? So if you look at value generation, people think of features, but actually that is a component of value generation, because that is an investment to deliver value fat more quickly. So if you invest in debt, you’re actually investing in value generation. Value protection is around defects but also risk and it doesn’t do you any good to generate value if you can’t protect it, right? Because you can get customers but if they’re going to leave because PCI, PAI vulnerability exposure, what have you gained there or compliance issues? So I talk about it sometimes, like individual needs a balanced diet, systems need a balance of and that’s in mix flutter in the flow framework. It’s flow distribution.

So we show people, well, here is your flow distribution of what you’re delivering cross features, defects, risks and that and most of the time, companies aren’t even investing 5% in that risk? Well, that’s a conversation to have with the, as you said, with the product owner, the product manager, the business side, are you comfortable with this? I use the example of, I take a fleet of trucks and I’m going to a cross country delivery. And I don’t maintain the trucks, I beat the crap out of them. My drivers are all working all the time. Maybe I make my delivery to California from Maine, but who wants to be the next person to take over this fleet. And those systems are what gives you in the end, it’s the systems that bring you recurring value, right? Projects come and go; initiatives come and go. What’s permanent is the systems. And you have to do the adequate care feeding of the systems. And I think that’s what gets lost. So try and..

Speaker: Miljan Bajic 36:05

No, I think it’s also visualizing. So maybe I want to spend a little bit of time talking about value streams, stream mapping but another thing, a fundamental thing that I see almost everybody struggle with is answering, what is value? We talk about delivering value, we talk about value streams, we talk about = stream mapping, but when you ask people, what is value? They just give you a blank stare, right? So how do you define value? How do you help people, when they say we value this, we value that? Obviously, it’s not just one thing, it could be looked at from many different but from your perspective, how would you answer that question? How could the organization look at how they define value?

Carmen DeArdo 36:50

Yeah, when I’m talking to a team, and again, right? It can be external product and internal product or platform product, one of the first questions we ask them, and it’s one of those things again, that’s what Mick talks about a lot is value. And so I’ll say to them, okay, put yourself, why you exist? Why do customers care? If you went away tomorrow, who would miss you and why would they miss you? Right? Because that’s how you’re being valued. And you’re right, a lot of times, its crickets, especially if you’re with a platform today will say, okay, what is the value you provide? Right? It’s not again, it doesn’t have to do with insurance policies, or finance, or whatever you’re selling, if you’re in a car, it’s all about the cars are selling, right? It’s about monitoring how much monitors and environment set up and self-service capability. So one of the first things that we do is try to get people to think about who are your customers? And why do they value you? Why do they care? Who would miss you if you went away? And get them in their own words to talk about, what is value and how should it be measured? Because if you don’t understand that, then how do you know that what you’re doing, it doesn’t do any good to improve flow if it actually isn’t improving value?

Speaker: Miljan Bajic 38:22

Exactly. And we’ve talked about customer value, but we could look at it, that’s another thing that’s part of, in my opinion, business value, but you could look at from a risk insurance, let’s just say insurance companies are very risky and very [inaudible 38:32]. So like value could be, hey, we don’t have our data compromised or whatever it is that we have high confidence in that part. But like just having discussion, typically understanding and communicating, one of the biggest challenge that I see is like product owners can’t really communicate what business value is. And it can change and they can over the year, whatever it is but just a common understanding of what is currently valued for this thing.

Carmen DeArdo 39:03

Right. So what we do, and we can do this in this product is we get each product to enter various things, we add value, cost, quality, and then happiness to the team. Because happy teams are productive and productive teams are happy, if the team isn’t happy, there’s something off the track, right? Either there’s too much whip, they’re not spent getting time to focus on technical debt, they’re working with a fragile code base. And so we work a lot to get them to quantify what are those things they’re going to measure and then look at how the flow correlates with what’s happening there to make sure that we are on track that we’re moving the needles in the right direction in terms of what means the most to the customers of this product, again, no matter if it’s a platform product or an external facing product. A lot of what we’re doing here is trying to have the data to drive the right conversations, right? For the team themselves to be able to say, what do we think, again, is keeping us from going faster. Well, we show them various places where they have bottlenecks in their system.

Speaker: Miljan Bajic 40:28

Yeah, could be through value stream mapping or in what ways they show, how do you expose the system and those bottlenecks?

Carmen DeArdo 40:37

So what we do is, we start out with a conversation with the customer about what artifacts in your tools represent features, defects, or isn’t that, right? So features might be epics and features and stories and things that start somewhere on the left-hand side, right? In through their agile management eventually, go through a release. And we are able to connect to the most popular tools that companies use to identify those artifacts and map the states into either active or waiting or done states, and then actually show them the journey of their artifacts through their value stream network and say, okay, here is where features spend the most time. For example, before you were talking about customers, and back-end systems and legacy systems, we were working with a company that had a new financial product, and they had front end teams and size priority, and we started looking at their work.

And we’re saying, okay, well, you have this big in progress stuff, but what’s really happening? Then they’re saying, well, some of our stories go to these other 10. Well, okay, let’s see, let’s bring their work into it. And we found, there’s some legacy system no one’s paying attention to, that’s completely abs, too much work in progress. And there’s this long wait states around release certification. And not only was this product works in there, but they were serving like 20 other products. And so everybody was suffering, or being impacted by these delays in the release of this legacy system, and no one was caring about, no one was investing. And it was on some two-year improvement roadmap, but it was like, you can call whenever you want to the front-end teams, nothing’s going to happen unless you start to pay attention to this back-end system. And so that’s where we see a lot of..

Speaker: Miljan Bajic 43:00

So in a way you use your tools essentially to paint the picture to your customers in a sense, what’s going on and here’s really what’s happening. And it’s almost you’re mapping how values for, I think it’s also looking at dependencies, I’m assuming, and not just where the bottlenecks are, but you can identify dependencies.

Carmen DeArdo 43:24

Yes, right. I think most companies and I put something on LinkedIn about this yesterday about value stream networks. And I remember Mick talking about this, when he was on a plane ride once to see me in Columbus, he said, he was looking at the map of all the hubs and all the routes. And he goes, this is sort of like how work flows through companies, right? If you’re a large company, you have 1000s of systems. It’s kind of messy, right? And we probably didn’t design it. It wasn’t designed intentionally, it started out where this system needs talk to this system. And they have to talk here. And pretty soon you end up with this very complicated network of how work is broken down. And okay, I have to do an initiative, I need work from a billing system, I may need work from…

Speaker: Miljan Bajic 44:21

Here we go again.

Carmen DeArdo 43:25

I need work from all these dependent systems. And if you can’t see that network, you don’t understand where things are piling up in other places. So..

Speaker: Miljan Bajic 44:39

That’s the first thing I mean, so I agree. And it naturally kind of grows into this mess. But this points back to now you can even see it and you see all this mess, and you might fix that mess for five years. But ultimately, if you don’t have a way of those coming back to the leaders, in a sense and I see those leaders almost also as part of being architects, organization architects, not just ideal architects, understanding the lean and some of the systems thinking, complexity management fundamentals, and being able to manage or lead through those systems, so that you don’t get in the same situation 10 years where you are. And I think it’s generally like let’s bring in the consultants, let’s have them tell us what to do. They’re going to give us a playbook and then we’ll be all set, rather than saying, I need to know as much as these consultants know, in order not to get us in the situation that we’re in right now.

Carmen DeArdo 45:38

Exactly. So we talk about value stream management, which is now a new discipline that Forster has created, a new category that encompasses a lot of these concepts of lean and value stream mapping, but does it in a more automated way by pulling information from the tools themselves that are supposed to represent how work is actually done? I used to joke sometimes, that because I did a lot of value stream mapping, and it was sort of like how we wish work was done, how we hoped the work was done, but it really wasn’t our work was done. Well, we’re showing them now, based on the journeys of these artifacts in their states, how work is actually being done. And then we want to train now, we are not consultants, right? Now, if they want to use a consultant or partner, we have partners, that’s great. We want that, but they need to take ownership. I mean, I will tell people, I’m not going to come in and tell you what to do. How about that do I know? Your people know more about how to improve things that may, right? So what we’re trying to do is train them to utilize the capabilities that they have and unleash it. And it is a multi-level. So you have the teams themselves in their retros that have to be able to start to ask, what’s keeping us from going faster, running an experiment? Experiment can be a DevOps practice, people process technology, something. Experiment has to have three things, a goal, activity, but you also have to wait to measure its success. Because I see people argue after something was over, it was successful. It’s like, if you don’t..

Speaker: Miljan Bajic 47:27

The success is defined differently from each kind of perspective, but another thing that we make assumption is that people actually want to do this stuff, right? Like we talked about self-management, and people taking ownership of continuous improvement. But in reality, it’s like Scrum Masters are and like these change champions are the only ones that are excited about, a lot of times about change and taking ownership. So it goes back to that culture and mindset where you actually have to create a culture and mindset when people do you want to take ownership. It’s not like, when we talk about value stream management, I’m assuming we’re talking about, like you said, on multiple levels, and people being able to manage that how that value is flowing and understanding where the bottlenecks are and going back again to those basics.

Carmen DeArdo 48:18

Right. So that yes, it’s multi levels. So then we also have what we call VSM for leaders, right? So most companies have something called like an operational review, or some kind of review, they do them every month. They need to be looking at, we call them the flow metrics which Mick defined, they have to be looking at these flow and business results. And the leaders have to be looking at the systemic problems that they have. All right, so if I’m a leader and I can look at my matrix and I see that across the board, we’re not investing in security and that, that’s my problem. That’s my problem to solve with my leaders. That’s not the teams, right? The teams will eventually be impacted. That’s a systemic problem, right? If I have too much work in progress across the board, that’s my problem to deal with my leaders.

Speaker: Miljan Bajic 49:18

So let me ask you this then, because I’ve asked these others. So the leader that you just described, based on your experience, what percentage of leaders do you currently see that act from that perspective in organizations or with your clients? What would be rough percentage if you had to guess?

Carmen DeArdo 49:37

It’s low.

Speaker: Miljan Bajic 49:41

That’s why I asked.

Carmen DeArdo 49:42

It’s probably less than, I think some people and, it’s not that they’re not capable, right? I don’t want to come across like why? No, these people are smarter than me probably, right? It’s just that the culture is not such right that they’re motivated or incentivized to ask those questions. And so in practice, I see this being done almost hardly ever, right? Especially where there’s a focus on flow and accelerate delivery, right? It’s more or less.

Speaker: Miljan Bajic 50:21

That’s right. Yeah. And that’s why I asked.

Carmen DeArdo 50:25

Right, we’re going to implement something. So we’re good at saying, well, let’s implement agile, let’s bring in consultants, let’s implement safe. And those are all great things. And those are all necessary. But as far as actually systems thinking, I have decks on Deming that I use that are 30 years old, and they still apply, right? Because..

Speaker: Miljan Bajic 50:48

There’s knowledge and there’s ability, the reason that I brought up this question is because I think many people that I consider experts, including yourself, when I asked, what is necessary for a leader to know? Can you actually have a successful organization without these leaders? And everybody’s like, no. Right? And then I asked how many of these leaders, what’s the rough percentage that you see, and everybody’s pretty low. So what’s that telling us about the industry and how far Agile has progressed, how far organizations have matured? Because if it really hasn’t, like, we kind of know what was required, you need to change leadership mindset, you have to have leaders that have to be capable of understanding how they systematically change the organization. And yeah, we’re saying what we need is not there yet. And I see some signs, and I think maybe in 10 years, we’ll have a different conversation. But short term, I think, it’s challenging, and it’s challenging for people in organizations, because those are the people that can unlock and almost unleash the people in their organizations. And it’s not happening. And I don’t know if COVID is going to trigger that. But what is your thought on that? Do you agree that you see my point as far as like, what’s needed versus [inaudible 52:11]?

Carmen DeArdo 52:12

Absolutely right. And I go back to some of the things we’ve discussed already, where I’ve seen this be successful is where you can have a partnership between the business and IT leader, and set the example and almost like put the rest of the organization to shame, I mean, almost, to the point where it’s obvious that these people got something going here and they need to pay attention now. And it can turn pretty quickly, when you’ve done inertia columns, right? But you got to get those first couple of success stories. And then you have to be able to advertise. I used to beg people I worked with to tell their stories. They don’t want to hear me or my team, we need to hear you tell your story. And it can be infectious in a good way once you get this going, but you have to get those leaders and their teams, and those stories and then that’s what’s going to impact the culture. Because people are naturally going to be drawn to it in and I have seen, I talk about when you know you’re successful is when you’ve changed cynicism into hope, right? As you said, before cynic, where Carmen is the flavor of the month. We know people then start to get hopeful for, that’s when you got something, right? And that’s when you can start to impact the culture and it isn’t easy. And it’s a journey. That’s why I don’t even really, we mean transformations in our book title but it’s really a journey and it doesn’t add, right? It’s continually striving to get better as part of that plan, do check act, Shewhart cycle, whatever you want to call it, continuous improvement.

Speaker: Miljan Bajic 54:19

Yeah, same as you can call personal like hopefully we’re transforming through our life. I’m not the same person that I was, but it is a journey. It’s more of a journey than transformation. Transformation is almost the artifact or like something that is happening, but the journey is something that you take on and it’s, so yeah, no, that’s what concerns me in the sense and creating those experiences, telling those stories and when we’re too busy to just not seeing the work, not seeing where the bottlenecks are, it’s easy to confuse being busy for actually getting stuff done. And I see that a lot too. And which goes back to what we talked about at the beginning about not knowing. What else from your perspective around this topic, you think is important to know around the journey or transformation? What have you seen works well? What has worked on nationwide and other besides things that maybe we didn’t discuss yet?

Carmen DeArdo 55:36

Well, I guess I can give you kind of a couple philosophical points. A couple of things I said folks was, don’t always look at how much more there is to be done. Because that can get people depressed, we should be better, we can be better, why aren’t we better? Sometimes you have to look at how far you’ve come, right? And you can’t let perfect be the enemy of good or getting better. So number one, again, understand it’s a journey, celebrate your successes, we’re not good at that. Understand they’re still work to go. But don’t despair, because you think we should be better than this. And then I think the second thing, I’ve talked to people about is, ideas sometimes it’s not the idea is bad and may just not be right. Okay, sometimes the culture isn’t ready for this show, that doesn’t mean, it’s a bad idea. That doesn’t mean it can’t work later. That just means, okay, this has sustained the backlog for now. And then the time may come when it’s ripe, and you can play that card. So I talked about patience and perseverance. So you have to kind of be patient and persevere through this. And that’s where I think the community is very important. Because if you’re in an organization or in a role where you feel kind of like, the sheep, the voice in the wilderness, that’s where the organization, the community, Gene Kim, what he did with the DevOps community and other folks can be an inspiration to try to continue to move forward, because it’s worthwhile and it’s necessary, because the companies that are getting this, the gap, I think, between the companies that are getting this and the ones that aren’t, is grow.

And we don’t want a situation where a few companies are dominating most of what’s happening from an IT perspective, right? It’s healthier for us to have more organizations getting this, getting better, being able to prove, being able to compete, and that’s part of what motivates me is to try to help them to do that, and it is possible. But again, you have to take those steps, first steps to get better, and you have to commit yourself to that journey. And you have to have some leadership, obviously buy in to help navigate that, but take advantage of all the folks that you have on the ideas that they have, because they’re very powerful. I remember, I’ll just leave you because I know we may be running out of time. A manager came to me and said there was a woman on their team that he has all of a sudden she has all these great ideas. And she never said anything. And it’s like, well she had worked at other companies. And I think she had felt rightly or wrongly like well, people aren’t really interested in my experiences, in my ideas. There didn’t seem to be any forum to get them out. So she was very good at doing her work. But now that she saw that people were actually listening and there was a forum, all these ideas started to pour. And now that was not an exception. You saw that a lot. People don’t want to come to work and not be productive or not have happy customers. Nobody wants to do that, right?

Speaker: Miljan Bajic 59:34

When I have a voice.

Carmen DeArdo 59:38

They can do amazing things. But again, that has to come from leadership.

Speaker: Miljan Bajic 59:42

Yeah, absolutely. You just reminded me, I had this experience. It was another insurance company and I did this retrospective, it was New England around this time of the year. And I drove to this satellite office and it was intended to do a quarterly retrospective for this group. And I remember one lady saying Miljan, they treat us like mushrooms. And before that, I didn’t know what she meant, I never heard that term before. And I was like, I don’t know what you mean. She’s like, they keep us in the dark and free their [inaudible 1:00:23]. And that’s the worst thing they can have, like disengage people that feel like they’re not being heard, not listened to. And these are the people that have been, in this instance, this lady was with the company for 20 plus years, she’s seen her colleagues being blocked out through the front door of the company. And there was no way at that point, there was no way that you could engage this group of people to say, try something else. Because at that time, they probably had what we call change fatigue, it was just like, no, I gave up, this is just paying my bills. And unfortunately, I see still a lot of that, but it is sad. Sad to see in those organizations, people like that.

Carmen DeArdo 1:01:18

Yeah, it is sad. And I think a lot of what Jean Kim talks about that motivate him was to try to improve the life of IT work, right? And it is exciting when people start to get it, right? And the lights come on. And like I said, that hope grows out of that cynicism. But it’s a journey and leaders need to invest now, right? I mean, time is getting shorter and the companies that aren’t even on this path are just going to fall further behind. So I’m excited to try to work with organizations and try to get them, and really a lot of time, it’s just really enabling the people who are there, and giving them the tools really, to make some of this happen, right? Because there’s a lot of talent there, it’s just are they really empowered or enabled to make the changes that are needed with the right leadership mindset.

Speaker: Miljan Bajic 1:02:25

Well, is a big part. And maybe the last thing that you can talk about which I heard you, when you did the interview with Mick, people want to work in their tool of choice. Could you just elaborate on that, because I think that’s really important? Because there’s a lot of, in a sense pick this tool because of this price, or whatever it is or aligns with this. But what do you mean when you say that people want to work in their tool of choice?

Carmen DeArdo 1:02:59

So, yeah, I think one of the most ignored and probably the most important product that we have is really our pipeline, right? Our development pipeline, we tend not to think it of it that way, we tend to make a lot of decisions around, okay, well, we need an Agile management tool, we need a service management tool, we need a quality management tool. Well, but that is a product, right? If you think about your flow of work from identifying and different types of work have different genesis, right? A feature may start in a portfolio with an idea, right? Or plan view or two like that, and then eventually, it’ll turn into artifacts that go into your agile management tool. If you have defects, obviously, you’re going to your quality management, when you’re going into deploy and release management, your service management. So there’s a flow here, and there’s really a network of tools that represent that flow of work and couple things you don’t want to have are multiple versions of the truth like what is the truth? I have an incident in service now. But then I have a defect associated when JIRA. Well, this status says that status, do I have to log in to this tool? How many tools do we want to develop just to log into? Developers really only want to be in three tools and this really came from work I did with Cindy [inaudible 1:04:35] and [inaudible 1:04:36] Meyer nationwide, they want to be in their IDE, right? Their development environment, they want to be in their agile management tool. And they want to be in slack or whatever version of slack you have, right?

Speaker: Miljan Bajic 1:04:50

Location. Yeah.

Carmen DeArdo 1:04:54

And they don’t want to have to log in to five different tools, well, if you want to see your defects you’re going to… Sorry.

Speaker: Miljan Bajic 1:05:17

So if you want to see the defects and,

Carmen DeArdo 1:05:20

Yeah, and they want to go into service now, they don’t want to be going into six, seven different tools, right? And that’s really where Mick’s idea of TaskTop came about, it was about bringing work to people, right? To their desktop, if you will, rather than have them have to search for work. So part of what our products do is allow these artifacts to flow between these tools. But ultimately, if you’re a developer, you want to be able to see all your different types of work in front of you in your JIRA or whatever, if you’re a service man, if you’re doing change management or incident management, you might want to be in remedy or Service now. And seeing and you want what you’re seeing your representation in the world to match everybody else’s representation of the world otherwise it’s a facade, right? So getting people to be able to focus and being their tool of choice for the work that they’re doing, right? Well allows them to be more productive and effective. And as what we try to do with some of our technology is keep everything in sync, and give you a view of the overall view of work.

So that other people who are looking at the value stream, we call this concept like a value stream architect, although very few companies call it a value stream architect, but can look above this of the frame, look at the flow and identify, well, yeah, here’s our issue, it’s taking forever for work on the left hand side between IDA and where features and stories are ready to be developed, or it’s all this time we’re spending in the release certification to deployment is where we need it or in an instant, and it’s all this, maybe it’s in the triage or some other part of the process that maybe takes a long time. So what we’re trying to do is get people more effective in their tool of choice, so they can focus on what they’re trying to do while also making sure that the system is working in an optimal way. And it’s that balanced that you really need and that takes different perspectives and different views of how work is flowing.

Speaker: Miljan Bajic 1:07:51

Is there anything as a last thought or maybe message that you want to share?

Carmen DeArdo 1:08:01

I guess kind of a summary, kind of what we probably already talked about is, no matter whatever situation you’re in or other organization, making this journey is possible. I’m not going to say it’s easy, but it is possible and I think leaving people hopeful that I’ve seen companies go through this, and we’re working with companies right now to go through it and we see the successes that can come out of this. So no matter where you are from your whatever landscape, whatever place you find yourself in, it’s possible but you got to start, right? You got to start and commit yourself to this journey of data driven continuous improvement and it can happen. But again, I think you got to start with those small steps and then watch it blossom from there.

Nick Horney: VUCA Masters, Leadership Agility Model | Agile to agility | Miljan Bajic | #64

Nick Horney

Speaker: Miljan Bajic 00:39

Who is Nick Horney and what’s been your journey?

Speaker: Nick Horney 00:45

Miljan, thank you again for the opportunity and a chance to share my journey. As many that may be watching this can tell it’s been a little bit longer journey. But maybe it’s not a typical journey that you might find most people that are working in as an agile professional, or an agility professional. So my journey really began when I learned a lot about the kind of the life and death scenarios in terms of working in Navy Special Operations, I did that after completing my college program and went directly into the Navy as a Navy officer. And for special operations, for those of you that may not be aware of that, that’s an umbrella term that that really characterizes Navy SEALs, explosive ordnance disposal, deep sea diving, etc. And most of my work was explosive ordnance disposal, and deep sea diving, submarine salvage, that type of thing. So when I say that I learned about agility, basically, as a result of my experience, I could really distinguish between those teams and those leaders that were really faster, focused, flexible, etc., characteristics that could describe better leadership. At that time, I didn’t have a term that I used for that. I was busily trying to do the work that I was doing, but I’ve been able to reflect back on that and look back at my history, which is 23 years, you know, of that. And look back at that and said, “what are those characteristics that really make a difference in good leaders and really great leaders”, and that was the leadership agility component of that.

So I took that and I got out of the Navy, at least of active duty, I got off of active duty remained as a reservist in the Navy, and got my PhD in organizational psychology, so I wanted to apply psychology to the business world. And in those days, essentially, again, agility was not a buzz term, and this is back in the early 80s. It was mostly focused on quality initiatives, as well as process improvement and as well as change management. Change management, you know, certainly was critically important in terms of SAP implementation, big dollar technology, implementation efforts, etc. And so I really got my early exposure there and I left corporate America, which was Nestle, and PepsiCo. Left to start up my own consulting firm, and then was acquired by, at that time, Coopers and Lybrand, which became Price Waterhouse Cooper, to start up and manage their change management practice. So even though we weren’t utilizing the term agility, we were really thrust in the middle of defining what were the leadership characteristics that made a difference in being able to manage and effectively deal with change. And then later on, was recruited by the Center for Creative Leadership as part of their executive team and hence, much more focused on leadership, agility, etc. And that’s a Global Center for Creative Leadership as a global leadership development and research organization, usually identified as the number one, two, or three that does that. And then subsequently, left there in 2001 to start up agility consulting, because I thought that change management itself had changed quite a bit based on the marketplace then to use a term that the army came up with called VUCA, (volatile, uncertain, complex and ambiguous), and I felt as though there wasn’t enough attention being focused on that research being focused on that, etc. So that’s what I did, 2001 I started agility consulting, and then subsequently focused on leadership, team, and organizational agility, not agile methodology, our focus is on behavior and behavioral change.

Speaker: Miljan Bajic 05:25

You just reminded me, I don’t think I spoke with anybody on the podcast about like, traditional notion of change management and what it meant in 80s, and 90s, versus what do you think it means today? Because like you said, there is a difference, and we use that term loosely, change management, but in what ways has that evolved from your perspective?

Speaker: Nick Horney 05:46

No, that’s a great question. And I think it really has evolved, change management going back into the 70s and 80s really was thought of as okay, it was something that you did at a point in time. And in other words, you know, there was a modeling…

Speaker: Miljan Bajic 06:02

To bring in the consultants,

Speaker: Nick Horney 06:05

There were models out there that they really thought of change as being something that you did to an organization or a project, etc. And you applied the change tools, mostly behavioral change tools, and then kind of disrupted the way things were doing. And then you went back to, so it was the whole idea of, you know, taking an existing process, and you unfreeze that and you make process improvements, changes in it, people changes, etc. and then you rephrase that. I think the main difference now is that the change is never refrozen. We live in a dynamic VUCA world, where change is just happening all the time, not just with pandemics, but with digital disruption and change coming at us in all kinds of directions. So fundamentally, there is not a rephrasing of organization back into that former state.

Speaker: Miljan Bajic 07:14

Would you also say that it’s like, change is everybody’s business? Like back in those days, it was like it had a specific themes that drove the change now, like, you know, everybody needs to understand and be part of that change, just because like you said, because of the VUCA environment that we’re in?

Speaker: Nick Horney 07:33

Absolutely, in fact, a couple of earlier books that I wrote, really was focused on integrating change management with project management. So, you know, I come from the era where you had those experts, as you said, they were experts in project management, and then experts in change management, and oftentimes, never the two would really effectively integrate, it was modularized, almost. So, you’re preaching to someone who very much believes in the whole integration of that everyone needs to really understand that change is ongoing, that it’s embedded in literally everything that we’re involved in. A project that gets initiated one month, you need to build change into that, because the next month, you may already be implementing a number of changes, and you need to be aware of the kinds of processes and what’s…

Speaker: Miljan Bajic 08:33

…going on. So what’s, you know, I look at the book behind you “VUCA Masters” and I think my initial was like, “Okay, what is this VUCA masters?” So could you maybe elaborate on the title of your book and what does that mean?

Speaker: Nick Horney 08:52

Yeah, absolutely. Yeah. VUCA Masters is a term that I wanted to just use to kind of disrupt the, maybe the reading audience and ask that very same question, what are VUCA masters? And the way I’ve defined VUCA masters, first of all, accepting the fact that our world is so disruptive, that it really is going to be full of change and ongoing change. Now, certainly, into the near future, and beyond that, if anything, it’s going to be getting faster and faster and we’re going to have information in our hands at our fingertips that we already do now but even more so you know, on into the future. So if we accept the fact that change is all around us in the marketplace, and our own environment, that where we live, our own personal lives, etc., it is a way of, of living that we have to come to terms with. So I wanted to really emphasize that we could all go after becoming a VUCA master similar to if you think of an NB extended title is about developing leadership agility fitness.

So I like to use the metaphor of leadership agility fitness is tying into, you know, something that we all do, perhaps at least on an annual basis, we all should get an annual physical. And at that time the doctor has blood drawn, we get on the scales and see how heavy we are, we look at our eating habits, we look at our sleep patterns and our exercise, etc. And it’s all of those things combined, that’s going to make a difference in terms of how physically fit we are. And the doctor basically is serving as our Agile coach, if you will, being able to provide feedback on an annual basis and say, “okay, Nick, you need to eat less or more balanced meal, get some more sleep”, whatever it may be, but he helps put a plan together. So the argument that I make in the book is that in order to become a VUCA master, which is someone that is really skilled, and at the peak performance, in all areas of what I introduced in 2001, called the Agile Model, and I’ll describe that in just a minute, but being able to be at peak performance in all of those areas is a VUCA master, regardless of the change that they may have to deal with, whether it’s a personal change, and maybe something as simple as your daughter is getting married, or it may be something as dramatic as a pandemic, how are you being able to demonstrate VUCA mastery, or in other words, leadership agility fitness, to be able to deal with all of those. So if you’re really fit, if your leadership agility fitness is at the peak in all of those five areas of the Agile Model, then you are well on your way to becoming a VUCA master.

Speaker: Miljan Bajic 12:02

So it’s really, and I like that analogy, because it reminded me of Simon Sinek Stock where he talked about like, leadership is not something that you just do, it’s something that you practice all the time. So it’s, you know, the analogy, they say, it’s like, you know, I can justify, no, I’m going to do maybe assessment with a coach, or I just want to have a conversation, I can get in shape in nine hours or two days, in what I’m doing. It’s something that you do all the time. And you just the litmus test is really, for leaders in organizations, how well am I dealing with the current environment? Like if I asked others, and I’m sure like, you know, with these types of assessments, there’s 360, what are other people telling me, how am I dealing with the with the environment and situations I’m in. So I like it. So could you maybe talk about…

Speaker: Nick Horney 12:59

Miljan, I appreciate that, too. Because I think that is an important message, whether you are an Agile coach, or whether you are a leader of a business function, or a CEO, or whatever, it is important for you to be able to reflect and be able to have a way of reflecting on “what is your leadership and how is it being perceived by others, or your key stakeholders?”. And so with a 360, like we recommended in the book, being able to take at least at a minimum one time per year, once a year, being able to just like you would a physical fitness exam, be able to do your leadership agility fitness exam, so that in fact, you can identify based on the changing world and it’s changing so rapidly, what are those areas, what are those things that I really need to be focused in on over the next period of time?

Speaker: Miljan Bajic 14:01

This might be a simple question, but or the simple question in terms of, you know, what asked, but it is. So how does leadership factor organizational success? If we’re looking at the research over the last 10 years, there’s a lot of research that points to leadership, but from your perspective, why focus on leadership? Why, you know, and success of the organization and might be due to many factors, but what are, you know, from your perspective and experience, why would you say, you know, why focus on leaders?

Speaker: Nick Horney 14:41

Yeah, I think focusing on leaders is critically important. Organizations, again, had been organized that way for many, many years. But the way to look at leadership is not just the CEO, not just the C suite, leadership is a capability that can be exhibited in everybody’s role. An independent individual contributor can demonstrate leadership, a project manager can demonstrate leadership. And the importance of leadership is not just, you know, standing up on a soapbox and being able to shout out orders and have everybody follow you, it is more and more about, yes, certainly having a vision, but how do you engage others? How do you engage stakeholders, and what is that vision of success for your organization, and understanding and anticipating the kind of changes that your organization is going to be dealing with? But really getting everybody involved in that process in some way some form so that, in fact everybody that is contributing to the organization really understands the vision and the direction. It’s not handed down, from a mountain on high that the leadership team comes down from the mountain with these tablets and says, “Okay, here’s our vision, and here’s our strategy, here’s the direction we’re going to go”. More and more is really required of really investing in for leaders, senior leaders to invest in all of their employees, and certainly all that are in certainly leadership roles, regardless of what those roles are called, so that, in fact, they can see the value in that. And that will have a tremendous amount on success. It’s not just the best technology that you’re going to have that’s in place. It’s not just having Scrum teams, it’s not just having any new methodology that may be there., it is a combination of people process and technology, that’s going to be the real winning solution.

Speaker: Miljan Bajic 16:54

I’m also assuming that there’s a tight correlation between you know, how the readiness or fitness of leadership in organization to organizational success at all levels. So if you look at, you know, the general fitness of the organization, and leadership in organization, and tie that to the success of the organization, there’s tight correlation, and there’s probably even tighter correlation to the fitness of the executives and the board to the organization. And maybe to come back to change management, do you think, or that change is possible without having executives in the board that have the order score pretty high on that, you know, fitness or capability to leap? So essentially, could we have successful transformations and change in organizations, if leadership fitness either using your, you know, scale, I recently spoke with Sally Aletta, you know, doesn’t matter what assessment you use, you could just come up with your own. But in generally speaking, relatively speaking, do you think there is chance the organizations could be successful if their organizational executives don’t have that leadership agility, and ability to contextualize things and lead in VUCA world?

Speaker: Nick Horney 18:47

Yeah, that’s a great question. And I think that what you’ll find is that these executives, they are not embracing, you know, the whole concept of agility. And now again, I’m not emphasizing Agile methodology, but I’m talking about being able to adapt and thrive in a constantly changing VUCA world, that leaders, and I’m talking primarily about CEOs and those at the C suite, and even now lower than that, they’re not going to be around, the board will not allow that to happen. The board again, if you have the right board, they’re going to be holding the CEO accountable. And clearly, you could see and I could see in, in my work that that we do with clients, could see those clients that that really were most successful with the pandemic and dealing with the pandemic. We’re able to apply again, the Agile Model, like you said, Miljan, there could be a variety of models. It could be a variety of assessments, but they should be research based. I believe very much in research base, not just grabbing some nice questions that “ oh this sounds like this might be good etc.”. And we’ve done over 20 years’ worth of research around the five major elements of what really defines leadership agility, and that’s included in the Agile Model. But if, for example, one element of the Agile Model is around anticipating change. And anticipating change is really all about really understanding the kinds of patterns, the trends, etc., not even necessarily in your own industry sector, but it’s looking around and being aware of what’s happening in the world around you.

So that, in fact, you can get ahead of that, exactly. The leaders and the boards that are holding leaders accountable, are the ones that are not going to let a leader, are not going to let a CEO, continue to get surprised by the marketplace, by a competitor, by a supplier, by any of those things, because they’re going to be behind the game, behind the eight ball, if you will, of always trying to play catch up. The good leaders, really with a combination of these kinds of competencies that are defined in the Agile Model, you know, first and foremost, they do anticipate change, they understand the kinds of disruptions that are coming at them, and they are engaging the workforce. So generating confidence, they’re engaging the workforce, so that in fact, they’re not the only ones to anticipate change. it’s all employees, all employees that talk to suppliers, and key stakeholders and other employees and identify other things that are happening with their competitors, to be able to build that kind of confidence and that commitment to the kinds of changes that are demanded. And it may be just roughing things, the way things have always been well, “we’ve done it that way for the past five years”, well guess what? The next couple of years, in fact, the next one year is not going to enable that to be successful. So that’s the importance of applying a framework and an approach like the Agile Model that does take into account a really solid research base, and allows leaders whether you be with a UA, [unclear word 22:20] a project manager or leading an Agile transformation, for example, you need to be keenly aware of the disruption and the changes that are going on in your organization outside of the organization, so that in fact, you can help identify the kinds of changes, the kinds of disruptions that may derail that particular transformation initiative that you’ve got going on.

Speaker: Miljan Bajic 22:43

So let’s maybe, yeah, so sorry to interrupt, but let’s maybe go through the Agile Model. So like the first one, you mentioned, the first two, like anticipating change and generating confidence. But let’s come back to anticipating change. And I really liked the like you have the three almost subcategories underneath. So under anticipate change, you have visioning, sensing and monitoring. And what you described as we were talking about, let’s think about anticipating change, and really the big one that stands out for me is the sensing and sense making, right? Like in Agile, we talk about a lot of time using Canadian framework to sense what type of environment you’re in and contextualize your approach based on that. You know, you mentioned psychology earlier and like understanding like sensing what type of people you’re working with, how much ego there is in the room as a leader, and how do I need to change my approach, if I’m working bunch other guys are full of ego and you know, clashing against their ego is probably not going to be good leadership strategy in that instance, or some instances. So like that sense making is so crucial in so many levels. Visioning, obviously as a leader, inspiring that vision and creating that. And obviously, the whole idea of inspect and adapt in Agile or empirical approaches the monitoring piece. So could you elaborate on those three, from your perspective? How do you see visioning, sensing and monitoring under the anticipate change?

Speaker: Nick Horney 24:20

Yeah, again, I think it goes back to what are the five major, you know, the large areas that compose the Agile Model, and so each one of those is broken down into those sub categories. What we’re trying to do is to describe behaviors of leaders. And in this case, the sensing and monitoring and division, etc., are critically important and they can be measured. And that’s part of why the emphasis on leadership agility fitness, and being able to identify how well you do as a leader at sensing, how well do you do as a leader at monitoring. It’s not good enough. to just have a vision, it’s not good enough just to do sensing without some monitoring. So okay, I’m good at sensing that means that I’m looking out over the horizon or around the corner and I’m sensing by trend analysis and other techniques and scenario planning that there are some changes that are likely, that they might occur. But to what degree have you built in a process so that you and your team, your organization is monitoring that? To what degree are you actually looking at that over a period of time to know whether that’s accelerating, whether it’s slowing down, whether it’s something you shouldn’t need to be looking at any longer? But it’s mostly about the human behavior aspect of it so that in fact, leaders can get feedback on a detailed level report and a 360 like this, that we’ll come back to later, there are five questions around each of those three of visioning, sensing and monitoring. So that in fact, the report that you receive is an output that reflects how well are you doing that from the perspective of all your stakeholders, direct reports, your boss, you, etc.? And to what degree are there major differences in those, and that’s where the work really needs to be done in terms of closing those gaps.

Speaker: Miljan Bajic 26:26

And that’s really interesting, too, because, you know, when I think about it, then you also have to have leaders that one, increase their awareness, right? Like, you know, going through and asking those questions and willingness to get peer feedback is, in a way, you know, exposing yourself and you being vulnerable. And, you know, a lot of times people don’t want to do that. So what are some of the things you know, maybe when it comes to specifically, assessments and leadership that’s tied to it? Is there any, do you have any observations or data on, you know, how people respond to these based on their leadership levels, because I’m assuming some people are more open to it. And I go back, and I remember the times when I wanted feedback, I would ask for feedback and I would get all pissed off, like you don’t know what you’re talking about, this is not me, right? And not looking at the feedback is just somebody else’s perspective, rather than, you know, almost judging us.

Speaker: Nick Horney 27:34

Let me use the physical fitness as a metaphor of that. So let’s say it’s time for your annual physical, and you have been really working out this past year, you’ve been going to the gym, you’ve been running a lot, you’ve been pumping a lot of weight, you stand in front of the mirror, and you flex those muscles, and “man, oh, man, am I in great physical shape”. But you’ve not been paying attention to how much sleep you’re getting, you haven’t been paying much attention to the kind of food that you’ve been in taking, etc. So now you sit down, and you sit in front of a doctor and you go, you’re expecting to get this great feedback report. “Wow, super, look at me, let me let me flex for you doc”. And the doctor says, “well, that’s really good.

But they’re these other stakeholders, if you will, there’s these other elements of being physically fit, that you’re forgetting about. It’s good quality of sleep, but you’ve got to be paying attention to aerobic fitness as well, you’ve been ignoring, maybe running and your heart is not doing what it should be doing, or you’re reading to higher cholesterol diet”. The same is true, I think in terms of 360s. If you’re only in the majority of cases, we have kind of grown up many leaders in the past have kind of gotten to the point by only getting feedback from their boss and so they’re technically competent, and then they’ve gotten promoted. But they haven’t gotten feedback from their peers, and they haven’t gotten feedback from their direct reports, and maybe they haven’t gotten feedback from their suppliers, until it’s an incomplete assessment of that person’s leadership fitness, leadership agility fitness. So I think that’s the best way of describing it. You just like when you when you go through a 360 it can be intimidating. You’re a bit fearful of what others might be saying, but isn’t it better to know?

Speaker: Miljan Bajic 29:38

Exactly. Well, you would think that’s what I’m saying like, but some people might be like, “I’m too busy”. Or, you know, in a sense, what I’m getting at is mindset is a big part of this whole thing and the approach of leadership desire to get better. If you truly have the desire to get better, you probably would consider something like this but I work with a lot of leaders and, you know, I asked them to do stuff like this, and they just don’t have the time or they don’t have, they don’t want to expose themselves. And there’s a lot of resistance that I get. And for the ones that I would generally consider just subjectively more mature in their leadership styles more adaptive to the situation, they usually the ones that are more open to it. But let’s maybe we can come back to this, I want to keep going through the Agile Model. So we talked about anticipating changes being the first one, generating confidence is the second one. So in what ways can leaders generate confidence?

Speaker: Nick Horney 30:38

Probably the best way of generating confidence, being able to, you know, certainly ask questions, ask opinions, if you will, you know, on the workforce in terms of how work gets done. I mean, it’s not all that difficult. And it’s a way of being able to, I mean, there have been plenty of plenty of research done, and many of those listening have, you know, certainly understand the value of employee engagement. Generating confidence is just that, it is looking at the kinds of approaches, like understanding what employee engagement is all about, asking questions of employees about the implementation of a key initiative, what are the things that we need to look out for, and getting them involved very early on with important key initiatives that are going to impact their lives. So more than anything, it’s just that. I was working with a senior level exec, who had gotten promoted based on his technical skills, and very sharp, very bright, very intelligent and 99% of the time he had the right answer. Part of the problem was, as an executive coach, that was part of the problem is that he had the right answer, as opposed to engaging and involving, and developing his team, future leaders of the organization, and getting their ideas and their thoughts and actually enabling them and recognizing them and going with an initiative that they may be wanting to go after.

Speaker: Miljan Bajic 32:27

Yeah, that’s really, I mean, you know, and under that category, you have ability to connect, align and engage. And those definitely ring true and because that confidence is also about relationship building, that confidence is internal confidence, right. So the more that you see that you enable others and confidence in others, the more that you’re confident as a leader. So it goes both ways, you know, helping others instill confidence, but it’s also instilling confidence in yourself. The third one is initiating action. Could you maybe talk about that and why that is important as part of the model?

Speaker: Nick Horney 33:07

Yeah, initiating action is what we often find when we do our organizational agility surveys, and also our leadership agility surveys is that we’ll find that decision making is a crucial stumbling block for many. Oftentimes, you know, a client organization thinks that it is proactive and initiates action, but often what we may find out is that there are multiple levels of approval, you know, that have to be made for a particular decision. Or even I’ve worked with project teams that have come together from cross functional, you know, organizational groups, and maybe some from marketing, some from IT, some from engineering, etc., and within each of those organizational functional groups, their decision making approach is different. Maybe it has to go to their boss for approval, maybe it’s a consensus decision in another department, etc. but when it comes together as a project team, they’ve not agreed on what is the decision authority, what’s the decision rules for this particular project.

And that’s something that’s pretty important. So, it really has as much to do with, if you’ve gone through the other two elements of the Agile Model, you’ve anticipated change, understand the vision you you’ve gotten people more committed and confident and engaged, etc., they know the direction that you want to be going in. Then initiating action is also about pushing that decision making authority to that lowest possible level and as a leader, basically getting out of the way and becoming a good coach and a good mentor as opposed to a block in the way decisions are reached. There’ll be some that are critical and strategic decisions, obviously, you’re going to be able to bump them up but the vast majority of decisions can be reached at lower levels, increasing the speed at which decisions can be reached. And then you can deal with adjustments and adapting to changing marketplace concerns.

Speaker: Miljan Bajic 35:21

Yeah, yeah. And I think, you know, when we talk about at least Scrum and Agile, a lot of it has to do with changing the decision rights, who makes decisions? decentralizing a lot? So what about the fourth one that’s part of your model is liberate thinking, so how do leaders liberate thinking in their organizations?

Speaker: Nick Horney 35:42

Yeah, liberate thinking, it’s not liberal thinking. So politics here, liberate thinking, really is a leader is part of a crucial leadership role, is to create the kind of environment that encourages some risk taking. And so liberating thinking is just that, just because we’ve done something a certain way for the past year, the past three years, five years, whatever it may be, then ask questions. There’s nothing better than to bring a new a new employee into a team meeting, etc. and then that that person is asking the question, “well, why do you do it that way? Why do you do it that way? They keep asking the question why, you know, it’s kind of like, five why’s and, you know, keep getting behind that. So liberate thinking really is a key accountability of a leader, to be able to keep the organization fresh and innovative, etc. And a way of being able to create the environment. The code…

Speaker: Miljan Bajic 36:49

Was going to say, yeah.

Speaker: Nick Horney 36:51

says, says, “wait, we need to be keeping things fresh here”. I need you on my team and you’re, you’re talking to others outside of our organization, you’re seeing what others are doing. You’re seeing what others are doing outside the industry, you’re going to some conferences, etc. Bring that back and ask them question, at least in terms of why we do it our way, our particular way and maybe there’s some new ways to do things.

Speaker: Miljan Bajic 37:19

Yeah. It’s almost like, you know, liberating thinking and it’s really like, how is a leader in like, creating an environment where people can self-organize where they can be, you know, they can have more autonomy to do things? And like you said, bring stuff like that and not, you know, just question what am I going to say, as a leader. So it’s really about, in my opinion, about enablement of that thinking, and action, I guess, too, so.

Speaker: Nick Horney 37:54

And remember, a VUCA Master is one that is at the peak of all five of these that we’re discussing right now. So they’re really strong in anticipating change and generating confidence. So it’s not as if you can really demonstrate VUCA mastery or leadership agility fitness, if you’re only good, if you’re only strong in liberating thinking. You may be liberating thinking of a workforce that really doesn’t have a clue as to what the vision is, and any sense of what may be happening, you know, in the marketplace in terms of disruption, they don’t feel confident in terms of, you know, being engaged in the decision making. And now you’re saying, well, “bring in some new ideas to me,” well, they may you know, say build a car when you’re in the industry that’s building only airplanes, so doesn’t do so good.

Speaker: Miljan Bajic 38:47

Yeah. And then the last one here is evaluated results. So we have anticipated change, generate confidence, initiate action, liberate thinking, and then the last one, evaluate results. So, could you maybe give us some examples of how leaders can evaluate results?

Speaker: Nick Horney 39:08

The best way for a leader to evaluate results is to ask questions and it’s important the kinds of questions that you’ve asked. If you’re truly trying to transform an organization to be demonstrate more agility, etc., then you build in some of the processes and around that. One organization that we’re working with, actually create a little three by five card that every meeting, they were organized the meeting, whether it’s a departmental meeting, whether it’s a change meeting, whatever project team meeting, whatever it may be, around those five major core elements of the Agile Model of what have we done since we last met to anticipate change? What have we done to generate confidence, initiate action, liberate thinking, evaluate results? And the leader, a project team leader needs to be asking those questions. So you’re sitting alone, let’s say you’re part of my departmental team, then I say “hey, tell me about, we’re going to focus in on liberate thinking, particularly today, and what new and innovative are you bringing to the table now to share with others?”, and you kind of scratch your head and go “I didn’t think you’re really serious about that”. “Yes, I’m serious about that. So be aware that next time, next meeting, next week, I’m going to be asking the same kinds of questions”.

It is getting that repetitive questions that are important, not necessarily having all the answers for that, well, what is it that we’re doing to anticipate change? What is it we’re doing to generate confidence, initiate action, liberate thinking, evaluate results? Helps bring about that kind of change and transformation, and it’s done it and it’s done within that area of evaluating results, because now it’s not just the metrics and the measures. Yeah, that’s stuff that we do now. And there are a number of tools and techniques that are involved in that. But this is as much about being able to ask those questions, and also give immediate feedback. You know, in terms of a real clarity of dialogue of what the expectations are in agreement between you, all that.

Speaker: Miljan Bajic 41:19

Great, that is really interesting, and I’m just thinking in the sense of like, you know, things that I’ve done with the organizations, individuals, you know, in this capacity, and, you know, there’s always stories around, you know, whatever model you have, or when you take people through a certain model. So do you have, or any stories that you could share maybe of how maybe some of your clients have used this model and the assessment or the fitness check, to kind of, you know, how they have used it, and maybe any stories that came and the results that came out of that?

Speaker: Nick Horney 42:07

Lots and lots of stories, in that individual example, that gave a high tech organization of fortune 50 company, where I was working with, well, I was working with a senior most leader in the technology side of the organization. And really, I served as his executive coach so that we did a 360 and he got feedback in terms of that, and as part of that, he really needed to work on listening more. So he was generating confidence and asking more questions, to enable his team to develop, he was losing good people, they were leaving the organization, they wanting to move to different departments. He was the one that 99% of the time, had the right answer. But his role, real role, his key role was developing future leaders for that organization. Another is and I’ll share the name because the name is even changed, we worked over five years with Turner Broadcasting. And Turner Broadcasting was later on acquired by At&t, and is now known as Warner media. But over a five year period of time, they knew that they needed to adjust and adapt to the marketplace and become more digital. So always the digital aspect of becoming more agile was important to them. And they also agreed that their leaders needed to demonstrate agility as well in order to support this whole transformation that was going on.

So over a five year period of time, we basically taught them about the Agile Model. We also certified internal coaches to utilize and apply the leadership agility profile 360s. So all of these there were 40 in each group that went through this training, over a five year period of time, these were their high potentials, they were going through this mostly were senior directors and VPs and above that, that attended this particular program. But they got the individual assessment, they were providing feedback about that, that information was utilized during the training itself. And then six months later, we implemented the organizational agility profile, which in essence, you know, captured the agility of their business unit. So that in fact, now you have a leader that knows that the language, the terminology of anticipating change and generating confidence and initiating action and why that was valuable for his or her leadership, and also saw the value in that in terms of what does that mean for their business unit now? The context is changed, now it’s about the business unit, how well did the business unit anticipate change and generate confidence and initiate action, etc., and utilize that to bring about the transformation that Turner Broadcasting made? That’s a larger scale, you know, type of implementation effort, that’s a good example.

Speaker: Miljan Bajic 45:28

Yeah. Thank you for sharing those. Another thing that kind of stood out for me in the book is the focus on HR agility, process and audit. But also, you know, could you maybe elaborate on that part and where does HR fit into this, and why is it important for HR, probably finance, you know, could be thrown into the mix, too, and other parts, usually, they’re the last ones to embrace the change.

Speaker: Nick Horney 46:02

Yeah, oftentimes, you’ll find, or at least I’ve found, over the years, and I’ve been in this consulting world now for maybe 40 years, something like that. Focused on agility, obviously, with agility consulting for the past 20 years. HR typically, is the organization that has the budget as the focus on leadership, leadership development, team development, they are the process owner, if you will, for many of the enterprise wide implementation efforts. Now granted, there’ll be pockets of activity around in different departments. But when you look at where the budget tip of it’s going to be, it’s going to be held by the Chief Human Resources Officer, the Chief CHRO, or the chief learning officer, or some combination of those two.

Speaker: Miljan Bajic 47:03

We’re talking about the development budget, not the company, like other budgets that are held by the or within the finance, but this is we’re talking about budget, that the HR gets.

Speaker: Nick Horney 47:19

The budget that HR gets to be able to help come up with the programs, the processes, etc., to enable the organization and maybe a change, big change Transformation Initiative, they typically are going to be the ones because it involves people and the allocation of training dollars to them. So most large organizations, I would say medium and large organizations typically would have the CHRO be the one who is primarily accountable for that, and that’s where the budget would reside. So they’re critical partners, I think in any implementation effort. And oftentimes, it’s important if an effort is begun somewhere else, I think it’s important to try to early on, loop in and link in the CHRO, the chief learning officers so that they feel like they’re engaged, they’re involved. They contribute to the overall success, you know,…

Speaker: Miljan Bajic 48:25

Do you think there is a place for roles like that in the modern agile office space? Because the way that, and there’s couple of examples, and I’ve talked to Veena that wrote the agile HR book, and she’s saying, like, the learning is happening at a much faster pace, where like, the role of HR traditional departments similar to change management needs to evolve, where they enable learning and the learning is contextualized, and decentralized to the teams, because they know best what they need to learn, rather than being more of a centralized effort they used to be in the past. Do you have any thoughts on that as far as like, you know, completely, we are not talking about improving HR, we’re completely rethinking what HR stands for, and how it supports the organization?

Speaker: Nick Horney 49:21

Yeah, I think if you go talk to the HR organizations and their professional associations, they would have a different point of view. They would believe that they need to partner you know, with all of the other functional groups that are out there, and to truly understand what the needs are. And, you know, it is critically important to get the dollars to those organizational units and better understand, you know, their needs. Any good CHRO chief learning officer is going to be doing that, they’re going to be identifying, you know, what, what are those needs, what’s going to make a difference, etc., I’m guessing I’m not going to see that, I need to probably pick up the book and take a look.

Speaker: Miljan Bajic 50:19

It’s interesting, there’s a lot of, you know, there’s a lot of change, there’s a company here in Boston, Vistaprint, that’s a good example. And there are plenty of others, where, you know, we’re moving away from the functions and more of, you know, product based teams, and the way that teams learn, for instance, Fidelity Investments gives their people one day a week, well, most people get this, you know, for professional development, and you can, you know, joke around, or somebody says, “we can watch, you know, cat videos if we want”. But it’s more about giving people opportunity to learn whatever they think, you know, with their team that they identify as the skill gaps and developing those rather than having essentially, probably you know, you can always take things into extreme, there’s probably need for some type of balance between some centralized and some decentralized learning opportunities.

Speaker: Nick Horney 51:17

But, yeah, I think the clients that we, you know, certainly have worked with our CHRO, Chief Learning officers, etc., the ones that are certainly better. Their ears are to the ground, and they have partners that are in operations, etc., they’re not, and they should not be, and they shouldn’t be in that role. If they are living in a world that says, “well, we are the, we know everything that we learn, and we are the keepers of the money, etc. It’s just how the majority of organizations are organized today. I don’t see things dissolving overnight, I don’t see things happening in a way and I know a lot of people would like them to be more autonomous, you know, kind of units, etc. But it’s going to take quite a while to be able to do that. I believe there’s a bit yet to go there. And, maybe get some more of these examples, you know, as you said, the fidelity of being able to have one day, one day a week, you know, they’ve been other organizations push for it but not being able to do that, but do it in a way that is, you know, it’s not just going out and building the best kite and go flying a kite or something. But also, is there going to be some benefit to the organization? And you can enrich yourself by also enriching the organization as well. So, how do we get the two?

Speaker: Miljan Bajic 53:01

Yeah, exactly. And I think it goes back to that liberate thinking. It’s crazy how time has flown by, it’s almost an hour that we’ve been talking. What would be your closing thoughts or a message that you would like to leave us with?

Speaker: Nick Horney 53:21

Sure. I think, to make this uncomplicated is important. And I think it’s important to think of, again, the Agile Model, yes, there are a number of models and frameworks out there. But again, this is research that we’ve done over 20 years. And just think about the practical application of this, and also the language that can be repeated the Turner example that I gave you, and there are many others. We’re having a common language for leaders and employees to kind of get on board with this. It does say anticipate change is critically important. It doesn’t necessarily define exactly how you’re going to be anticipating change. But there are some techniques or approaches to doing that. It’s really coming to grips with “how do I as a leader, understand where I am within this VUCA marketplace in this disruptive marketplace?”. Where do I stand with anticipating change and generating confidence, initiating action, liberating thinking, and evaluate results? It happens to spell AGILE, so everybody remember that.

And with that in mind, be able to think of it in terms of their own physical fitness, you get a physical fitness test, and you listen to the doctor and hopefully you’re doing something because of that. Hopefully, everyone sees that, “okay, now, I need I need my own development as a leader. Let me get that leadership agility fitness exam, if you will, and be able to understand what are the areas that I really need to focus in on etc.”. And that may change a year from now. And so you may be in a different job, a different company, a different role. The Marketplace may be changed, we may have a different pandemic. So how do you do that and keep it alive and breathe refreshness into that so that it doesn’t become an add on to what you’re doing as a leader. And you had mentioned the line that, well, I don’t have enough time to complete a 360. Well, you don’t have enough time not to do that. It should be and get to that point of being just as important as doing your annual physical exam, to do your annual leadership agility fitness exam, so that you can constantly be growing and building on that.

Speaker: Miljan Bajic 55:51

And I’m assuming it couldn’t be like couple of thoughts, maybe just in closing, that it doesn’t have to be annual, like I think, you know, it can probably be, you know, quarterly or more frequently, so you can. And then the other piece is like get a coach, get a friend get somebody like usually, like I was never a gym person as far as like when it comes to like physical fitness, but I could always if I had a friend going or if it was playing like some type of sport, it was another way to get in shape and be fit, you know. So you know, for those that are listening, think about creatively, what you can do to in a way evaluate and then also actually do something about whatever the results are showing to improve and sometimes the biggest impediment is ourselves and trying to find somebody to help us coach, friend, whatever it is, can help

Speaker: Nick Horney 56:50

Two just last comment. Obviously, VUCA masters, the book, is available through amazon.com. And then the other is this year, or at least the New Year 2022. We are launching VUCA masters Academy so that if there are those that might be interested in exploring just what the heck is VUCA masters Academy, I’d be more than happy to chat with you about that and let you know what what’s involved in that.

Sally Elatta: Be bold, be real, & lead with love, Agility Health | Agile to agility podcast | #63

Sally Elatta

Speaker: Miljan Bajic 00:35

Who is Sally Elatta and what’s been your story? This is the question that I start every podcast.

Speaker: Sally Elatta 00:44

Love it. Well, thank you so much for inviting me. Who is Sally Elatta. She is a young girl from Sudan in Africa, that came to the United States with a big dream, to change the world and live the American dream. So that’s who I am. I came here in 1995. I was born in Sudan. I was raised in Scotland, Scotland, as I used to say, and lived in Saudi Arabia for high school, I went to middle school and high school, and I came here in 1995. So very ambitious, bold, African young woman.

Speaker: Miljan Bajic 01:15

Nice. It’s interesting. You and I spoke, and I knew you were from Sudan, but I didn’t know you came 95. And I came to United States in 95. It’s crazy how time flies by though, doesn’t feel… And I’m older now than my parents when they came here and just puts things into perspective, as far as how time flies by. You said bold and something that I noticed the way that you describe, it says bold, on your words, be real and lead with love. What are those three things mean to you and could you maybe elaborate on those three?

Speaker: Sally Elatta 01:58

Sure. Be bold, be real, lead with love. That’s basically my leadership entre be bold, is I really believe in being fearless and having big dreams, and conquering your fear. Because all of us have that Negative nelly that tells us we can’t do it, we can’t succeed for whatever the reasons are. And I think that, you know what, it’s really all came from my mother, because she’s very ambitious, and she’s very courageous. But I think having big bold dreams and not being afraid and building the right team and having the courage to try and it’s okay to fail. So, my dream of Agility Health, is a very big bold dream, the dream to come to the United States and build a business is a bold dream. I started investing in real estate when I was 17 years old. I think that was very bold of me to do that. I bought my first home here when I was 17. The work I’m doing in Sudan in Africa, you know, it’s called Sudan, next gen. Trying to help my home country of Sudan, through the current revolution is a big bold dream. So that’s what boldness means for me, and it’s just about being ambitious and believing in yourself and going bigger go home.

Speaker: Miljan Bajic 03:13

How much is it? Like the whole moving part, moving to Scotland and moving to Saudi Arabia, here, how much has that influenced that boldness? Because I think like for me, when I reflect back, like just those experiences helped me, in a way be bolder. What would you attribute of the boldness to it? I’m sure there are several things.

Speaker: Sally Elatta 03:41

Yes, I mean, number one would be my mother. So I have to be honest, because my mother was raised in a small village in Sudan, and you know how it is women are not really supposed to go to college, or get an education or get a job, like just stay home and take care of your husband. And she was very different than that. So she was the first one in our family to go to college, to get a master’s degree, to graduate with honors and to get a scholarship to go to Scotland. So this was a very bold of her like, everybody was like, why are you doing this? Are you mad? Like, why can’t you just be happy, you know? So it definitely comes from my mother. And when she took me with her to Scotland and I was only four, she raised me in a very different way than I would have been raised.

If I was still living in Sudan. She honestly she gave me confidence and it’s not ego, there’s a difference between confidence and ego, right? Ego is ugly, that’s not cool. Confidence is just teaching your children that they can do whatever they want to do and that they’re capable of it and not telling them that they can’t or for whatever reason, so I really would say my mom is number one because she’s inspiring, and very bold in everything that she’s done. And then the second thing I would definitely say being multicultural and live around so many different people and she even made me travel when I was 15 years old, and I came to the US when I was 17 on my own. She gave me that level of confidence that it’s okay. And she trusted me and I think just being around different people and making decisions early and being empowered, definitely contributed to that boldness.

Speaker: Miljan Bajic 05:12

It just remind me like that’s kind of what we’re trying to do with teams and organizations too, like a lot of time with micromanaging. But really what mom did, I’m sure she was worried and everything, but she knew that that was the right thing to do, in a sense of.. What about be real.

Speaker: Sally Elatta 05:34

Authenticity just be real talk from the heart, don’t put on that face don’t be fake. I mean, everybody in my company knows, like, nobody calls me a boss, I’m just the fearless leader. And we all talk to each other at the same level, and you got to speak from the heart and be real. And I think that authenticity, you know, people only follow you if they can trust you, and people only love you when they know that you love them. So those are things that I guide myself with. And I think that that realness. When you think about Oprah, when you think about Obama, when you think about people that are just very real in how they talk. It creates a level of trust. So that’s what being real is.

Speaker: Miljan Bajic 06:14

Great. Yeah, no, I mean, it is in like that realness and that trust, like, maybe just tie it back to organizations. There’s a lot of fakeness going on, too. And I think when we talk about leadership, at least I work with leaders, that authenticity is so hard, it’s like you can just say one thing it applies today, it doesn’t, the integrity of what you believe in is very important. And I think, I don’t know, in today’s environment, not many people are real.

Speaker: Sally Elatta 06:50

Yeah, well, especially with COVID. And with people working from home, and with all of the financial problems customers have had, and the pressure to change and transform now, I think that leaders…, I think it’s more important for them now to even be more authentic, and create real connections and real bonds with people and actually care about them. And that’s going to take us to the lead with love. But I think it’s even more important now. Because people are…, some of them are afraid some of them are worried about their livelihood, about some people got sick, some people have lost loved ones. So just being authentic and being real is super important right now. Because there’s a lot of change, and it’s happening everywhere, and everybody’s trying to speed up everything. So you got to be open and honest with people on what things are going to look like and why and why we’re changing. And I think we always forget that why part of being authentic is why, why is this happening to me? Why are we changing? Where are we going? So..

Speaker: Miljan Bajic 07:46

Yeah, there’s a lot of fears tied to trust. And I think that being real sometimes in organization is tough, because of the maybe we’ll get to this organizational structure and the way that we incentivize the way the organizations are protected, but the third one lead with love, I love that one.

Speaker: Sally Elatta 08:13

Love, love, love. I love talking about it, because we don’t talk about love enough in the workplace. It’s only something we talk about with our friends or at home. But you know, when we have our town hall meeting, and everybody’s there, I ended with I love you guys, thank you so much for what you do, I genuinely love you. And I think that even when it was hard for me, I mean, we had COVID, we had to do layoffs that almost broke me because here I am in business for 11 years, and you think that after 10, 11 years, you’re just going to be extremely successful, you can almost retire. And then that’s the year where you have to lay off the people.

And that was very painful for me. So I think just figuring out how do you still respect people? How do you love them? How do you take care of them, even during really bad times, and during when you have to let them go or you know, downsize, giving people feedback with love, right? I love a lot of people, but that doesn’t mean that I’m soft. If people are not performing, I’ll tell them but I’ll tell them from a place of love and respect and caring about them in their future, whether they stay with us or whether they have to transition. I think just coming at things remembering that you’re dealing with human beings, you know, you’re not dealing with systems. And people want to know that you care, you actually care. You don’t have to be all up in their business like, hey, tell me everything. You don’t want to be like that. But you do want to care enough and show that you love and that you care about people. And I think that it creates trust and it creates love back. I think you surround yourself with positive energy. And you put it out there in the world. And so it comes back to you as well.

Speaker: Miljan Bajic 09:50

Yeah, and the love part remind me of I think it’s Simon Sinek that said you can’t really say I like my wife, you know, well, you could but there’s difference between like and love. And I think, when you look at the love from that perspective, like, the way that you just described it, that when you say you love your team, it’s stronger than like, it’s almost like family. So it was probably really hard making that decision. Maybe to segue into Agility Health, I remember, like, I can’t believe it’s been that long. But I remember when we who started and at least I started sort of seeing some marketing materials and videos around Agility Health. Could you tell us, what was the story? What was the story behind Agility Health and what is your vision for Agility Health.

Speaker: Sally Elatta 10:49

The story was, I was really fortunate to work with an amazing CIO, [name not clear] [10:54], Nebraska. And we were transforming. She allowed me to stay there for several years, because a lot of companies kind of short term memory, they’re just like, come in for six months, nine months, and then you’re done. But she allowed me to be there for three, four years and help the transformation, truly scale business teams, executives, leadership. And one of the things that we were struggling with is we had about 40 teams, I would go and talk to all the teams, and I would be able to sympathize what they’re trying to tell me and where the problems were at. And then I was like, the buffer that would explain to her what the issues were. And I was telling her like, this is not sustainable, like you. And honestly, I didn’t feel like teams were able to communicate directly, what their problems are, what their issues. So it really started with that. First of all, I didn’t know how to answer the question of, is this thing working or not? Is this transformation I’ve spent X number of dollars, what’s the ROI?

How do I know my teams have actually matured? And beyond just the quantitative metrics, everybody’s looking at velocity and cycle time and all that, which is great. But how do I know that the teams have truly maturity? And how do I know that they’re achieving outcomes? So one was, I really wanted to see real metrics that mattered to tell a story. The second was, I wanted to hear the voice of the teams. And I wanted to bypass the entire middle layer, and basically say, what are the people that are closest to the work telling you? What’s the problem? Where is it that they are saying they want to improve instead of bigshot Agile Coach coming in and telling the team you’re not doing this well, you’re not doing this well. What are they saying.

We always say people closest to the work know what the problems are. And then how can we consolidate that kind of information and make it actionable? You know what I mean? So that I have 100, teams, 200, teams, 1000s of teams, how can I start to see patterns? Oh, look, all these teams are struggling with the role of the product owner, maybe we should do something there. All of them are struggling with testing and technical excellence and automation, maybe we should do something there. So that was really the heart of it was hearing the voice of the team and empowering them to decide on what they want.

Speaker: Miljan Bajic 13:01

It’s all really with your problem with trying to figure out how are you doing? And so what was the initial kind of like, that emersion how did that come about, from having that idea to actually piloting something and trying…

Speaker: Sally Elatta 13:18

I didn’t think immediately about building a product. To be honest with you. I started researching online, like what everybody does, I went online, I did a Google search. I’m like, I need to do a real like, and I called it a team health assessment I was looking for how healthy is my team? And so I ran into honestly, competitive agility. I ran into a couple of others. And I’m like, okay, cool. Let me start using this. And my problem is I’m super picky.

First, I’m picky about visualization. Because I’ve worked with a lot of executives, and I always want things to look very easy on the eyes and simple to explain. And two I don’t like things that are too complex like numbers that are too, like -0.1 or 1.75 or you know what I mean, I think that some things are great for analytical people, but I’m a business person, and I want to talk to leaders. So I couldn’t find anything. And I didn’t want it to be all about agile. So the other ones that I found online, were very scrum oriented, or Kanban, or agile.

My question I was trying to answer is, is this a healthy team? You know, with the agile practices, but beyond the agile practices, do they have the right leadership team supporting them? I mean, do they have clarity on their vision and purpose, there was just a lot of things I was looking for. So we ended up building it, we ended up building the Team Health Radar, that was the first one. And before I built it, I use because I always say, test it, nail it before you scale it. I tested it on just a blank piece of paper. I printed out the radar. And I took it to several customers and we called it color in the radar. We brought crayons with us. And I…

Speaker: Miljan Bajic 14:46

How did you decide on the radar, I mean, I know it’s used a lot but like what was your initial.. because it is a great visual tool and especially like when my first impression was, this makes sense. It’s visually appealing. but it’s also easy to read in a sense, of it’s something that’s.. but what was your kind of experience like how did [inaudible] [15:11]

Speaker: Sally Elatta 15:12

When we first drew it up on the wall, it was four different circles. There was a circle around leadership, there was a circle around performance, a circle on clarity and foundation. And then Susan, we were just like, how do we bring this together? That’s too many things to look at. How do we bring this together? And then I was inspired, because I attended a workshop with Lisa Atkins on the leadership circle. And I remembered, and that was like, the leadership circle was like [inaudible] [15:37], it was like, so before that, and then like, I remember that it was multi-dimensional, you know what I mean? It was a circle inside of a circle. And so that was like, my inspiration to bring the four circles together. And then that became our bread and butter. It’s all history since then.

Speaker: Miljan Bajic 15:55

It’s really interesting, because a lot of times, especially now people are looking at it. But I always like to know, the origins of [inaudible] [16:01]

Speaker: Sally Elatta 16:04

It was four circles that we finally brought into one. And then it was a flip chart, everybody knows everything started with a flip chart. And there is a big flip chart that we kept adding and removing stuff from. And I still think we still save the original flip chart so that everybody can be reminded on where it came from.

Speaker: Miljan Bajic 16:23

So what about the vision? So how long has been 11, 12 years?

Speaker: Sally Elatta 16:30

We started building in 2013. So I mean, the company’s been in business for 12 years now. But we started building Agility Health the platform in 2013. And we had our first unveiling of the radar in 2014, at the Agile conference, the vision really has shifted to enabling business agility. And I would say that business agility for us is, you know the definition is the ability to respond to change, learn, pivot, deliver at speed and thrive in a competitive market, because gone are the days where big companies eat small. Today, fast, companies eat the slow. And we want

Speaker: Miljan Bajic 17:04

Say that again, because I think…

Speaker: Sally Elatta 17:07

Business agility is the ability to learn and pivot. So respond to change, learn and pivot, deliver at speed, and thrive in a competitive market. Because gone are the days where big companies each small, today, fast, companies eat slow. You have to out deliver your competition, out learn your competition. And we at Agility Health believe that it takes three different types of metrics to enable business agility, and its maturity. Those are practices and behaviors that have to change throughout the entire company, team level, product level, portfolio level, even individual level, those are practices and behavior, performance, or quantitative metrics, that’s what we’re all in love with. And it’s cycle time, velocity throughput, mean time to recover all of the quantitative metrics, then outcomes or OKRs. And through this outcomes, or did we achieve the results that we thought and that’s the power of what we’re bringing together and Agility Health is maturity, performance and outcomes and visualizing that at the team level, at the product level, at the portfolio or at the enterprise level.

Speaker: Miljan Bajic 18:20

So maybe to stick on the first one around maturity, right. So practices and behaviors pretty straightforward, right? But I would also look at organizational structure in architecture, maturity, right? I will put that in a separate category, because there you can look at, policies, you can look at the art governance, you can look at that. And for instance, you talked about, I think with Nick plus one in that podcast about organizational structure around product lines, right, versus being in and having that type of structure rather than traditional, maybe siloed matrix type of structure. So would you agree that organizational structure is also part of that maturity and like policy?

Speaker: Sally Elatta 19:13

Yeah, 100% so when you look at the radar called EBA, Enterprise Business Agility radar, what we measure there is not practices and behaviors like team level, what we measure, there are seven pillars. The first one is customer seat at the table, and that measures product maturity, and product discovery and design thinking. The second one is lean portfolio management. And it is have we shifted to outcome-based planning, and have we shifted to quarterly and did we change our funding models? The third one is the one you just talked about. Team design, organizational design, value stream, we’re not talking about physical redesign, we’re talking about logical team structure, are we putting the right business, it doesn’t matter business technology teams, back end, front end, it shouldn’t really matter. Who are the teams that can be aligned to the outcomes that we just identified.

And then Agile is number four, leadership and culture is number five, make it stick and sustaining the change is number six, and then technical agility, and digital transformation is number seven. So that radar, you can just imagine the concepts that we talked about there. And what we measure from a crawl, walk, run is very different than at the team level.

Speaker: Miljan Bajic 20:22

That’s almost like a meta level, like, when you looking at the whole organization.

Speaker: Sally Elatta 20:26

Exactly. And I would say organizational structure is at the core of a lot of the work that’s happening right now. But I will also argue that it should be preceded by outcome-based planning, because you’re supposed to design your structure, with understanding what are the business outcomes you’re trying to achieve over the next couple of years, so that I can align the valuations. I see a lot of companies today that are redesigning their teams away from systems, but still, I would say in a way that still does not align to outcomes, may have shifted from system based and they’ve moved to more capabilities. But when you’re still saying, how do I get outcomes completed, you’re still having to go stand in 100 different lines within the company. And there’s so much dependency, there’s not flow. And if you want to flow, you’re going to have to organize teams to achieve flow of outcomes.

Speaker: Miljan Bajic 21:14

Yeah. And just to clarify, you’re talking about for audience that are listening, when you say systems, you mean IT systems, typically, organizations have been organized by IT systems. So why do you think like, it’s almost like when it comes.. this is without any data, it’s just subjective. But if I had to evaluate, like maturity of most organizations around their understanding of organizing by outcomes and flow, it’s very, very low. And I think it’s easy to say, let’s have the teams do Agile, or let’s be agile at the team level. But that structural, or really what is business architecture? I’m assuming, because that’s where those outcomes are. I don’t see many organizations are very mature in that domain.

Speaker: Sally Elatta 22:05

I would say that whole movement is just getting started. And I would say it’s going to take us the next three to five years, to really take organizations to the next level, we as a community, whether agile or technology have been focused on outputs and have been focused on projects and deadlines. And even PMI, project management, is everything’s about a project. And I think shifting that entire mindset to say, but what is it that you’re trying to achieve? And working with so many companies, I’ll tell you, even business leaders struggle to answer that question. It’s so easy for them to tell you three years from now, here’s my strategic intent, and I want to conquer the market, and I want to have X million, billions of dollars. But if you ask them, but what’s the strategy for this year to achieve that vision? And how can you break that strategy into a quarterly outcome? That’s very difficult, because in my opinion, outcomes, especially one year and quarterly, are a reflection of your strategy. And I think that not every executive and leader is very good at strategy.

We are all as a community not good at strategy. I think we’re okay at setting goals, lofty goals, KPIs. Conquer this market, by this date, achieve X number of new memberships. That’s wonderful. Those are goals. How are you going to get there is strategy and those are what the OKRs should be written as is, what is it? What are the leading indicators that I can move that will get me to these impact metrics that you just told me, there’s lagging, and there’s leading, and I think there’s a whole art and science that will be developed around that we’ve been working in this field for a little bit of time, and it’s very immature.

Speaker: Miljan Bajic 23:43

Yeah. So maturity, performance outcomes, they kind of build on each other. So we can look at maturity from many different perspectives, like you said, you know, we can look at maturity from behaviors, practices, systems, I think another thing that you mentioned that, I would look at is culture, maturity of the culture, what type of culture how resilient your culture, how diverse your culture is, organizational culture. But so, when we look at the maturity, and then looking at the performance, what are your thoughts from that perspective? Now, obviously, there’s correlation between, I’m assuming the more mature you are, the higher performance is that, or…

Speaker: Sally Elatta 24:27

There is a correlation, we just published a report with the business agility Institute, and with Deloitte, that talks about the top predictors of team performance. And when we talk about team performance, we were looking at five different things predictability, our team delivering in a predictable fashion, time to market how long does it take for them to release and how frequently do they release and what’s the cycle time value delivery? Are they actually delivering value? And that could also be business value outcomes, but also throughput, are they giving me more quality? Is it performance metrics and then responsiveness, how fast do they respond to change. So we looked inside the radar, the team health radar, and we found some leading indicators and the drivers. So we looked at the top performing teams, and the lowest performing teams, and we are like, what’s the correlation? What is it that they were doing differently?

Speaker: Miljan Bajic 25:15

How exciting is that by the way? You have like [inaudible] [25:18]

Speaker: Sally Elatta 25:20

I’ve been waiting. Honestly, it’s just like you kind of you build data, you build data, you build data for the day where you can do this, or like, yeah, let’s make sense of it. So I was really, really happy. Because obviously, people can download their report from our homepage, agilityhealthradar.com. But the top five drivers, two of them, three of them, here are going to say, oh, that makes sense. But some of the other ones I think were surprising. So the number one was iteration, short iterations. So highest performing teams, plan and deliver in short increments of value check. Like, I think that makes a lot of sense to all of us agilist, which is great.

The second one was planning and estimating, teams that know how to break work into smaller chunks and plan that an estimated well, are higher performing and deliver, which is wonderful. The third one kind of got me excited, T shaped individuals, generalized specialist, team members that are empowered to play other roles, not just their specialty role, basically teams that are allowed to do whatever it takes to get the work done, and that are cross skilled and cross trained. And then the last two are my favorite. Next one is self-organization. Organizing teams are all about empowerment. And I love that one. Because it’s a cultural value of agile, it’s not a practice, you know what I mean? It’s not like a daily stand up, or writing user stories with acceptance criteria. It’s a cultural thing that we’ve always said agile stands with. And that was number four. And then number five is creativity and innovation, allowing teams to be creative, and allowing them to identify the how they’re going to solve the problem, giving them the problem to be solved, and empowering them.

Speaker: Miljan Bajic 27:04

So that’s almost like autonomy, right? Like, it’s certainly that the autonomy and giving them…

Speaker: Sally Elatta 27:09

It’s a self-organization. Yeah. So I love that two out of the five, self-organization and creativity are all about empowerment and autonomy. You know what I mean? So I thought that was super cool in that we can now quantifiably say, the teams that have actually invested in maturing, those are 37%, higher performing than teams that were not mature in those five competencies.

Speaker: Miljan Bajic 27:31

So let’s maybe talk about, I want to talk maybe about a couple of these. The third one that you mentioned, which is T shaped people, I think that’s pretty common, right? But in organizations, the idea comes back to the mindset, right of developing, be willing, it’s a choice, personal choice, do I want to be the T shaped person? Cross functional, it’s like people are going to put me on a team, I have no say. But understanding like, as coming from a development background, you understand that, as a developer, you’re not just producing code, you’re solving problems, right? So thinking about what skills do I need to have to help my team solve problems is different. And it’s a personal choice to develop T shape. So what do you think and what are you seeing maybe from both quantitative and qualitative? How hard is that in some organizations, because and also in some cultures, I’m actually working with a bank in Saudi Arabia, and also at work with people from back home, and then the Balkans. And that mindset of somebody thinking of themselves as developing, as a T shaped person is not an option for them, they’d rather go somewhere else and work. So it’s a personal choice, in essence, is to develop that T shaped skills. So what are your thoughts on that?

Speaker: Sally Elatta 28:57

It is and I completely agree with you. First of all, it has to be a culture that the company supports and advocates for and says, Guys, it’s so important for us that everybody’s cross trained, it’s important for us that everybody has a backup, and maybe even creating the activities. We play a game in our companies called the skill wall is something that we teach other people. And the skill wall is where everybody kind of says, what’s my primary skill? Specialty, remember that the long part of the team? And then we ask them, what’s your secondary skill or what would you like to be a secondary skill? And we brainstorm as a team, what skills are we missing on the team? Where are the gaps that we have? And we ask people to move the sticky notes from the backlog of skills basically, into their secondary, and then we asked who wants to be mentored and coached? So we make it more of an interactive conversation as opposed to your boss said that you need to learn how to do front end development because that’s what we need to do. So I think that just that whole culture of opening the conversation and saying as a team, what skills are we missing? What are the skills gaps? Rank them and prioritize them as a team, what do we have today? And what are the gaps? I think that’s all very important to be honest with you in the Middle East in some other countries, career progression, and certifications and moving to the next level and getting a promotion sometimes is more important than supporting the team on delivering the value. And so everybody’s almost like, what’s in it for me, if I learned that thing, am I going to get certified? Will I get paid more? And if the answer is no, then it’s like, well, why would I need to do that. So that’s why I’m saying it’s a culture, it’s a mindset thing.

Speaker: Miljan Bajic 30:35

But it goes back to what you said about whoever learns the fastest and delivers faster, is going to have advantage. So, these companies and cultures, in many instances, are influencing the organizational culture as well. And I see that as a challenge too, because being from one of those countries, working with people from one of those countries in those companies, I can see that cultural aspects. So,

Speaker: Sally Elatta 31:11

And I don’t want to stereotype for anybody listening to us, sort in here or Africa or whatever, there’s no one size fits all this problem we’re talking about exists here in the United States. People here in the US also are protecting their job. And people that have been there in the company for 30, 40 years, you know, are afraid to teach people things because they want job security. So there’s a lot of different things, that influence this, and I think fear of losing my job, and just making a mistake and doing it wrong. There’s a lot of different things. And I think it’s all over where.

Speaker: Miljan Bajic 31:42

It is I agree. And it’s one of those things that maybe to tie back to it that you mentioned in another talk, middle managers or managers and the role of managers is to help people understand like, hey, what skills do you want to develop? These are the skills that we need, and helping the team. So could you maybe talk about the middle managers in this instance, people that are responsible for helping other people develop skills. And what is the correlation between managers, and their role in helping individuals develops.

Speaker: Sally Elatta 32:20

Managers are critical part of the next journey, I would say for agile and digital maturity, one of our radars is on the agile leader, how do I develop myself as an agile leader. And one of the core things that we measure and we assess there is developing talent, assessing your existing talent gaps within the teams and developing it. Another one is developing people. So coaching as a manager, coaching one on one or as a team and helping people grow. Number three is developing strong teams that are actually delivering value measured by those three different things. And then customer focus, how can managers engage the teams with their customers? That is very different than today. And also sorry, the another one that we measure is designing cross functional teams. So how can I as a manager design stable, remember stable, cross functional teams that can deliver value? What measures

Speaker: Miljan Bajic 33:13

And T shapes I guess in the people…

Speaker: Sally Elatta 33:16

And T shapes yeah. Today, managers move people around all the time between priorities, they do a lot of firefighting and solve problems on a day-to-day basis. I don’t think that they do a lot of coaching, some managers do, but not every manager loves it. This is a very big shift, I would say it’s one of the biggest shifts that’s going to happen is that the role of the manager has really been disrupted. And there’s a completely new role for them to play and removing obstacles. Remember, when I said when we use Agility Health, we identify all of these issues and challenges that the teams are saying, guess whose backlog that is, that’s the management backlog. And so we teach managers how to prioritize this backlog and how to commit to two or three things in the next three months that they’re going to do to support their teams. That is servant leadership. You know, we’ve been talking about servant leadership for years. To me, real servant leadership is when the managers say, tell me what your problems are. Let me work as a team on removing that for you. That is servant leadership.

Speaker: Miljan Bajic 34:13

It is and another thing that maybe just to touch upon, around theme design, is now we have a lot of people that work in remotely some mixture, different time zones. And I don’t know if you have any data on that, but it would be interesting. A lot of times managers are putting people together like plug and play like, oh, we need developer, here, he is a developer, do you have any data or any insights around for the last I guess now almost two years of teams that are fully remote or maybe combination of those teams in different time zones. When you look at maturity, and performance, is there any correlation or anything that..

Speaker: Sally Elatta 34:58

Surely I can share with you that let’s just think about COVID. We did an analysis pre COVID. And after COVID, because we just wanted to see in what way, and we just wanted to see if maturity was going to decrease because everybody’s remote right now. And in fact, maturity increased. So the same teams, before COVID, versus after COVID, you’ll see a very consistent increase in team maturity and performance. So, my data scientists told me, you can’t say that it was the driver, so we forget that because people, work from home, that is why they matured, you can’t create a, what do they call it like a causation effect, right, it’s not causing it. But what I can definitely tell you is it didn’t impact it negatively. I would tell you, from almost all the teams that we talked to, they’re saying they’re more productive, especially when the team is fully remote.

I think the hardest thing that we’ve seen is when teams are half remote and half in person, the fact that they are remote, don’t get the right attention. But now that some of these teams are all fully remote, it’s 100% remote, then you’ve now designed everything you’ve designed every interaction, every meeting, every brainstorming session, to be for those remote team workers. And so everybody’s got an equal footing. I’ve also heard from customers that there’s a lot more engagement across the globe, because everybody’s working remotely, that they’re able to bring in people that they normally wouldn’t have invited to the session to participate in the session. So I think that not saying anything against co located team members, if you’ve got the full team sitting in the same room in the same office in the same building, wonderful, more power to you. But in the world we live in right now, that’s become a little bit difficult. And so if you have to design it, it would be best to design it to be either fully remote, or like fully in person.

Speaker: Miljan Bajic 36:49

What about like new teams that are being put together? And the reason I ask is like that initial developing trust, right? So like, if you and I are put together and like we’ve never met each other. It might be harder to develop trust versus when we’re in person, but I’m just guessing here. Do you have any insights around, like teams that are put together? And how, I don’t know probably but like, how relative to the team that’s in person or when it comes to maturity how do they…. Yeah.

Speaker: Sally Elatta 37:27

I think there’s no doubt that relationships are going to be forged to be stronger. When people are kind of in person because they get to have the coffee breaks, they get to go have lunch together, they get to see each other everyday, like, hey how are you, you don’t look good. And so I think that from a relationship perspective, you’re going to see stronger relationships with team members that are able to see each other. I do however, see a lot of organizations we do the same, where if we have remote teams, once a year, we’ll bring them together in person, meaning it could be during forming. Or it could be after that I personally think that it should be after they’ve already formed. Because when people are forming, they’re not being truly open and honest with each other yet, it’s very kind of category, a little bit formal relationships. But I think give them three months of working together. And then create a team building events where they can see each other, it will go a long way, a long way in building those reports. And it’s honestly why a lot of virtual teams are starting to figure out online games, and virtual coffee, and just stuff that makes them allows them to be together and laugh and have a little bit of fun.

Speaker: Miljan Bajic 38:37

Yeah, it is, I think it’s going to be very interesting how it evolves, because I think this is here to stay. And we’ll see maybe the next one, the fourth one that you talked about, which is the self-management and self-organization, that’s another one that, you know, how many people like you know, want to be self-managed, some people want to be self-managed, some don’t. But organizations that can help team members see the benefit in self-management, right, and create maybe the environment of trust. But in a lot of instances, I see where people don’t want to self-manage or self-organize. It’s like, no, I’d rather have people tell me and have some type of person help me organize rather than me being accountable for. When it comes to maturity, performance and now outcomes. Is there any or what type of correlation do you see in that mindset of people that do want to maybe that’s the maturity more mature teams do want to self-organize.

Speaker: Sally Elatta 39:50

Well, I mean, it’s one of our five which means that I can tell you factually that teams that have invested in being self-organizing, and I want to differentiate that from self-managed teams because there’s a definition online that says self-managing teams are teams that can hire and fire people on the team. So they actually have management experience, you know, management authority, and self-organizing teams are teams that are given the vision, what the problem is, but are allowed to be creative around how they’re going to solve it and their tasks and some of that, so self-organizing teams, along with those other five, the four are 37%, higher performing than teams that are not. So that’s quantitatively, we now know that there’s a 37%, higher performance for teams that do invest in being self-organized, being creative, having tipped individuals planning and estimating well, and delivering in small increments.

It’s just a fact now, so that’s good to know. But I also agree with you that not everybody, you can’t just turn it on be like, hey, you’re empowered, be self-organizing. And everybody’s like, yay, I would even say some cultural things happen. There are some cultures that want to be told there are some different types of people, younger people don’t want to be told what to do. So I think age and culture and the company itself in the history, fear, if a company is driven by fear of making mistakes, and somebody is going to be reprimanded, they’re not going to want to be self-organizing. So there’s a lot that goes into the really creating a self-organizing team. Yeah.

Speaker: Miljan Bajic 41:26

But that goes back to like, maybe maturity of the managers, because a lot of managers, if you’re saying like managers are responsible for removing roadblocks for maturity of the teams, helping managers understand how to do that, because I think if they’re that glue for the teams, a lot more effort than we typically see should be spent in developing those managers so they can help the teams, design the teams remove those obstacles. And that’s another thing that it seems like we’re not spending in organizations enough. And developing those leaders and managers.

Speaker: Sally Elatta 42:06

One of our new certifications. So we have, if everybody’s familiar with us, we have something called the Agility Health facilitator certification. And that is to enable people to facilitate the team health retro, the DevOps assessment, any of our radars, you have to be a facilitator, so you can learn how to, because again, data is very powerful. Using it the right way. The next one that we just created, that we’re launching next year is called Continuous Improvement Champion the CIC certification. The whole purpose of a Continuous Improvement Champion is somebody who can influence managers and leaders on removing obstacles for the teams, and building continuous improvement programs. That was a very big missing gap that we saw clearly, like you said, is that we are not focusing on enabling and coaching managers and leaders. They do not know we give them all these, we call them organizational growth items, improvements, they don’t know what to do with them.

They’re too big, they’re fixed. They don’t know how to break them down into stories. They need a coach, they need somebody to coach the management team. And so that’s honestly why we created the new CIC the Continuous Improvement Champion. Because of this problem, we do have them ourselves. We train a lot of managers. But we think that we as an agile coaching community should shift to understanding that continuous improvement starts with leaders and managers, not just teams, and that all of us have to be part of that journey.

Speaker: Miljan Bajic 43:26

Exactly. Could you maybe share, like a client story or something that, maybe resonates with what we’re talking about here? I’m sure you have plenty, but maybe something that’s on your mind that, maybe related to how they use the radar, or how they help managers.

Speaker: Sally Elatta 43:50

Yeah, I mean, all of them have a manager aspect to it. But I’ll just give you a couple examples, one, maybe I’ll talk about one company that wanted to go wide. I’ll give you two stories, one company go wide, which is we have to 1700 teams, we need all of them to…

Speaker: Miljan Bajic 44:06

1700?

Speaker: Sally Elatta 43:50

1700 teams. Yeah, like really like almost 20,000 people, I think it was. Their goal across five different CIOs. And their goal was, we need to get a baseline. Where are we today? What’s our maturity? What’s our performance? And we need all these teams to learn about agile and DevOps practices. And we’re like, well, do you only want to do the agile teams? Do you want to do some other ones, they’re like, we don’t care, all teams. Because the whole point of this is not to collect data. The whole point is to educate all those teams on what does good look like in terms of agile and technical practices. So that was an organization as you can imagine that each line of business we had to create a continuous improvement team within each one of them. And we had to certify a lot of different facilitators. And we ran what we call two by two by two. So we had two weeks where we launched all of the assessments and people were able to answer them, and we had two weeks where the team members came back with their team and did a retrospective of facilitated retrospective and built an action plan.

And then we had two weeks where all the managers had to roll up the data and identify one or two things, they were going to help the teams and commit to it. So very aggressive two by two by two, that was across, 1700 teams. Another company, they’ve been using scaled agile in the financial industry, using safe for many, many years, over three to five years they said, but they said that the inspect and they adapt, and the everything was very subjective. And they didn’t have enough data to tell them where they should really actually focus. And everybody that was complaining was concerned like a squeaky wheel like there was no really data to drive leaders. And so when they started to adopt Agility Health, that was the problem they’re trying to solve. And they said, the most powerful aspect was the voice of the teams, being able to see what people were saying and the comments, were all saying the same thing. And their problems were churn, too much churn, change in priority, the plan never stay stable. And the teams did not understand why they’re doing what they’re doing. There was no alignment to business value. And I remember there was like 800, different organizational growth items that came out of that organization. The managers were all trained, they started to remove obstacles, and they did demos back to the teams, I think it was once a month or once a quarter in the all hands, the managers themselves demoed back to the teams, what they solved for them.

And the end of the day, from a bottom line perspective, the team’s I believe, throughput increased by 50%. They were achieving, sorry, there was sorry, five additional teams, there was 90 teams, those 90 teams were able to deliver five additional teams throughput, without changing the number of team members that were much more productive, much happier, more aligned, they all now understood the business outcomes. So that’s another story of 90 teams, it was a portfolio within a large financial institution.

Speaker: Miljan Bajic 47:08

Something that you also said, remind me of like you collect a lot of data, right? And people can sometimes question that data, they can question that. So, what do you do? And I think many of us know if people don’t trust the data, or they don’t trust the people that are collecting the data. A lot of this kind of is pointless, right? If you don’t have the right, or accurate representation, or people fearing how this is going to be used. So what are some of the things that you do, you help companies do to create that environment where people feel safe to really share what’s

Speaker: Sally Elatta 47:52

Going on?

Speaker: Miljan Bajic 47:52

Yeah,

Speaker: Sally Elatta 47:53

Rule number one, and this is my famous quote is if you ever punish or reward the teams or their leaders, you’ll never see the truth again. So let’s repeat it again. If you ever punish or reward the teams, or their leaders for the data, the output of Agility Health, you’ll never see the truth again. So the way to monkey with data, the way to really scrub data is to try to punish or reward based on the data, the moment that you do that people will gain any data can be gained in JIRA, any data can be gained if you put a carrot and a stick around it. So we believe that Agility Health as a platform is only meant to help you grow. So that’s number one is that rule.

Number two is the sessions themselves. The reason why we have a facilitator, everybody’s like, well, why can’t we just send the survey, everybody’s at their desk, let’s just have them fill out the surveys. We don’t do it that way. The reason you come into a retrospective, and there’s a certified facilitator is for psychological safety is so that facilitator can show you, your answer is going to be adopt. It’s anonymous. Please be open and honest. This meeting, our goal is to create breakthroughs for the next quarter. What are those big elephants in the room that we haven’t talked about that are causing us? The whole purpose of a facilitated session is to create psychological safety. It’s to make people feel open and honest and feel safe. And it’s for people to be present. Everybody’s overwhelmed by surveys, like no one wants to fill out another survey at their desk. And I think that when people think about data gathering as surveys, they’ve missing the whole point of continuous improvement. It’s the conversation that matters, yes, we gathered data, but it’s that conversation. And it’s that commitment to action by the team members themselves. Not a big shot, Agile coach that’s coming in. It’s the team members themselves in that moment said, you know, I really think we want to improve our quality. That’s what we’re all voting on right now.

Now they’re going to actually do it. They’re really going to improve on quality because it was their commitment as opposed to your manager or the Big Shot enterprise coach said you need to improve quality. So that’s our magic sauce honestly, is creating psychological safety through facilitation, allowing the team members themselves to decide on what they want to work on. And then from the beginning teaching the leaders and the executives that they cannot punish or reward for results of a radar.

Speaker: Miljan Bajic 50:18

I love how you put that. And another thing that I guess that’s going through my head is coming back to maturity performance, those are all means to help organization with outcomes, which is the last one, right. And maybe just to clarify to something that I’ve heard you say there are business outcomes and transformation outcomes, right. So when we measure maturity, when we look at performance, it’s really to say like, how are we doing with our business outcomes? How are we doing with our transformation outcomes? That’s the I don’t know if it’s the end goal. But that’s definitely the impact that you’re looking for. How’s my organization? Like you said, at the beginning, being faster, be learning faster, delivering fast. So could you maybe just talk for a second about business outcomes, and transformation outcomes as the last thing just to wrap this?

Speaker: Sally Elatta 51:15

Sure, like when you think about business outcomes, like, let’s say you’re in a product type business, you’re a product company. So you’re going to think about pirate metrics, which is AARRR, activation, acquisition, revenue, retention, referral. So from a product perspective, am I acquiring customers? Am I converting customers? Am I generating revenue from these customers? Am I retaining the customers? Are they referring? Are we expanding our market? It’s going to be bottom line numbers, are we generating more revenue? Are we reducing costs? Those are great, those were all business outcomes. And to be honest with you, that is what executives they know how to generate those.

But when you speak to them, what they think about immediately is the impact metric, what they want done in two years from now. What’s very hard on the business outcomes is identifying leading indicators, leading indicators are, what are the metrics that we have control over their levers that could make that impact metric happen. And that’s what I said, that’s the art and science of what’s coming next in the Agile world is us learning and teaching executives, and leaders and business leaders how to find leading indicators that can really impact your outcome metrics. Transformation metrics are wonderful. But they’re different than business metrics, because it’s all about doing what we do better. So increasing time to market, improving quality, a lot of the things that we say, this is why I’m investing in digital, it’s being more flexible, moving to the cloud, there’s a lot of things that we’re doing that not necessarily are going to have a direct business impact. But they’re about us being more operationally efficient, faster, better. And so those were kind of transformational outcomes.

And they’re usually around, flow, increasing flow, improving value, delivery, quality and happiness of our people. So we call it flow, value, quality, happiness, I’m sure you’ve read the book, also, from Jonathan Smart about, safer, faster, happier teams, I always say those in the wrong order. But those four metrics of flow, value, quality, happiness, a lot of people are starting to anchor around that as the four ways to measure business agility.

Speaker: Miljan Bajic 53:23

Great. And I really, like how you distinguish those because there’s definitely, difference and different focus. And also, this goes back to the policies like changing how we incentivize leaders to look at those, both of these and look at the leading indicators, not just hey, this is what I’m responsible for this year, and how we’re doing against that. And, you know, maybe as a last thing, one of the things that, I’ve thought about is like, many coaches many consultants don’t fully understand how to engage with Agility Health. And there’s a lot of stuff that you share with me earlier, before we started recording I wasn’t aware of so could you maybe just share what are some of the opportunities for coaches, consultants, others that might be interested of how can they use Agility Health radars, but also your videos, too. I was joking. Like, I know Sally from playing some of your videos in my classes and those are great. And I didn’t even know this is another thing. I didn’t even know that you had a subscription type of where. So could you maybe talk about both of those?

Speaker: Sally Elatta 54:42

Sure. Last year we built something called a referral program. So it’s an affiliate referral program because we just had so many independent coaches that love what we do they love like you said agile videos they already recommended anyway, they play it in some of their, courses, or they really want to bring Agility Health into the customer that they’re working with and they want to be certified. So the affiliate or the referral program basically is, if somebody wants to get certified, they want to join the program. And I always say, please only join the program when you have a customer because we’ve also spent a lot of time enabling people and getting them up and running, but they didn’t have any active customer.

So again, rule number one is just when you feel like you actually have a customer that is potentially interested in either agile videos as a learning library or Agility Health as a measurement, we call it learn, measure, grow. So they’re interested in either learn or measure and grow, reach out to us, you can reach out to us at partners@agilityhealthradar.com, and just say, hey, I have a customer, how can I get started, I’d like to refer them. So what we do is we schedule a demo or an overview with that customer and you there as well. And if the customer moves forward and buys anything, then we have a 20% Thank you, we call it a thank you bonus that we can do for agile videos. And then we have a 10% for Agility Health. But we also certify you at no cost. So if people want to get certified, because we want them to deliver, we want them to be an integral part of delivering for that customer.

Again, like I mentioned to you, we’ve moved on to the consulting business. So we use our partners as the ones that actually deliver and do a lot of the implementation. So we would also train you and show you how to implement, whether it’s agile videos or Agility Health, so that you and the customer are successful. So that’s basically it, it’s really quite simple. Just once you have a customer, email us at partners@agilityhealthradar.com. If they move forward, and we schedule a demo, and they want to move forward, then you get 20% for agile videos, or 10 to 15% for Agility Health, and you also get certified and trained at no cost.

Speaker: Miljan Bajic 56:47

Right. Great. That’s again, I think that’s something that many don’t know. So thank you for sharing that. Maybe as a last thing. So you were joking earlier, like you’re looking at a lot of data. It’s exciting. From a leadership perspective, I was talking to Evan, and I was kind of business agility Institute. And one of the things that he mentioned that, year after year, is coming up as either one or two is leadership and leadership mindset. What would you maybe say about leadership, importance of leadership or anything that for leaders that are listening, or that working with leaders that they should pay attention, or maybe is the most critical things for them to think about as leaders?

Speaker: Sally Elatta 57:43

Well, there’s a lot we have a radar for leaders. So I would first say…

Speaker: Miljan Bajic 57:47

I know but like is there anything that stands out that, or maybe a couple of things that

Speaker: Sally Elatta 57:54

I think designing teams in the right way, and aligning them around business outcomes, and then as leaders understanding what business problem they’re trying to solve for their customer. So I think just the whole customer centricity, and customer focus, and designing teams the right way, because leaders can make or break the structure of teams, and then the whole self-organization and getting out of the weeds and not like micromanaging. To me, I mean, those four things that I just mentioned are like, make it or break it from an agile perspective.

So I could throw so many more things like talent development. I mean, I want to talk about that, too. But I think that, if you really think about how do I know that this leader is successful, I’m going to ask, did you design your teams effectively? You have the right skills, are they focused on the right business outcomes? And are they able to talk to their customer directly? And are you removing obstacles for them? You know what I mean? And then if you say yes to all those things I’m like, great, you’re doing a great job as a manager, as a leader. If you’re an executive, then there’s also vision and strategy, then there’s also being inspiring. There’s also kind of creating that, big picture and motivating people to get there. If you’re an Executive leader.

Speaker: Miljan Bajic 59:10

Great, great advice. Anything else? Maybe that I didn’t ask you, that I forgot to ask you. Is there anything else that?

Speaker: Sally Elatta 59:19

No, really, I just want to wish everybody Happy Holidays and Happy New Year, and then hopefully, they come home and they just, you know, I believe in positive energy. And I believe that the energy that we put out there manifests itself. So let’s kind of dump the 2021 and 2020 energy, and sort of really just be hopeful and excited about what’s coming ahead. I think we’re all going to be super busy. And I think just, I want to say one thing, don’t forget the lessons that you’ve learned through COVID If you’ve spent more time with your children or with your family. Don’t forget about that. Because even though we’re going to be super crazy, I’ve learned to stay home more I’ve learned to cook better. I’ve learned to take care of my Health. I did you know keto and I lost weight. And I can totally see that if I get really busy again, I might forget some of these lessons and I think it’s important for us to not forget those really important life lessons that we’ve all learned in the last few years.

Anu Smalley: Product Ownership, Diversity, & Coaching | Agile to agility | Miljan Bajic | #62

Anu Smalley

Transcript “

Speaker: Miljan Bajic 00:35

Who is Speaker: Anu Smalley?

Speaker: Anu Smalley 00:39

That’s the toughest question of all. Who is Anu Smalley? Wow, first question is stopping me.

Speaker: Miljan Bajic 00:53

Maybe, what’s been your journey? I mean, like, how did you and like?

Speaker: Anu Smalley 00:57

Let me do that first. That may help identify who is Anu Smalley. So, I think my journey is where I started off as developer. And I went kicking and screaming into being a developer. I did not want to be in programming, but I got a job. Accidentally got a job as a programmer, I needed the job to pay bills. And 15 years later, I’m still in development. I ended up when I was leading an IT organization at a financial software company. So, I was the head of IT there, and it was just not what I wanted to do. So, I got completely, I decided I’m going to change my career. I went to an organization, a different organization, and my only ask to the recruiter was, the job must not be an IT focus job. That’s it. I do not want to be in IT. Anything, great.

Speaker: Miljan Bajic 01:54

Why? What happened? You know, as a developer and not wanting to be in IT.

Speaker: Anu Smalley 02:03

So, I never wanted to be a developer to begin with, right. I wanted to be more working with people and products. And that’s been my passion. I like helping you figure out what is it that you need, not build it. Somebody else can do the building. I want to help figure out what is it that you need. How do you use it? Why do you use it? That’s the curiosity in me. And as a developer, yes, initially it was really powerful building stuff. But then after a while, it was like, I don’t want to build stuff for people, I want to talk to the people who are using the stuff that I’m building or be there. But I didn’t know that there was such a thing called product ownership at that point. I was an IT person, right. I went from developer to project manager to IT. I was director of IT, and I headed up the IT organization. But it was just something missing for me, and it wasn’t, I knew I needed to get out and experience something different. So, I quit my job and took a massive pay cut, because I was head of IT and now, I went into this small organization that had a consulting arm. And they said, well, you know, your entire experience has been IT, so we won’t put you in IT, but we’ll put you in this place where you have to interact with IT. You understand them, you understand the language, it might be a good place. I’m like, fine, I can never get away from IT. So, I got in there, and I was director of training and consulting services.

So, I helped with, we build software, and we had consultants who went and worked with clients, and my job was to make sure they had good training and they had all the products. So, I was director of technology for the consulting arm, eh okay. I didn’t have to build stuff. I was talking to people and saying, so what do you need this product to do? Okay, let me go talk to the people. I got into scrum because my boss came to me one day and said, so I had a very interesting conversation with the IT folks today. I didn’t understand a word they said, not a single word. And they rattled off some things at me and they said, we would like you to provide us a person who will represent you to be part of this new thing we’re doing, because I figured you had the best shot of understanding them since you were from IT. So, you’re volunteered. I’m like, what did you volunteer me for? I don’t know, some rugby thing they’re doing, I didn’t understand. Like, I don’t play rugby. He goes, I don’t know. They said something about rugby and Scrum and ah, you go figure it out. That’s how I got into Scrum. Purely accidental.

Speaker: Miljan Bajic 05:05

So, people told you to be a product owner, I’m assuming?

Speaker: Anu Smalley 05:08

He thought he was telling me to be a product owner, but that was a lesson for me how not to implement scrum because I was a scrum master for my team and product owner for my team. It was weird. For the consulting group, I was a scrum master, but I represented the consulting group in IT as a product owner. At that time, I heard it was great. And I struggled with that job, that role that he put me into, and I was like, there’s something not right here. I felt I was failing in everything. And I, you know me, I push myself hard, I’m a perfectionist for myself, like, how can I fail? This is not okay. I cannot be not good at what I’m doing. And I was feeling like I was failing everybody.

And that’s when I actually met an Agile coach who they brought in. And the Agile coach said; what are you doing? Good Lord, no wonder you’re miserable. You can’t do both those roles. I’m like, this is what they’ve told me. He is the one who actually said, okay read this. I didn’t know scrum guide books, nothing. I was just heads down doing what I was told. He is the one who actually said here read this book, go watch this video and stuff. And I got into it, I’m like, wait a minute, we’re doing this all wrong, this is not my style. And the reason I became a certified scrum trainer, and a coach is to help people like me, so that they don’t go through the pain I went through. I nearly quit my job and said, forget about this agile thing, I’m going to go back to my, you know, traditional approach.

Because I didn’t understand what the right way to do it or that we needed a mindset shift, it was just doing. And for me, the passion about who I am today is about helping the people like me who heard all these things about, oh, agile means, you know, you can just do magic in two weeks and get a whole project done. You don’t need to do documentation or planning or nothing. You just put people together and do a daily stand up and put in JIRA, by the way, and voila, your project will be done. My passion is to help those people understand what I understood after those conversations with the coach. Go, oh my God, if you do this right, it is so different. So back then I helped that organization make a few changes, but they were stuck. So, I shifted, I went to another company where there was an agile shop. I got into product ownership there, and that was the best thing ever. I realized when I became a product owner that I was born to be working in the product side. Honestly, I was not a fan of being a scrum master. I didn’t like that role too much. I loved being a product owner. And I

Speaker: Miljan Bajic 08:29

Is it like the connection to the customer? Is it the innovation? What draws you in from a product ownership? Yeah.

Speaker: Anu Smalley 08:40

I go back to like, I still remember the first time I actually saw, this is way back when before agile days, right. I was in a financial software company, we used to build software for credit unions. And I bank with a credit union. So, I still remember the moment. I had taken my two daughters to the credit union for some stuff. And we were talking and the teller said, oh, we used and she saw where I worked. And she said, oh, we use your software. And we were doing something with loans, and I said, do you use this product? She goes yeah, yeah, I’m using it right now. And both my girls when their eyes went this big, saying you built that and I told the teller, I said, can you go to this screen and turn the screen. I said that screen I built it. And both my girls went [expression 9:39] and the teller went, oh my God, let me tell you how amazing this product is, blah, blah, blah. That thing of not just building it personally but my team build the product, but it was actually seeing it being used by somebody and seeing the impact it has on them. For me, the product ownership is around that. The connection to the customers to understand what is it that you truly want and building that, and then watching the benefits, watching the impact that has on them. For me, that is good

Speaker: Miljan Bajic 10:20

That is fine. Yeah, it’s like tighter connection too. So maybe to do like tie, like, you recently became a CC and like you’ve been big on coaching, and how do you, you know, look at the connection between coaching and product ownership. Like, you know, a lot of times people are associated with Scrum Master, but coaching is coaching, right.

Speaker: Anu Smalley 10:49

It is, and I think, so if you look at our community, or our guides community, the trainers, and coaches, there are very few of us who have come up the product ownership path. I think majority have been Scrum Masters, and that’s amazing. Because they can work with a team, they can work with the product owners, but to actually have been a product owner, and then to step into being a trainer or coach, I have. I can actually tell clients, here’s an example of how I’ve done this, rather than here’s an example of how I’ve coached it. And I think there is a difference there. And I would love and this is my goal. Every time I do a CSPBO class, I tell every student in there, how can I help you become a certified team coach. We need more product owners in the guides community. Because we talk a lot about Scrum Masters. And you know, everything is about Scrum Masters. And I want people to be more focused on product ownership as well. Because product owners control the garbage in garbage out. You can have the best scrum master and the most amazing team, but if you don’t have an effective PO, you’re not going to get far. Everybody else will have to pick up the slack there.

Speaker: Miljan Bajic 12:13

Yeah, no, I mean, you know, something that you just said kind of triggered another thorough question, which is around. You know, I think in general, we need more diversity, and we need more. So maybe I listened to one of your presentations on gender parity, and like when you showed those numbers as far as how many years it’s going to take to get to. So, could we explore that a little bit? Like, let’s first define what is gender parities? Could you first?

Speaker: Anu Smalley 12:48

Yeah. So, there’s a big misconception with parity. Parity is, if you and I have the same job, are we going to be paid the same amount? No difference, because I’m a woman, I get paid less. And no difference because oh, you’re a woman, so you cannot coach this group. I was actually told by an organization that the senior leaders in their organization would be uncomfortable with me coaching them because I’m a woman. That’s where you say there is no gender parity here. People talk about equality. There is a big difference between equality and equity. Equity is what we are going for. Equity is talking about; we are going to remove the systemic things that stop diversity from showing up. There is an image that I show and when I’m talking about gender parity, or diversity in general.

It’s about you know, if there are three people who are trying to look over a fence, and they’re of different heights, if we say, well, we need to make everyone equal, so, we’re going to give everybody a box to stand on. The shortest person still may not be able to look over the fence. That doesn’t work. You may say, well, how about we give the shorter person a larger thing up? Nobody who is not of the mainstream is looking for a handout. I’m not looking for a handout because I’m a woman. I can stand my own, I can stand my own fate. I got it. I don’t need any favors. I need equal opportunity. So, what do you do to remove that barrier of the fence? Make the fence see through. So, it doesn’t matter how high you are, you can still see across the fence. That’s systemic barriers that we need to remove.

Speaker: Miljan Bajic 14:45

And I think that’s a really good example of systemic change when we talked about it. It’s like rethinking the whole picture and saying, what can we do here, not just sticking with the current paradigm and see what we can do.

Speaker: Anu Smalley 14:59

Exactly. It is not about let me give you an extra hand. No. You ask anybody like I know there’s been a lot of talk this past year around racial equity and stuff. And I can tell you like; I’ve talked to people and say I don’t need charity. Yes, I’m a woman of color, but I’m not looking for any favors. And I’ve had people ask me, so how do we help this? Give me your time. Give time, mentor people, find people who do not get the opportunity to be part of this mainstream events and go mentor them, right. I mentor, a group of CST candidates. It’s not all women, it’s not all people of color, I have two white men in there as well. Because this problem cannot be solved just by women. We need to come together to solve this problem collectively. And this group of candidates that I mentoring, I have one ask for that. I give them my time freely. I give them a lot of opportunities. I have one ask. When they become a CST, they’re going to go mentor some other people and people who don’t look like them, who don’t live where they live, bringing in diversity. Same thing for the CTCs and CEC’s. I am mentoring more of them to come in. And I tell every class, I’m happy to mentor anybody, time permitting, right. But if you’re a woman, a woman of color are at least I’ll have a conversation with you. Because if you look at the guide, just the guides community, right, I mean, overall, the guides community 10% are women.

Speaker: Miljan Bajic 16:57

And we’re talking about Scrum Alliance guides community, but I think it’s really different. I don’t think it’s that much different anywhere else.

Speaker: Anu Smalley 17:04

No, it’s not. And the people of color are 3%.

Speaker: Miljan Bajic 17:10

Which is crazy. I mean, like, it’s a shame, but it’s also like, how can we, like it’s still right there in front of us. And yeah, you know. But what’s also concerning what you said in that presentation is like, I don’t know exactly what research you had at the bottom, but like, it’s going to take 54 years for Western Europe.

Speaker: Anu Smalley 17:35

And 170 years for North America.

Speaker: Miljan Bajic 17:39

Yeah. And like, I was looking at Eastern Europe and Central Asia. Eastern Europe is where I’m from, but it’s close to 110 years and I’m like, holy crap. Like, you know, in a sense, I could see that. I didn’t, you know, necessarily think of North America right away as that, but it’s like, what can we do, that’s way, way too long. I mean, like, if there’s even if we cut all of this in half, it’s still a lot.

Speaker: Anu Smalley 18:08

It’s still a lot, and this is why. So, people often ask, how can we help? I think the biggest thing is to do a lot of mentoring. So traditionally, when you look at trainers and coaches, right, and you travel for work as well. So, I recently told somebody that in 2019, when we were still in person, I spent 285 nights in hotels, and people went what! My kids are grown up, my husband could work from home, and I’ve had so much support from my husband to say, go follow your dream, you want to do this go, go do it, I’ve got the home. You need that kind of support. And most women because of the children, they go, I can’t leave them home, who is going to deal with this?

Because we still have those stereotypical roles of men and woman or you know, the gender roles. And we have got to start those conversations where we said no, you don’t need to have, there is no such thing as the woman has to stay home. The man has to be the one who earns the money. Yes, biologically women will have children and stuff. Wish men could have children. That would equal a lot of things. But I think fundamental gender roles have to be looked at again, because I’ve had so many women tell me I cannot do what you’re doing. I can’t travel like that. How can I do what you’re doing without traveling? And I think this also goes to I know there are a bunch of trainers who just stay in their city and work just there. And these are the trainers who’ve been around for a long time, and they’re established. For the newer trainers who are coming in, it’s very hard for them to do that. Name city where there isn’t a trainer.

Speaker: Miljan Bajic 20:20

[unclear 20:21], at least United States…

Speaker: Anu Smalley 20:23

At least in the United States, it is the big cities, yeah. If you find a little hole in the whole city, maybe you won’t find a trainer who’s established there. So, it’s hard. So that means you have to travel. And if you’re a coach, before this virtual thing, you know, you had to travel outside. I still remember…

Speaker: Miljan Bajic 20:44

I moved to California just because of that, hey, if you want to coach.

Speaker: Anu Smalley 20:48

Right. But you know, you were able to move your family with you. But imagine if your wife had that opportunity. What would the decision be then? Would it be the same decision?

Speaker: Miljan Bajic 20:59

Even today. And like, you know, you bring up another point. It’s so true. And you know, I joke around when I said, you know, you wish men could give birth. I think, you know, what that brought up to me is just like empathy. We talk about empathy, but like most people, like, how often do you put yourself in somebody else’s shoes or body. To think about like, what are they really thinking, doing, feeling? Like the whole, you know, taking all of their senses, you know. Yeah.

Speaker: Anu Smalley 21:29

You know, when you talk about empathy, right, I remember this one instance, I had a manager, this is years ago. Male manager, nice guy. We had to go travel to a client side. And he had said, I would love for you to come with me Anu, because you know, the client, he’s new into the role. And he said, you know, I’d love for you to come so that there’s continuity, blah, blah, blah. I’m like yeah sure, whatever. Happy to travel. We were in Pennsylvania, we had to travel to Toronto. And I said, okay, but let me know as soon as the decision is made. And he goes, yeah, I think we’ll fly out maybe next Wednesday, and this was the Wednesday the previous week. I’m like, okay, I can do that. And then he said, actually Wednesday won’t work. We’ll probably fly out Thursday morning and fly back Friday night. I’m like, yeah, that works. But it was not confirmed.

On Monday I was telling him, I’m like, dude, is this confirmed? He goes, yeah well, well, you know. We’ll confirm it today or tomorrow. And I had to tell him, I said, listen to me, you can walk out of your house and your wife will take care of everything. I’m the wife, I’m the mother, I got to take care of is that are there lunches, their food. That means breakfast, lunch and dinner for two days, has to be taken care of. My husband works. My kids go to school, I need to prep stuff. You can’t tell me Wednesday evening; we are flying out tomorrow. I cannot do that. And he looked at me and he went, oh, I never considered that. Exactly. You never considered. There was no empathy there about your situation is going to be different. It was just about, I can just pack my bag and say, Honey, I’ll be back tomorrow. And that’s fine. But it doesn’t work that way for everyone.

Speaker: Miljan Bajic 23:29

No. And there’s also like another thing maybe to throw into this. We’ve talked about gender parity, empathy. But the other thing is this unconscious bias, like sometimes we’re doing it intentionally, sometimes it’s just unconscious. And what do you think like, you know, especially when it comes to leadership, like what is the connection between leadership and that unconscious bias?

Speaker: Anu Smalley 23:53

You know, in my leadership classes, I tell them a story about me. I never used to do that before, until I said, you know, unconsciously I’m not being vulnerable, so I need to tell them my own journey, right. We all have unconscious biases, because we have a brain. If you have a brain, you have a bias. Some biases are conscious. Like I know, I don’t like certain things, and I’m going to react in that way. But the unconscious biases are the scariest one because every human being has them, right. And I still remember one of my, I said this to somebody and they said, you have a big unconscious bias towards the younger generation. I’m like, no I don’t. and they are like yes, you do. And they pointed out something I’d said, and I’m going oh. Because as people in my generation, we have an unconscious bias towards this new generation. I have it, I acknowledge it. Can I do something about it? Most of the time. You know, you do it, I do it with my girls. And I’m like, here you go with your tik tok. That’s my unconscious bias against what they’re using. I have my own things that I use, right. And I think as a leader, it’s important to listen to what people are saying. Because nobody will come and say Miljan, you have an unconscious bias. You know, that’s not how it shows up. People will say things like, you know, that I felt very uncomfortable when you said that. When you hear words like that, you have to pause and go, okay, I made somebody uncomfortable, what did I say? Did I mean to do that? And all goes back to intention versus impact.

Miljan Bajic 25:54

Yeah. And so also, like another thing that you just remind me of, it’s also about awareness, right. How aware am I is a leader, right?

Speaker: Anu Smalley 26:02

100%. Like, when you talk about emotional intelligence, and leadership, the foundation is awareness. I’ve worked with some leaders who, you know they have no self-awareness at all, and you’re like, okay, first, we’re going to start there. I cannot help you be a better leader, until you are aware of the fact that you need to be a better leader. If you think you’re the most awesome leader in the world, there is nothing I can do to help you anyway.

Speaker: Miljan Bajic 26:35

Well, that’s the thing. And it comes like to all of this, like, you know, everything that we’ve said, so far, it comes down to the awareness. And I know that you use, I use the Johari window in your classes. And like, it’s interesting, even just using Johari Window to help people understand their blind spots. And it’s so simple, yet a lot of times people go like, oh, wow, you know. Like, this is just, you know, a wakeup call. I just…

Speaker: Anu Smalley 27:07

Exactly. You know, and I used the Johari Window in my one-on-one coaching as well with leaders to help them understand that, yes, your blind spots are important, but it’s the unknown unknown, that you kind of need to look at, because a lot of your unconscious biases stay there.

Speaker: Miljan Bajic 27:27

Exactly. That the unknown unknown is all about experience and trying to figure out like, you know, is it really that I don’t know.

Speaker: Anu Smalley 27:37

And, you know, over the last four to five years, I have done a lot of work on self. I’ve done leadership programs and coaching programs, just to learn more about me, and the impact I have, so that I can reduce, I’m never going to be able to remove all of them. [cross talk] reduce my blind spots and unconscious biases, right. And the other thing with the unconscious bias, and I’ve started doing this more and more is, when I hear unconscious bias coming towards me, I point it out. Like I get this all the time. Your English is really good for an Indian. I’m like, I know, my English is probably better than yours. Because I’ve been speaking English my entire life. And I speak the Queen’s English. It’s probably you know, and telling people that what you just said, that’s bias towards Indians and the way we speak. And they go, oh, I didn’t mean any offence. Again, intention versus impact, right.

Speaker: Miljan Bajic 28:49

It is so true. Culture like shapes that too. Sometimes you grow up in that type of culture where it’s acceptable. So, like, you don’t even think about it. You just like kind of on autopilot, right.

Speaker: Anu Smalley 28:59

Exactly. And the number of times, like, you know, I know. Like, I’ve lived in the United States way longer than I’ve ever lived in India. I’ve been an adult in the US. I’ve never lived as an adult in India. And I still get a lot of comments like you’re unlike other Indians. I don’t know how to take that. Is that a compliment? Should I take offense to that? Because India is my birth country. United States is my adopted country. I belong to both, right. Now what? And you understand that, right?

Speaker: Miljan Bajic 29:36

Oh yeah, same. Yeah.

Speaker: Anu Smalley 29:39

[unclear 29:38] Who am I? So, when you started this conversation, you said who is Anu. For me, immediately my mind went, I don’t know. Because who am I? I don’t know. Because am I Indian? Am I American? Am I a coach, am I a trainer? What am I? I don’t know. I think who is Anu is an answer I hope to have before I die. It’s journey towards figuring it out.

Speaker: Miljan Bajic 30:06

Yeah. But you know, in a sense, like, you know, if somebody asked me who Anu is, you know, like some of the things that, you know, we’re listeners, we know each other. So, this is not my first time, like some of the speakers or guests. And I think, you know, a lot of who Anu is came through this conversation in the sense that, you know, you care. I remember when I reached out to you, when I needed help, when I needed, you know, somebody to co train with. When others didn’t even respond, you were one of the people, and the way that you just embraced and helped me out. It’s something I’ll never forget, you know. I think some of the stuff that you’re doing in the community that you’ve been doing in the community, is a reflection of who Anu is. And, you know, when I look at Anu, I look at Anu as a really good human being. I don’t look at Anu as, you know, is Anu, it doesn’t even cross my mind as far as those things that you discussed. And maybe again, that’s just, you know, through experience or whatever. And I also can empathize with people that would think you know, otherwise, but it is that.

Speaker: Anu Smalley 31:21

That’s the best compliment you could ever give me. Thank you.

Speaker: Miljan Bajic 31:25

I mean, I think that’s all you know, at the end of the day, that’s the least I hope, that’s all we can wish for, right. But maybe to come back to leadership and you know, diversity, like, you know, what can leaders do to encourage diversity in the workplace and also address the unconscious bias.

Speaker: Anu Smalley 31:46

So, diversity, one of the first things I would say is, if you are a senior leader in an organization, we often talk about the glass ceiling. That women and other different diversity, but people who belong to different diversity groups, they can break the glass ceiling. But here’s the thing. If nobody is on the ladder, how are you going to break the ceiling? If you’re a senior leader in an organization, that first rank of management, bring more diverse group of people into management at that first rank of the ladder. The thing we need to fix is the broken rank. Because studies have shown. So, the study I did was the McKinsey Report, the World Economic Forum, all of them have said the same thing. The first level of management that most organizations have, that’s not really diverse. The diversity is, two out of 10 candidates are not white male. If that’s the case, if there are only two out of 10 at the bottom most level, by the time we get to the top, there’s going to be zero, because people fall off, right. So, you got to get more diversity at the line manager level, if you want to build diversity in leadership of your organization. And here’s the thing, this is not about, women need to be there because we are women. Diversity of thought, diversity of styles is important for the existence of a company.

Speaker: Miljan Bajic 33:25

Exactly. I was going to say like, there’s so much also, as much as you know, we’ve done research, there’s probably more research and innovation and what part of diversity plays into it. So, it’s almost if you don’t see it morally, that is correct, at least look at it from a business standpoint.

Speaker: Anu Smalley 33:41

Absolutely. And that’s well said. If you don’t see it from a moral ethical point of view, look at it from a business point of view. You are going to get diverse perspectives and thoughts about how do you solve a problem. And you may actually get to a point where you’re going to solve a problem, that will ultimately benefit your organization. And isn’t that what you truly want? Right? So, fix the broken rank. Look at the people you’re mentoring into management. Look at that group. How diverse are there? Well, how was the diversity in that group? And again, it doesn’t have to be, it’s going to be all diversity, people from different diverse cultures. Create a healthy mix. It’s not about, okay, now don’t promote any white man just be diverse women and people of color. You need both. The problem of the world cannot be solved by one group. So, for me…

Speaker: Miljan Bajic 34:40

Don’t swing the pendulum too much.

Speaker: Anu Smalley 34:43

Exactly. Then go to the opposite direction, right. If you do that, you are going to learn about all these people, which will in turn help you uncover your blind spots and show you what your unconscious biases are. Because we don’t interact with people that much people don’t say, well, that was not right to say. So, your unconscious biases and blind spots are never uncovered. Because you don’t deal with the people with whom you have the unconscious bias. So, open up your groups. Make your first line manager group more diverse and see what happens in your organization. Wait for the magic.

Speaker: Miljan Bajic 35:27

And take action. Like I’ve been bringing this up because it was unconscious bias that I had. So, like when I first started this podcast, I don’t know now three, four months ago, you know. It was mostly like, who would I have a drink with, you know, at the bar and just talking, you know. What came to mind is mostly guys and mostly white guys, right. And then as I started doing more and more, I’m like, well look at, you know, look at my [unclear 35:53], look at the people that I’m talking to you. And then it came to like, well, you know, one thing is to acknowledge it. But the other thing is to actually do something about it, right. And, you know, it was like, sometimes, like we need another push or just make it more actionable. Talking about it is not enough, I guess.

Speaker: Anu Smalley 36:19

Exactly. And this is what you know, I’ve been telling people, it’s the micro dos. It’s small. You don’t have to say, oh, I am going to do this, you don’t have to do that. Do one little thing. What’s a micro do that you can actually take action on that will make a difference? It doesn’t have to change the world. It has to change the world for one person. What can you do? Find a small thing. Can you mentor somebody? Can you talk to somebody? Can you help somebody? Can you guide somebody into a role, a position, a class, whatever it is? Micro dos is what we want to focus on. This is the small things. It’s like a snowball effect. If 100 of us do one small little thing, that snowball is going to be big rather than just me doing 100 things.

Speaker: Miljan Bajic 37:18

Yeah. I mean, that’s so true. And I think we just have to kind of nudge each other and make sure that you know, at least we understand that again it goes back to those experiences. Going back to Johari, the unknown [unclear 37:32], the only way that you can start realizing is by going into unknown unknown. And I think you know, something that you can probably relate to, like coming to United States. I was old enough to remember that unknown unknown. And it was scary to think about it before we came here. But like, as I started immersing myself in a new culture in the new environment, I started realizing things, for instance, like, hey, I hate people of different religion. Why do I do that? Like here in United States, it’s, you know, it’s a lot less common. So, like, it started breaking my mental models and things that I had. And that was mostly due to the experiences. It’s not like something that came up, it’s like, you know, by actually being exposed.

Speaker: Anu Smalley 38:23

Right. You know, and something you say, like I do not have very clear memories of when I moved. I was I was an adult; I was 21. But my experiences in India, where as a teenager as a child, I just turned 21, or 22, I think when I came here. So, I was so excited about coming here. And I don’t think I had formed all my biases in India yet. I was still a child and I had the biases that are passed down in family. But I don’t think I had formed enough of my own biases. And I think that happened once I came here. And now when I go back to visit India, those biases show up very differently because I now react in India, like somebody from here would do. Because my biases are formed here, not like there. It’s weird. It’s so weird. So, when I traveled to India with my husband, who is American, our reactions were so different. And he was more relaxed about stuff and I’m like, oh my God. He reacted to things just so differently, and it was just so interesting to see. And that’s what actually made me go, why am I behaving so neurotically?

Speaker: Miljan Bajic 40:03

Well, I think I find myself in a similar situation. And in that instance, I feel like I’m less empathizing with people than somebody else that is not exposed. Almost like you’re judging them in a way or just because you’re familiar and you’re from there. Rather than, you know, somebody that’s not, just, you know, accept them for what they are. Like, you know, your aunt’s doing weird stuff that typically, your aunt won’t do here. Like shoving, you know, stuffs, you know, on your guest’s plate. Like eat more and…

Speaker: Anu Smalley 40:38

Exactly. And that’s like, I’m going why are you reacting to that, and my husband’s going, this is weird. I’m like, really the things you find weird, I don’t find weird. And he goes, things you find weird, I don’t find weird. And it’s just interesting to be able to see, from their point of view. Like I took our oldest daughter when she just turned 20, I think. We took her to India for the first time. It was fascinating to see the country through her eyes. She was still at that age where her biases have not formed. Not the her own, she has family biases, yes. And it was so fascinating to see the country of my birth through her eyes for the first time. And I’m going, wow, is that what you see when you see that? How interesting. I see something so different, and I react differently. And for me, that was the beginning of the work I’ve tried to do on myself saying, okay, that means I still have work to do on me. And that’s why I said, I think it’s a constant journey to figure out how I’m going to get to be who I want to be.

Speaker: Miljan Bajic 42:00

And something that I recently spoke with Mike spade, and I read his book Agile transformation, like something that resonated with me, which he says, like, you know, as far as the mindset and how we shape our conscience is like, the stories that we tell ourselves. And it’s like, you know, if I’m stuck in a story that I tell myself, it’s not till I change that story to see it. And those are those biases, those are those, you know, things so like, understanding the story that we’re telling ourselves. Because everybody’s telling a different story, even though it’s very interesting. So maybe to finish it off here, I thought maybe, I don’t know about giving some tips to people. And I think you will be a good person to give some facilitation tips and coaching tips. So, what would you say to somebody that might be listening, because I think facilitation and coaching, those are the type of skills that doesn’t matter what role you’re playing, you can benefit or what your position is, you can benefit from those skills. So maybe let’s start with coaching, what coaching tips would you give to people.

Speaker: Anu Smalley 43:07

For me, whether it’s coaching or facilitation, the biggest thing is be open to listening to what people are saying. With the whole active listening thing, I know everybody goes, oh, yeah, yeah, active listening. But how often do you practice active listening? I often tell people, people hear the word active listening, and they understand what it means, but how do you actually practice it? And if so, what is your tip to do active listening? And they go while I just listened, I’m like, okay, and as you’re listening, what’s going on here? And they go, yeah, I’m thinking about stuff, then you’re not actively listening. Waiting to respond is not the same as listening. So how can you stop waiting to respond?

One of the things I do is a technique called voice mirroring. I learned this years ago, and I’m sure other people have heard of this, too. When people are talking to me, and I’m trying to do active listening, what you’re saying, I repeat in my head. As I repeat your words, in my head, limited opportunities for my head to go, oh, I remember the time when that happened to me, oh, that so not right, you know. There are limited opportunities for me to go back to my experiences or to form judgments, because I’m repeating the words in my head. And what that also does is when you stop talking, it allows me to go okay, he said all of these things, and then allows me to focus on that and then respond. So active listening, what is your technique for active listening. Figure it out, whatever works for you.

One of the coaches that I work with, she must have a pencil in her hand. And this is what she has to keep doing while somebody is talking. Her fingers have to be moving on a pen or she keeps toiling or doing something. Because when she’s not doing this, her mind is thinking other things and wandering, right? So that’s my biggest step. Figure out, what is it that allows you to focus on the person in front of you, and their words, just to listen, not to judge, not to respond, nothing. And the other thing people often say is, oh, yeah, active listening and powerful questions. I’ll ask a bunch of powerful questions. Yeah, but you can’t plan those powerful questions ahead of time. Then it’s not coaching, and it’s not facilitation. So, if you’re actively listening, when the person stops, trust your intuition to say, based on what I’ve just processed in my head, what is the right question to ask. So active listening, trust your intuition to ask the powerful question. Do not randomly ask any all-powerful question. Because it’s a powerful question. It doesn’t work that way. I’ve seen that often. I mean, I used to do that. When I first started coaching, I would have a list of powerful questions and rattle off something, and then go, that didn’t land well. Why didn’t it land well? Because it was not the appropriate question. And if you truly listen to the person in front of you, and then trust your intuition, the right question will pop in your mind and then ask that.

Speaker: Miljan Bajic 46:31

It’s almost like and I did the same thing. As far as, and maybe it’s not a bad thing to start with. But I think, you know, once I understood that it’s about expanding the space for the person, it’s about helping them figure things out. From that perspective, that listening, asking questions. Listening is key, obviously, but the questions are contextualized, to where the conversation and what they’re trying to do, rather than just you know.

Speaker: Anu Smalley 46:59

You know, and the powerful questions that you’re asking, should be asked to create clarity. For the person who’s talking not for you. If you never understand what they say, it doesn’t matter. It only matters that the person in front of you gets clarity. So, your questions should help that person get clarity, right. One of the things I repeat often is your questions should get the person speaking, explore what’s happening, and not explain away the things that they’ve not done.

Speaker: Miljan Bajic 47:36

Exactly. Well, I just maybe give example. Like, I went to that recently, where like, I was stuck, or I’m still stuck. I keep telling people and I keep exposing it because I want to get unstuck, I’m finishing my book. But I had a writing coach who had nothing. Hasn’t read my book, doesn’t know anything about what we do. And she was trying to help me, in a sense, coach me through like, how do I get unstuck. So, she was helping me explore, like, what’s going to get me back into writing. And it was all me exploring ideas about you know, do I wake up at five. What has worked for me? What am I going to, you know, do to start writing again? She was helping me figure out how do I go back.

Speaker: Anu Smalley 48:25

Yeah. So that’s a great example, right. Somebody who doesn’t know the content is just focusing on helping you figure out how to approach the content. A lot of us when we do Agile coaching, scrum coaching, leadership coaching, we also have some content authority, because we’ve been in the Agile space for so long. So self-management is key as well.

Speaker: Miljan Bajic 48:48

Using that instance, it’s very hard not to go into mentoring.

Speaker: Anu Smalley 48:52

Yeah. Oh, let me tell you what I did. No, no, no. So, self-awareness that, oh, I’m stepping into mentoring, and then self-managing yourself to go, step back, step away. And I don’t care what book you read. I don’t care when you finish your book. My goal is to help you figure out why is it important for you to finish your book? What’s important about that? And get to there and not go to Miljan, what’s chapter nine all about? Ah, so then we’re going to get stuck in content and not move forward. There we go to explain, not explorer.

Speaker: Miljan Bajic 49:30

Exactly. I think that the other thing that comes up is like, you know, a lot of times people are looking for mentoring. But we go in as coaches so like being clear and explicit about, you know, the differences in what the person that you’re working with, is looking for. Because you can’t coach somebody that doesn’t want to be coached, I think a lot of times that can backfire if you don’t fully understand that.

Speaker: Anu Smalley 49:55

Agreed. A lot of times I’ll ask people, they say can I get you as a coach? I’m like, are you looking for a coach or mentor. And the normal things I get, what’s the difference? I’m like, Aha. So, you want to mentor. You think you want a coach, alright. Let me explain to you what’s the difference. And then I asked them, now what do you want, a coach or a mentor? They go, just a mentor, thank you. I’m like alright then. That’s the difference.

Speaker: Miljan Bajic 50:24

That is, it. And it helps clarify, because I don’t know, if you’ve been in situations, I’ve been in situation where I got myself, kind of not necessarily into trouble, but like, you know, people are questioning the value that you’re bringing, because they’re assuming you’re going to mentor rather than coach.

Speaker: Anu Smalley 50:41

You know, that again. So, if you’re going to do both, you have to work with the person in front of you. And trust your gut, your intuition to say, I think you need a little bit mentoring here, can I mentor you, and step into that mentoring stance other than the coaching stance, depending on the person in front of you, I often tell my coaching clients, there’ll be times when I’ll step into mentoring, and I’ll tell you. But I need to sense that they need a little bit more guidance, rather than just figuring stuff out for themselves. So, you have to figure out what stance you’re getting into. And it’s not about what you want to do. It has to be the stance you’re stepping into, to help the person in front of you.

Speaker: Miljan Bajic 51:28

That’s a really good point. They’re in kind of in the driver’s seat, then just that awareness to like, that you are switching those stances, and doing it intentionally.

Speaker: Anu Smalley 51:40

Intentionally switching and calling it out and saying, I’m doing this so that we can help you. It’s not about let me tell you all the wonderful things I’ve done in my life. That doesn’t help anyone.

Speaker: Miljan Bajic 51:54

Yeah, that’s awesome. I think that those are the type of things that especially those that are, you know, diving into that space of coaching and mentoring that they might find. We’re finishing up here, and as always, I tell people crazy how an hour fly by. Is there anything that you would like to leave us with, a message or?

Speaker: Anu Smalley 52:18

You know, an older student, by older, I mean, somebody I’d worked with years ago, reminded me recently of something I told her, and I’ve been bringing that back up again. As trainers and coaches, our job is many times even as a trainer, my job is to get you some knowledge. My job is to impart knowledge. Your job then is to take that knowledge and make it wisdom. Because I don’t have your context, to make it wisdom for you. I cannot give you wisdom, I can give you knowledge. So, the example I told the student and she brought that up to me, I’m like, oh, my God, that was a good example, is, my job is to give you knowledge, so I can teach you that tomato is a fruit, that’s knowledge. Wisdom is you have to figure out that you cannot put tomato in a fruit salad.

So, knowledge is that tomato is a fruit, wisdom is that tomato doesn’t belong in a fruit salad. I can give you knowledge, you are the only person who can figure it out that wisdom, and contextualize it. So as coaches and trainers, our job is to guide, to provide knowledge, to create a container where you can grow and figure out what that wisdom means to you. Now, you could say hey, I like tomato in a fruit salad. Somebody else would say ew, tomato in fruit salad. Again, wisdom is different, it’s contextualized. So, if you’re looking to become a guide, or you’re coming to one of the guides, remember, we can give you knowledge. We cannot walk the walk for you. We can only get you started. So, if you’re going to become a guide, remember that as well. Don’t tell people what to put in their fruit salad. They got to figure that stuff out for themselves.

Dahm M. Hongchai: Agilist Thai Monk, Jeff Sutherland, Lean | Agile to agility | Miljan Bajic | #61

Dahm M. Hongchai

Transcript

Speaker: Miljan Bajic 00:42

Who is Dahm Mongol Hongchai?

Dahm M. Hongchai 00:48

Dahm is a human, he is a happy human. Yeah, that’s it. Yeah, actually, I worked as a mechanical engineer before me fleeing to the US. I worked in Thailand 11 years. So six years, I was a mechanical engineer, and then moved to be a human resource development manager. So I’m from the two words of machines, and human.

Speaker: Miljan Bajic 01:27

So how do you, like when you say, Human Development Manager, what does that really mean in your context?

Dahm M. Hongchai 01:37

I designed courses, workshops, to develop new engineers, new technicians, or even people who have a lot of experience at my company. And I take care of the whole employee development systems. Yeah.

Speaker: Miljan Bajic 02:01

So, it’s really in developing both the human side of things as well as, obviously the process and that whole side of things, yeah. I know you recently we talked maybe a couple of months ago, we exchanged emails, and you moved from Thailand, you were in Thailand for I think, a lot of COVID during the last year, and then you came back. So what are you up to currently? What are you doing?

Dahm M. Hongchai 02:30

Now we are in Portland, Oregon, I became a full time PhD student at Portland State University. My major is in engineering and technology management. And now I’m interested in organizational change management. So I see change is the truth of life is everywhere, and it will be forever with our life, and even our business. So I think change is really basic, classic, and challenging. I’m really into it, how to help myself first, to change myself to be better every morning, every day, that I have the greatest quality of my life to wake up every day. So I want to be a better Dahm first. And then I have energy, especially positive energy, to help to support other people to change to be a better they.

Speaker: Miljan Bajic 03:38

Wow, that is awesome. And like, you know, when it comes to change, I mean, we talk a lot about change, we talk about changing people changing culture changing, you know, systems. What do you think, you know, looking at your background now, or I’d like to get to also is the same as a monk, how you got into that, but maybe just looking at change, like why do from your perspective, why do we resist change? Why do we sometimes welcome change as humans? And what is your thought on that? aspect when it comes to change?

Dahm M. Hongchai 04:14

Even though change is the truth of life, but some changes are really painful for us. We don’t really practice or prepare ourself to confront those changes. For example, what if I do? What if you lose your loved ones this evening? I asked myself, I think 10 years ago after I lost three friends, like three months, three months, three months and ask myself, “what if my mum died?” That would be such a big change of my life. And then my friend invited me to a temple, it is a foreign temple. I went there every week and three months, and then I made a decision to be a monk. I don’t know why the temple always introduced me to death videos almost every evening. I didn’t tell the temple what my objective was that I came to the temple almost every weekend, but kind of like someone there knew about my purpose. And then I watched videos of death often and then I got used to it. You know, after being a monk, I think 40 days, and then I came back to work. Three years later, my mom died. Like, I talked to her in the morning, in the afternoon, in the evening, and asked her, “have you had dinner yet?” And she said, “no, I’m going to see a doctor”, 10 minutes later, I got a call from my brother, “mom is dying, what should I do?” I didn’t cry. I was really conscious and made a decision to let her go. I took a bus back home, I didn’t cry at all. But when I saw my mom’s body, I cried, but not that much. Because I knew exactly that it would happen sooner or later. So change is with us, is with us all the time.

Speaker: Miljan Bajic 06:59

And thank you for sharing that. It looks like you embraced the change, right? You didn’t run from it, you weren’t scared of it. You knew that it was coming, we all know it is coming but a lot of times, we’re afraid of the unknowns that I think you know, when we resist the change that has to do I think with what you just said, consciousness, as far as how conscious we are about that change, and also our fear towards the unknown. And maybe that, you know, once we are okay with the unknown, maybe we’re okay with the change. I don’t know. But that is a really, really touching and interesting point that just made me think and my thoughts are going in a couple of different directions as far as that. So when it comes to consciousness, I mean, you know, in meditation, like you know, a lot of times it’s lost on many of us, and especially being in a busy world, and I think you did a talk that, I don’t think I know you did a talk, I wasn’t there for agile 2021. It was called come learn from an agile as Thai monk, stop burning a candle both ends. Could you maybe elaborate on your talk and what were some of the key messages from that talk?

Dahm M. Hongchai 08:22

Yeah, the key message is, take care of your life, your life is really short. Yeah. And, after being a monk, I learned a lot about being conscious. And yeah, after my mom died, I worked really, actually, I have been working really hard since I was a child. Yeah, I worked really hard to get to this point. 11 years that I worked in Thailand, I did many, many things for my family members, and after my mom died, I made a decision to move to study English first in San Francisco, and I got a master’s degree. And after that, I really wanted to be someone in Agile communities. I got many problems, I got many bullies, I got many resistance from many people who didn’t really want me to be here with you guys. So I worked very hard to get to where I want it to be. And then I travel around the world to see Agiles, yeah. I became sick of anxiety attacks.

Speaker: Miljan Bajic 09:48

It was too much to handle or…?

Dahm M. Hongchai 09:51

Too much to handle, too much stress, too much energy that I gave to other people, but I didn’t have energy left for myself. I lost all confidence, everything like gone from my body. My friend told me like, I didn’t see even bad spirit at all. I sat on the beach like this.

Speaker: Miljan Bajic 10:15

I saw you. I mean, over the years, as I told you before we started recording, I saw like just how much you were doing, how much you involved, but I would also argue that you got a lot of love. I mean, like, when I talk to certain people and like people that supported in community, like, I think the way that some people, I only saw the positive side, let me put it that way. I didn’t see all the stuff that you probably endured. But there are a lot of people I think that also showed you love and really embraced you. Would you say that’s correct? Or there was a mixture of both?

Dahm M. Hongchai 10:53

I think many people rarely welcome into agile communities. And just a few people they bully me, they try to drag me down. And people who love me to support m, saw me and then they send me messages direct to my inbox. Even some people might, many people invited me to, to their home. Yeah, like my friend in Washington, DC, Cory invited me to stay with his family for almost a week, I think. And many people show me their love. They support me. And I feel like, wow, thank you so much. Even you.

Speaker: Miljan Bajic 11:46

You k now it is great. Again, you know, there’s also like, the way that you know, I guess, you know, you can always see, but maybe to come back a little bit more to your talk and, burning the candles on both ends. What else, I mean, how did you get out of it? Like, in a sense, like, how did you get out of that, You know, I’m assuming it’s some kind of depression or something, you know, energy type of drain, how did you get back out of it? Recently, I saw you doing all kinds of stuff and I want you to talk about that too where you were entertaining people. And some of the stuff the pictures you’re taking. What did it take to get back into it, to enjoy? I think one of the things you said you didn’t enjoy training anymore, it wasn’t fun. So what did you do to get back into it?

Dahm M. Hongchai 12:34

I took a break for two weeks, and then I stay in a resort. It was very quiet for me. So I became with myself 100%. Yeah, like, “come here, don’t send your mind anywhere else”. Come back to your breath. Yeah, come back to your breath, your life is too short. And I ask myself, like, what I want to do next. That’s prioritization. Right?

Speaker: Miljan Bajic 13:08

Yeah, you’re the product owner of your own life, right.

Dahm M. Hongchai 13:13

Yeah. So I then I prioritize what I want to do by using this. Yeah. It’s a Kanban. Like, this is my personal Kanban notebook that I use. I still use it, even though it’s kind of like yeah, ugly but I really like it. And after prioritizing what I want to do in my life, because now I have only 40 years left in this world. Well, I’m 41 years so, and I believe that I will die at the age of 80 years old, so I have only 39 year left. So I want to…

Speaker: Miljan Bajic 14:02

So you know exactly in the year you think you’ll die?

Dahm M. Hongchai 14:05

Yes, of course.

Speaker: Miljan Bajic 14:07

How do you know that?

Dahm M. Hongchai 14:11

I set my mind there. Yeah, that’s the deadline of a project. Right? Yeah. Like we have projects and we know our deadlines, and how about our life? So I set my deadline there. So I know exactly how many hours, how many months, how many years that I have left. And then I can prioritize what I want to do with my life.

Speaker: Miljan Bajic 14:37

So you are time boxing your life in a way?

Dahm M. Hongchai 14:41

Yeah. And then I can focus.

Speaker: Miljan Bajic 14:44

I’ve never heard anybody say that. But even if it’s hypothetically speaking, right, let’s just say even if it’s just putting sense of urgency, that time box, the saying in your mind, you know as you know, it plays games in your mind like just knowing that there is limit, that it’s not forever, that there is that mark at some point, whatever it is, that’s very interesting. And thank you for sharing. That’s just again, made me think of a bunch of different things that you know on my end and I should be probably just at least contemplating about. What about becoming a CST and training with Jeff Sutherland? What was your journey to become Scrum trainer? Sorry, I said CST, but scrum trainer with Scrum Inc. And it looks like Scrum Inc and Jeff embrace you. And I’m interested because a lot of times, you know, I’m familiar with the with scrum.org. I’m familiar with the obviously being a CST to scrum Alliance, but what was that experience working collaborating with Scrum Inc? And how did you get into that? I’m assuming maybe just last, I don’t know.

Dahm M. Hongchai 16:02

The new best name of being a trainer there, we just got in this name, they are registered scrum trainer.

Speaker: Miljan Bajic 16:12

Registered scrum trainer. So RST?

Dahm M. Hongchai 16:15

Yes RST. Yeah, with Scrum Inc. I got to do many things. They counted everything that I have done in the past, all experiences. Yeah, I think on the day, one day, they knew me that I joined product owners certification, what is that? CSPO. Yeah, at test lab with Jeff. And then I told myself, like, “oh, I want to be a trainer”. And then I want to ask Jeff, “Jeff, I want to be a trainer. The first person in Thailand, could you help me please?”. He didn’t say anything. I think no one wants to commit right? It’s hard. It’s hard to get there and I after that I researched, Oh, there is no Scrum guide in Thai. So I asked Jeff, “hey, Jeff, I want to translate the scrum guide to Thai”. And then he said, “Okay, let me ask Ken”, both of them said yes and I started from there. That is the first piece of being a trainer. I think they called it from that day that I translated the scrum guide, the 2017 version for the first time, and I did for the second time for the 2020 version, and join his workshops, scrum at scale. And I had to produce real experiences, real successful cases, even failed cases and then I report it back to Jeff. Yeah, report it back to Jeff. What I did, I report it back. Yeah, I at that time, I just wanted to share my experiences with Jeff.

Speaker: Miljan Bajic 18:16

Yeah. What was his response? Like, how do they respond to their case studies and experiences?

Dahm M. Hongchai 18:28

Jeff, you know, in a conference in his session, and then he thought of my case study, and then he looked at me, and then he talked about my case study, that made me so happy. And he told people in sessions about my case study and that he asked me to tell people there. That is awesome, he remember me.

Speaker: Miljan Bajic 19:01

And that’s important. I mean, like, yeah, it’s just especially and kudos to you. You did also some co-trainings with Jeff, right? And how did that I mean, I attended the one of Jeff’s trainings, too, and it’s interesting, and I’ve seen them also coaching, how was that experience for you to co-train with Jeff Sutherland.

Dahm M. Hongchai 19:23

First, my dream became true. Even though when he was saying like, is unbelievable, but for me, I could say that it’s believable, because I plan for that. And when I got the invitation from Scrub Inc, I’m like, wow. First, wow, and after that, I was nervous. And then I had to ask for learning materials, training materials as well. Everything that I had to prepare myself before flying from Bangkok to Boston. When I got there, my heart like [beating sounds]

Speaker: Miljan Bajic 20:15

So you were, I thought you were in San Francisco. But that was a long flight, and time difference.

Dahm M. Hongchai 20:24

And Jeff was really helpful, was really supportive. I still had many questions, I asked him in details and he answered all questions, even small numbers. And I asked him for feedback, what could I do better? I presented in the morning on the first day, and then I asked him for feedback, what I could do better in the afternoon. And he told me, “Ah, I love your energy Dahm, and it would be better if you worked on your pronunciation”. I didn’t practice after that. I was really quiet, try to work with myself inside, didn’t practice about pronunciation at all but I believed him. And then in the afternoon, and on the second day, I presented again, yeah, for my parts. Yeah, and then I went back to ask him, yeah, “could you please give me feedback? Tell me about my pronunciation”. And he said, “it’s much easier to understand you in the afternoon, and on the second day”.

Speaker: Miljan Bajic 21:44

Wow. So, that was immediate improvement or, and let’s see, I think you know, a lot of trainers do and it’s something but maybe for some that are not listening is that it’s always opportunity to improve and it’s never too early to ask for feedback. So even at the you know, lunch for day one of two day training, asking for feedback, and then improving for the second part of the day is really good.

Dahm M. Hongchai 22:13

That’s my way when I train people, even three hours, I ask for feedback after the first session, one and a half hours, to make sure that the second part one and a half hours left, they will be happy with me. So I don’t wait until I finish my workshop to ask for feedback. Because the feedback that I get at the last moment is useless.

Speaker: Miljan Bajic 22:47

Yeah, it is too late already.

Dahm M. Hongchai 22:51

For people who are with me now, nothing is early for me. But everything. feedback is a gift. So I can adjust immediately, yeah, with my clients who are in front of me now.

Speaker: Miljan Bajic 23:07

What are some of the, I mean, like you’ve done I agree, like, at least, you know, energy wise and what I’ve seen, we’ve never met in person, but what I’ve just seen through your posts, and you know, like, you’ve done some crazy stuff where you’re DJing, I think you were a DJ or something. S-o, could you maybe talk about some of the stuff that you’ve done. I also wanted to maybe talk about just crazy stuff that you’ve done during the training to entertain people first. What is that? Oh the lighter

Dahm M. Hongchai 23:40

Yes, we are going to have lights here. So, online training is difficult and at the same time is boring. How to make sure that people are with you 100%. With me, just only with me, make sure that they are with me consciously. Yeah, consciously. When you listen to other people, even though you are doing nothing, but actually you’re sending your mind somewhere else. You are not with those people 100%. So I just want to make sure that people are having fun with me first, and then they relaxed.

Speaker: Miljan Bajic 24:44

And that probably that they want to be there, right?

Dahm M. Hongchai 24:47

Yeah, they want to see some entertainment before studying. I don’t want to make people spreads and then they will close everything they don’t listen to me. They even close their ears.

Speaker: Miljan Bajic 25:03

So what are the things do you do? I mean, like I agree online training is, you know, completely different. And even though I’ve done online training before COVID, not to the extent where I’ve done it now for almost two years, or a year and a half. What other things do you find helpful to do during the trainings?

Dahm M. Hongchai 25:24

Yeah, first I dress up in many themes. I dress up in many themes, being a monk, being the Statue of Liberty, Harry Potter, a rock star, and I got like disco lights, I danced in front of people. And when, people like, “what’s going on?” And then they just leave everything and then focus on what I’m going to do. And then they are ready to study with me. Besides dressing up, I like doing like games. Yeah, so I don’t lecture. I don’t lecture people, “hey, here. Try teach you how to [unclear 26:22] like, questionnaire. and then they learn from reading by themselves. And they learn from making mistakes when they answer incorrectly.

Speaker: Miljan Bajic 26:34

That’s something that definitely I think, even when we go back, I think teaching online has opened the doors, opened my eyes to some of the things that I would want to do when we go back to in-person. And I think, you know, definitely, there were a lot of exercises in in-person classes, but I think, how do we combine the online tools and in-person tools and how? So, it’s been interesting from that standpoint. But what about like you’ve done like, you’ve helped people understand agile and cooking, agile and drawing, gardening, agile working. Could you maybe talk about, at least what I have in my head is when you did agile cooking, I think in San Francisco or something like that. Would you talk about, you know, how did you come up with those ideas was just opportunities that presented themselves and what did you learn from that type of training environment, I guess?

Dahm M. Hongchai 27:39

I thought Thai cooking is for everyone who really want to understand about agile, or even about change, or many, many things. I think I got inspiration from my mom. My mom always asked me, “what do you want to have for your breakfast tomorrow?” This is a good product owner, right? Yeah. So, actually my agile cooking is for predicting people, behaviors at work. So I asked people like, “okay, please cook whatever you picked ingredients for this workshop?” Period. That’s it. Firmly thought instruction. And people are just okay. Yeah, within the top box, like 10 minutes, and then they came back, “here, my dish”, alright? And then ask a question, “who did you cook for?” They are like, for you Dahm. For my friends”. And I said, “Oh, you don’t really know who your customers are huh? See, they are all quiet. And I answered them, like, “oh, your customer is me”. And some people complain, “you didn’t tell us clearly in your instruction?” And then I replied, “you didn’t ask. That’s your behavior at work, right? When your boss or someone tell you to do something, not clearly, you didn’t even ask them in details, you didn’t even ask whom you are working for”, and they became quiet.

Speaker: Miljan Bajic 29:42

But that’s also like, you know, I’ve read somewhere recently that the assumption is like the biggest, I think they use some kind of bad word to describe it, but like, in a way like, you know, assumption is the root of a lot of issues, a lot of problems. And in that instance, you know, and like you said, it’s that assumption about who the customer is, is everywhere in business. Like, you know, we don’t fully understand who the customers are, we build stuff, we develop stuff. I recently worked with a client where I came in, and I realized that a senior executive has asked three teams to work an initiative to the data is going to impress the client and keep the client. And these three teams busted their butts, they were working really hard trying to, you know, meet the deadline and everything. And then when they delivered, the client actually ended up going to their competitor, and it turned out that, you know, there was a huge assumption made by this VP, that the customer wants this and that this would keep the customer. So people were so deflated, understanding that their leader made a huge assumption that this was important and this is what the customer wanted without validating they were working on this, and then realizing that all the hard work wasn’t really, you know, what they thought it would be just because of an assumption.

Dahm M. Hongchai 31:20

Yeah, actually is good to start working from assumption, by the way, your customers are over there, just go out to ask them, that’s it right? It is easy. And besides this, I call a trap. So there are many traps in my agile cooking. And then after I ask them to cook and then I id alright, are you ready for feedback? I’m going to test your food. And then I became, I became really bad to tell them direct feedback. And for some people who were not ready for feedback, they started being mad and talk like non-stop, and they defended for my feedback. One lady, she defend, she defended great, she defended for the whole day about my feedback, until the last minute, she came to me and she said, “thank you so much for your lesson. I wanted to listen to other people more and more, to become a better me”

Speaker: Miljan Bajic 32:42

And become a better listener. And that’s a huge thing about you know, taking feedback. And I remember when I used to ask for feedback, and then get pissed off.

Dahm M. Hongchai 32:58

Actually people are not ready for that. And agile cooking for the first theme that I created and then I read, oh, I study from Lolly, my Agile coach in San Francisco, he told me about “a leader is a gardener”. What is that? A leader is gardener. I didn’t understand at the time, so I asked him for details, and he told me the details. And then alright, I want to share my agile experience with executives by asking them to make a guardian on a tray, in a pot or something like that, and then yeah, I have many traps for leaders to learn by getting their hands dirty from making garbage, right. And the last point, yeah, everyone were so proud of their beautiful gardens. Yeah, they build it by their hands, by the love, by the cares, and then I told them a big plastic bag, and then ask them, you have 30 seconds to destroy your garden, now. People are like, “why do I need to do it?”, “No, I’m not going to do it”, “No, no, it’s too beautiful”. Just only I think, from doing this around the world, I think not over then and people did it right away, immediately. And I asked them why you did that? You didn’t ask even the objective. Should I tell you the answer? Those people answer this question by saying like, “it’s better to disrupt my business by myself, and I won’t let my competitors, other people to do it, it is more painful to divide as a leader”. You see many people, many people are addicted to their success, and they don’t want to change.

Speaker: Miljan Bajic 35:19

We get too comfortable, right? And it’s also, you know, hard because it is comfortable. And you know, as humans were designed to preserve the energy and all of that, unless, you know, we feel threatened. And when you’re in a safe place…

Dahm M. Hongchai 35:37

That success is beautiful. That’s why they want to just hold it, they don’t want to let it go. Many people asked me, “why you made a decision to leave your career in a job in Thailand and you went to the US?” And now we see your growth in Thailand, that could be like, 10 times. And I told them, like, that’s my comfort zone, that’s my success, and I want to disrupt myself again, I did for the first time 2014. And I’m doing it again 2021.

Speaker: Miljan Bajic 36:17

That is awesome. So maybe, I want to also ask you, since you brought it up, what do you see the differences between maybe mindset culture and how agile is adopted in Asia, or Thailand, maybe I don’t know, and how it’s adopted, here in United States. Is there any differences is there anything that you see the you know, having exposure to both, that stands out to you?

Dahm M. Hongchai 36:47

When we see other skin, everywhere, they have their own unique, they have their own styles, but when we look deeply and deeply and from traveling around the world, we are human, so, all of us resist being changed. Actually, we accept changes, okay. We accept changes but when we get to the point that we are asking to change, or we are being changed, we try to resist first. And then people try to tell us about logical thinking, logical reasons, we try to listen. By the way, at the end of the day, even though because logical thinking and logical reasons, we go back home, we become a human with emotions again. Yeah, so everywhere, we are human, so we are the same. So we resist being changed.

Speaker: Miljan Bajic 38:02

So that and you know that a lot of times, you know, when you look at leadership, and I’m working with executives, there’s a lot of people imposing change in others, yet, they don’t want to change. So like, you know, a lot of times it’s like, do Agile, you know, a lot of these transformations are being imposed in many different ways. And then when we look at, you know, leaders that they want to change themselves, and when you look at, you know, like you said, you have to kind of be mindful about your own actions and what you’re doing. A lot of that is not reflected on the leadership. And I was recently talking to Evan from business agility Institute, and I was, who else I was talking to, essentially a lot of data points to leadership in organization, like as far as their ability to change, adapt to change, business agility, it points out to lack of willingness at the leadership level to change. And, you know, what you’re just saying, made me think about that aspect where, you know, we want others to change, but yet when it comes to changing ourselves, it’s hard. And probably as a monk and a mindful person that who are, you know, the change starts within and first with us, rather than others. So, do you think like, is that something that is common and I’m not assuming you are alluded to that, is leadership doesn’t matter where you are, it’s also leadership, that a lot of times is impeding change in organization and some of these changes where maybe humans are a little bit more liberated at work and feeling better about what, you know, their work. Because I was just looking, maybe just to add to this, it’s November 2021 and it was I think this month or the pass month was the biggest month where people just quit United States, and that has to do a lot with the environment and the leadership and organization. So what do you think on that, like aspect of leadership, and where it is, and, you know, is the same in Asia, as well as in North America? That, is leadership, that’s the, you know, probably from a Laloose , I’m assuming you’re familiar with Laloose, radically Laloose work from reinventing organizations where he said, like, we can only go as far as the leaders and organizations will allow us, do you think that’s true?

Dahm M. Hongchai 40:44

I think it’s true, because it’s easy to ask other people to change. And when you need to change yourself, you still resist, right? And you have many excuses not to do it. So I see many people who are change agents, who are executives, who are managers, they are not successful of changing themselves, and they try to tell other people, you have to change Dahm. And I looked back like “hmm?”. Yeah, for example, many people try to tell us, “hey, exercise, get exercise”. And when I look back to them, like, “did you exercise yesterday, or even this morning before telling me to do that?” So it’s better to change ourselves, to be a better one first, before telling other people to do it. That view, that is a role model, and when you be a role model, when you tell other people to, I don’t want to say that tell other people to change, when you support other people to change, when you speak, your voice is something there, right? Yeah, because you have done it. Your body language, your eyes, everything is there from your body, when you try to support other people to change. But if you have never done before, even your voice is kind of like so…

Speaker: Miljan Bajic 42:51

Well, you know, 90% of what we communicate one or not one, it is nonverbal. So it like you said, you know, it’s your body language, it’s the way your tone of the voice or whatever it is, all that combination is. What do you maybe just to see here from your perspective, like, what do you think, you know, where’s agile going? Where have you seen it? Like, I’ve talked to Dave Snowden, I’ve talked to like, the biggest names in Agile, and I wanted to know what their thoughts are, you know, people have been saying that Agile and Scrum is dead for the last 20 years, 10 years, at least. What I’m seeing and what they kind of alluded to, is that, you know, contextualizing things and you know, not being so dogmatic about you know, what framework you’re actually applying, but being able to go back to cooking and the analogy that I use is, you know, coming up with our own recipes, rather than relying you know, even on Scrum and being dogmatic about you know, having everything has to be Scrum or Kanban. But contextualizing approaches and methods and frameworks to your environment. What is your thought on, on that, like in the sense of where do you see these scaling frameworks, methods in general, heading into? Do you think we will more and more be reliant on these prescriptive frameworks? Or do you think it’s going to go somewhere in some other direction?

Dahm M. Hongchai 44:36

I think some people are going to the wrong direction and some people are going to the right direction. So for people who are going to the right direction I see a lot of them to help other people to realize that they are suffering from the path that they are now. If we help people to see their suffering, what they are doing is suffering and make other people unhappy. If they can realize that, and then wake them up, wake them up and help them to find root causes, and then help them to have better actions, how to deal with that. For example, we have a lot of things to do, right, and one person judge many projects. So, that person should speak out, because their suffering. But that person doesn’t speak up because they don’t, because he or she doesn’t realize that’s he is suffering. Even though many people try, even a scrum master and Agile Coach, try to help a him or her that, “hey, that’s not right”, but she or he doesn’t know that they are suffering and they try to resist even though we try to help them. Or a manager, or managers who doesn’t know how to prioritize work, that’s why they go around to tell many people to do many things at the same time, and they don’t realize that they are making other people unhappy, and they are making other people not really have time to their family members. So I think as an Agile coach, a scrum master should help people to realize that what they are doing is suffering.

Speaker: Miljan Bajic 46:57

Yeah, so what I’m hearing you say is, it’s first before even I mean, we look at, you know, the methods, approaches, frameworks, whatever, just, you know, getting people to realize whatever you’re doing, you know, to have the courage, first of all, to realize, but then to have the courage, you know, this is not working. And this is, you know, let’s find a better way, whatever that better way is, let’s find a better way to work. Because I see, and the reason I bring it up, is I see a lot of developers suffer under Scrum, because either way that’s adopted, it’s not just working for them. And like you said, they’re suffering because maybe of their own perceptions, maybe or whatever the you know, how it’s posing them. And just that even scrum value of courage and saying, you know, but a lot of people just go with the flow, we are there for whatever reasons, either, you know, it’s, you know, security, some type of fear or whatever it is. Okay, so I don’t know if you answered my question, but I think you did in a way that you’re saying, it’s more on, first of all, realizing whatever framework or method you’re adopting, that isn’t working for you, you’re suffering, and then coming up with something that you’re happier, or better.

Dahm M. Hongchai 48:26

Yeah. But people feel it but people are not brave enough to speak up, like, “hey, it doesn’t work. And I’m not happy now, and I want to have better ways of living, of working. Hey, come and meet and sit and discuss to find better ways to work together”.

Speaker: Miljan Bajic 48:53

Yeah, that’s a that’s a good point.

Dahm M. Hongchai 48:56

But people don’t do that. Yeah, many factors.

Speaker: Miljan Bajic 49:01

Yeah. And that’s probably has to do with outside cultural factors, too, as you know, like, you know, in certain cultures, like for, I joke around, but you know, southern Italians, people, where I’m from in the Balkans will tell you to your face, you know, “go screw yourself or this is bullshit”. In some cultures, that’s just not part of the culture. So outside culture has an impact on, you know, individual behaviors as well, what’s acceptable and what’s not. So it becomes harder in those type of cultures for people to speak up.

Dahm M. Hongchai 49:33

Yeah, that’s why we need support from managers, leaders, and many people around you to construct safe environments for people to speak their mind, no punishment.

Speaker: Miljan Bajic 49:53

Yeah, and just that’s yes. Just people to be able to comfortable and that I have that psychological safety. What would you like to share? We’ve 15 minutes I think or something like that. To end, what would you like to share with our listeners? Either a message, a tip, anything that you would like to leave us with?

Dahm M. Hongchai 50:17

I would like to share, your life is too short. You have time limited for your life. Please prioritize what you need to do. Yeah, and get rid of whatever make your life unhappy. On your way that help you to be a better you. And for being this test. Actually, you can apply many ideas, tools, whatever from agile, from Scrum, for many frameworks, or even from lean manufacturing, from six sigma, to help you to get there. For example, lean manufacturing teaches us to get rid of waste. So we have to understand the whole system. At work, we have to understand the whole change. Yeah, where verses are? And how about your life? What are you wasting your time for, get rid of them, and then come back to make your life productive. As at work, get rid of waste, and then yeah, make your work more productive, right. And when we talk about six sigma, Six Sigma offers many tools for problem solving. At work, we have many problems, and we have many tools like Try Ess [unclear 52:01] Fishbone analysis, for training analysis, we can use all of them to help us to find root causes, and set up corrective action and proactive action at work. And at the same time, having said that, your life is too short. And our life have many problems, and we shouldn’t let problems occur again and again. So we can use many tools from lean manufacturing and Six Sigma to find root causes and prevent many unhappy situation. Yes, see? So we can apply many tools for our work and our life at the same time because our life is too short.